Microsoft SharePoint

By Microsoft

4/5(8,980)
4.0 out of 5 stars

How would you rate your experience with Microsoft SharePoint?

Microsoft SharePoint Pros and Cons: Top 5 Advantages and Disadvantages

Quick AI Summary Based on G2 Reviews

Generated from real user reviews

Users find Microsoft SharePoint to be easy to use, enabling efficient document management and seamless team collaboration. (138 mentions)
Users value the seamless collaboration features of SharePoint, enhancing teamwork and document management effectively. (118 mentions)
Users value the easy integrations of SharePoint with Microsoft 365 tools, enhancing productivity and collaboration seamlessly. (98 mentions)
Users appreciate the effective document management of SharePoint, enhancing collaboration and security in team projects. (95 mentions)
Users appreciate the ease of sharing in SharePoint, enhancing team collaboration and document management effortlessly. (90 mentions)
Users find the understanding difficulty of SharePoint challenging, particularly with navigation and complex features. (48 mentions)
Users find the difficult setup of Microsoft SharePoint to be cumbersome, particularly with permissions and customizations. (43 mentions)
Users find Microsoft SharePoint to be not user-friendly, citing complexity and an outdated interface that hinders navigation. (34 mentions)
Users experience slow performance in SharePoint, particularly during peak times and with large files, hindering productivity. (33 mentions)
Users find inefficient searching in Microsoft SharePoint frustrating, especially during critical financial document retrieval moments. (30 mentions)

5 Pros or Advantages of Microsoft SharePoint

5 Cons or Disadvantages of Microsoft SharePoint

Microsoft SharePoint Reviews (130)

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Microsoft SharePoint Reviews (130)

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4.0
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Chell H.
CH
Chell H.
Tribal Operations and Communications Coordinator
Small-Business (50 or fewer emp.)
"Easy, Convenient, and Customizable—A Step Up from Access"
5/5
What do you like best about Microsoft SharePoint?

It’s easier to use than Access, and it’s convenient and customizable. It makes it simple to find a list of items. You can create different lists and then narrow those lists down in a way that makes sense to you. It also makes it easier for older people who grew up using Access to find the information they’re looking for. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

The most challenging part for me has been attempting to integrate an Excel workbook, as I can only import one tab at a time. Additionally, it is necessary for the fields in SharePoint to match those in Excel, which adds another layer of difficulty. Review collected by and hosted on G2.com.

Akshay N.
AN
Akshay N.
Software Engineer
Enterprise (> 1000 emp.)
"Reliable Platform for Centralized File Sharing"
4/5
What do you like best about Microsoft SharePoint?

what I like about SharePoint is how easily it helps teams work together in one place we can store files, share documents and collaborate with entire team without confusion. Everything is well organized in SharePoint. Another plus is how it integrates with other Microsoft tools like Teams, outlook, one drive and Excel .SharePoint fits smoothly into our daily workflow without need of extra tools. I also like the permission and access control. It's simple to decide who can view or edit content which is really helpful when working with different teams. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

one thing I dislike about Microsoft SharePoint is that can feel confusing at first. The interface is not user friendly for new users and it takes time to understand how libraries, folders and permissions actually work. Without proper training users can easily confuse a lot performance will slow down when working with large files. Simple changes sometimes feel complex and for advanced setups, need IT support. Review collected by and hosted on G2.com.

HP
Hari P.
RFX Sourcer
Mid-Market (51-1000 emp.)
"Microsoft SharePoint: Seamless Collaboration and Organized Workflows"
5/5
What do you like best about Microsoft SharePoint?

Microsoft SharePoint makes working together much easier and more organized. Instead of sending files back and forth over email, teams it can keep everything in one secure place and work on documents together at the same time. It helps people quickly find what they need and keep information structured. Because it connects smoothly with tools like Teams and OneDrive it fits perfect into everyday work. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

One drawback of Microsoft sharePoint is that it can feel a bit confusing at first. The layout is not always very simple, and setting up folders, permissions, or sites can take time to understand, If it's not organized properly, it can become messy and hard to find documents. Review collected by and hosted on G2.com.

João S.
JS
João S.
Talent Sourcer
Enterprise (> 1000 emp.)
"An occasional user who mainly accesses documents and shared information."
5/5
What do you like best about Microsoft SharePoint?

As an occasional user, Microsoft SharePoint is a useful platform for storing and sharing documents within a team. As an occasional user, I mainly use it to access files and shared information, and it works well for that purpose. I like that it integrates easily with other Microsoft tools such as Teams and Outlook, which makes collaboration more convenient. However, the platform can feel a bit complex and not very intuitive for users who don’t use it regularly. Some features seem unnecessary for basic tasks, and navigation can take time to get used to. Overall, it is a solid tool for collaboration, but it has a learning curve for new or infrequent users. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

Not much, but it sometimes can feel complex or overwhelming at first, as there are too many features for simple needs, and navigation can be confusing. But nothing major in all honesty. Review collected by and hosted on G2.com.

Christian D.
CD
Christian D.
Information Technology Service Desk
Enterprise (> 1000 emp.)
"Effortless Collaboration and Reliable Access with SharePoint"
4.5/5
What do you like best about Microsoft SharePoint?

What I appreciate most about Microsoft SharePoint is its user-friendly design. In our company, we depend on it every day, and even those who are new to the platform can easily find their way around with minimal training. SharePoint acts as a central hub for sharing important information, documents, and updates, which greatly streamlines our collaboration and makes it more efficient. Additionally, its reliability stands out—we rarely encounter any downtime, so we always have uninterrupted access to our files, keeping our workflow steady and dependable. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

One aspect I dislike about Microsoft SharePoint is that the overall experience is greatly influenced by how it is managed. There are times when our SharePoint administrators fail to organize information effectively into well-structured pages, which results in content being scattered and difficult to locate. In these situations, finding specific documents or information becomes confusing and takes much longer, despite the platform’s potential for excellent organization. Review collected by and hosted on G2.com.

Ivan P.
IP
Ivan P.
EU Deforestation regulation Analyst
Food & Beverages
Enterprise (> 1000 emp.)
"A reliable tool for collaboration and document management"
3.5/5
What do you like best about Microsoft SharePoint?

I value SharePoint primarily as a central hub that allows me to easily access the documents I need, eliminating the hassle of searching through emails. In my experience with both Arval and Mondelez, it has been particularly useful for managing shared files, onboarding resources, and process documentation. I also appreciate how seamlessly it integrates with the broader Microsoft 365 ecosystem, which helps streamline my daily tasks. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

Although the software is quite powerful, I find that the interface feels somewhat outdated and isn't always intuitive for newcomers. Navigating through the system can sometimes require more clicks than expected, and loading large libraries tends to be slow. While there are customization options, they aren't always easy to use without assistance from an administrator. I believe that a more streamlined design and improved performance would significantly enhance the overall experience. Review collected by and hosted on G2.com.

RM
Rajendra M.
Technical specialist
Mid-Market (51-1000 emp.)
"A Powerful Platform for Centralized Team Collaboration"
5/5
What do you like best about Microsoft SharePoint?

I like best about Microsoft SharePoint is its ability to centralize documents, knowledge, and collaboration in one secure platform. It makes document sharing, version control, and team collaboration seamless, while integrating smoothly with Microsoft 365 tools like Teams, Outlook, and OneDrive. This helps improve productivity, ensures data consistency, and supports effective collaboration across teams. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

While Microsoft SharePoint is powerful, its initial setup and configuration can be complex, especially for new users. Navigation and site structures may feel confusing without proper governance, and performance can slow down when handling very large libraries. Additionally, customization and permissions management often require technical expertise, which can increase dependency on IT teams. Review collected by and hosted on G2.com.

Thanasis K.
TK
Thanasis K.
Software Engineer
Small-Business (50 or fewer emp.)
"Solid if you're already in the Microsoft ecosystem, but the UX needs serious work"
3.5/5
What do you like best about Microsoft SharePoint?

The deep integration with the rest of the Microsoft 365 suite is probably the biggest win. When you're already using Teams, OneDrive, and Azure AD, SharePoint just fits in naturally - permissions sync, search works across everything, and you don't have to think too hard about where files live. The permissions model, while complex, is actually quite powerful once you get your head around it. Being able to set up granular access per site, library, or even individual folder has saved us a lot of headaches on client projects where different teams needed access to different parts of the same intranet. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

The UI is honestly a mess. It feels like they bolted on new features over the years without ever stepping back and rethinking the UX. Classic vs. modern views still coexist awkwardly, and some admin settings are buried so deep you need to Google them every single time. The learning curve for non-technical users is steep - we've had to hand-hold clients through basic tasks that should be obvious. Also, customizing beyond what the out-of-the-box web parts offer still means dropping into SPFx, which adds a ton of overhead just to do something relatively simple. Review collected by and hosted on G2.com.

SP
Saksh P.
Customer Success
Enterprise (> 1000 emp.)
"Effortless Collaboration and Document Management with SharePoint"
5/5
What do you like best about Microsoft SharePoint?

What I like best about Microsoft SharePoint is how easy it makes it to store and access documents in one place. Instead of hunting through emails or different folders, everything is organized and easy to find. I also like that multiple people can work on the same file without confusion,it keeps things updated and avoids version issues. Overall, it just makes collaboration a lot smoother. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

Nothing! it made my life really easy. one thing they can improve is the sorting of files feature, the sort ascending and desscending doesn't work for numbers, Review collected by and hosted on G2.com.

Swetha S.
SS
Swetha S.
Senior Consultant
Enterprise (> 1000 emp.)
"Seamless Collaboration and Productivity with SharePoint"
5/5
What do you like best about Microsoft SharePoint?

As a Chartered Accountant in the Record-to-Report function, what I like best about Microsoft SharePoint is its ease of use,the interface is intuitive enough for finance teams to adopt quickly without lengthy training. The ease of implementation was another advantage; setting up document libraries and workflows for our month-end processes was straightforward.

From an operational standpoint, SharePoint offers a strong number of features, especially for version control, approvals, and centralized data access, which are essential in R2R. Its ease of integration with Excel, Teams, and Power BI makes cross-functional collaboration seamless.

We have a high frequency of use during month-end and audits, and SharePoint consistently supports stable performance. Lastly, the customer support has been reliable whenever we needed assistance with permissions or workflow adjustments. Review collected by and hosted on G2.com.

What do you dislike about Microsoft SharePoint?

Microsoft SharePoint is that it can feel overly complex when managing large volumes of financial documents. Setting up permissions for different stakeholders often becomes time-consuming, and even small configuration errors can disrupt our workflows.

Search results are not always precise, which can slow down month-end activities when we need quick access to supporting documents. At times, the system performance lags during peak periods, especially when multiple teams are accessing the same libraries.

While SharePoint integrates well with other Microsoft tools, certain finance-specific customizations require IT support, which reduces flexibility during tight closing timelines. Review collected by and hosted on G2.com.

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Microsoft SharePoint
4/5(8,980)