What is Screen Sharing Software?

Screen sharing is the process of viewing or sharing access to a user’s window or desktop for the purpose of collaboration, presentation, IT support, and so forth. Screen sharing tools allow a user to present their screen onto another user’s laptop or mobile device, to a group during a video conference, or even to a public digital display in the office. Most screen sharing tools are available as a secondary feature of comprehensive software solutions, typically video conferencing software. Depending on the nature of the software, screen sharing is a feature that often supports a larger intended use case. Screen sharing is commonly used in collaborative settings but is also used during presentations, product demos, and employee training. If a product is a standalone screen sharing solution, its supporting features are often specific to a particular use case. What Types of Screen Sharing Software Exist? There are many different screen sharing solutions available. Some of these products allow screen sharing as a feature of the overall solution, and others focus on screen sharing as the primary function. As demand for this kind of software has increased, it’s important for buyers to understand the difference between screen sharing as a standalone product versus screen sharing as a feature of a larger product. Standalone screen sharing software Many screen sharing solutions put that functionality at the forefront of their product. Standalone screen sharing tools typically focus on a particular type of use case, like team collaboration and sales demos. While screen sharing is the main function of these standalone solutions, they often come with secondary features to support their intended use case. For this reason, buyers must ensure that a standalone screen sharing tool is a good fit for their particular use case. Screen sharing as a feature Screen sharing is a popular feature within other software, particularly inside video conferencing software and visual collaboration platforms. Visual collaboration platforms provide flexible digital workspaces to whiteboard, attach documents, and communicate with teammates. In the case of visual collaboration platforms, users will often have the option to share their screen to a shared workspace, to another device in a room, or through a video conferencing feed.

What are the Common Features of Screen Sharing Software?

The following are some core features within screen sharing software that can help users with collaboration, presentation, remote assistance, and other practical tasks: Video conferencing: Screen sharing software often allows users to communicate via video channels. Since most screen sharing options are attached to a larger video conferencing platform, these features are often found together. Even standalone screen sharing solutions will include a lightweight video conferencing feature to allow users to communicate. Audio conferencing: This software allows users to communicate via audio channels. Similar to the video conferencing feature, screen sharing tools are often paired with audio conferencing capability. In the case of video conferencing platforms, users will usually have the option to select audio conferencing without a video feed, but will still have the option to share their screen or desktop. Group live chat: Screen sharing software provides a live chat feed during a screen sharing session. Live chat is particularly useful if users are utilizing screen sharing software to collaborate. In this instance, participants can discuss the presented content without interrupting the speaker. This is a popular feature seen in screen sharing solutions built into more comprehensive video conferencing platforms. Switch presenter: Screen sharing solutions allow presenters to relinquish presenter access to another user in a call. This feature has contextual benefits depending on what the user is leveraging screen sharing for. In the case of collaboration, switching presenters allows multiple people to share information from a single slide deck without switching devices. Live preview: Screen sharing software provides users with a live preview of what viewers are about to see. This allows presenters to ensure they are sharing the information they intend before making their screen viewable. This is a useful feature that can help protect user privacy. Notification blocker: This software blocks notifications from other applications from appearing during a screen sharing session. This feature is especially popular in sales demo-specific standalone tools since sales representatives don’t want notifications to appear in the middle of client calls. Additionally, this is helpful during important presentations, webinars, and employee training sessions in which notifications would be an unwelcome distraction. Remote access: Screen sharing solutions allow users to give audience members control of cursors or tools on the shared screen. Similar to notification blockers, remote access features are popular in sales demo screen sharing tools for B2B and B2C software vendors. Remote access allows clients to interact with prospective software on a call with a representative without requiring them to download anything on their own device. In addition to sales, this is a very useful feature for IT support as the representative will be able to access the device and resolve technical issues more quickly. Password protection: Screen sharing software provides password protection to access screen sharing sessions. This is often a secondary feature within video conferencing platforms. Password protection ensures that only intended participants join a given call. Recording: This software allows users to record screen sharing sessions for later review. Some products will even automatically send a recording of a call to participants once the session ends. In-browser application: Screen sharing software allows users to access software inside a web browser.

What are the Benefits of Screen Sharing Software?

Convenient: Screen sharing software is versatile and multipurpose. It has a wide range of practical applications and is ideal for virtual meetings, presentations, trainings, technical support, and project collaboration. Cost effective: Screen sharing software enables companies to cut costs by meeting with clients and vendors virtually without compromising on the effectiveness and quality of a presentation or demonstration. This applies internally as well as when employees travel between a company’s offices, whether domestically or internationally. With the right technology, these trips can be reduced or eliminated entirely. Saves time: Screen sharing software helps to cut back on the back and forth communication, follow-up emails, and multiple calls that employees often experience. When users can communicate and collaborate in real time, it reduces the need for extensive, time-consuming follow-up communication methods. Increased productivity: Screen sharing allows users to collaborate in an easy and productive manner. It enhances communication and efficiency, allowing for more effective meetings which can save both time and money.

Screen Sharing Software with In-Browser Application Capabilities

Zoom Workplace

Goodbye app overload. Hello effortless work. Work can be complicated. Your tools shouldn't be. Zoom Workplace connects all the ways you collaborate — from meetings to docs to chat and more — with built-in AI and seamless integrations that help teams focus and work flawlessly. Zoom Communications: Unified, Effortless Connection for Modern Work Bring every way your teams communicate—meetings, chat, calls, email, and scheduling—into one seamless experience. With Zoom, collaboration happens faster and more naturally across channels, without switching apps or losing context. From spontaneous chats to scheduled meetings and calls, everything stays connected, searchable, and secure—powered by one intuitive platform built for how modern teams work. Zoom Productivity: Workflows Connected, Work Effortless Transform how work gets done with AI-first collaboration that keeps people, content, and actions in one place. From brainstorming on whiteboards to co-creating in docs, sharing clips, and automating follow-ups, Zoom connects every step of your workflow. With Zoom Hub and integrated video management, knowledge stays organized, accessible, and actionable—so teams can move from idea to outcome without friction. Zoom Spaces: Smarter, Connected Workplaces for Every Team Bring your physical and hybrid environments to life with intelligent, connected spaces. Zoom Spaces unifies meeting rooms, desk reservations, digital signage, and visitor management into one seamless experience—making it simple to collaborate, navigate, and manage the workplace. Whether employees are remote, hybrid, or on-site, Zoom creates a consistent, secure, and flexible environment that keeps teams connected wherever work happens. Zoom Employee Engagement: Connect, Inspire, and Empower Every Employee Foster belonging and alignment with Workvivo by Zoom—a modern employee experience platform that unites communication, culture, and community in one place. From company-wide updates to recognition, feedback, and social engagement, Workvivo gives every employee a voice and a sense of connection. Built right into Zoom Workplace, it helps organizations strengthen culture, boost engagement, and keep teams informed and inspired—no matter where they work.

Average Rating: 4.5/5.0

Total Reviews: 53,599

How Do G2 Users Rate Zoom Workplace?

Has the product been a good partner in doing business?: 9.1/10 (Category avg: 9.1/10)
Video Conferencing: 9.3/10 (Category avg: 8.8/10)
Live Preview: 9.0/10 (Category avg: 8.9/10)
Audio Conferencing: 9.2/10 (Category avg: 8.9/10)

Who Is the Company Behind Zoom Workplace?

Seller: Zoom
Company Website:
Year Founded: 2011
HQ Location: San Jose, CA
Twitter: @zoom
1,042,714 Twitter followers
LinkedIn® Page: www.linkedin.com
14,013 employees on LinkedIn®

Who Uses This Product?

Who Uses This: Owner, Software Engineer
Top Industries: Information Technology and Services, Computer Software
Company Size: 51% Small, 31% Medium

What Do G2 Reviewers Say About Zoom Workplace?

AI-generated summary from verified user reviews

Pros

Users love the ease of use of Zoom Workplace, enjoying seamless access to features with just a click.
Users appreciate the ease of collaboration in Zoom Workplace, especially with breakout rooms and seamless screen sharing.
Users value the reliability of Zoom Workplace, ensuring seamless connectivity and stability even during adverse conditions.
Users find the ease of use for meetings in Zoom Workplace invaluable for seamless collaboration and productivity.
Users enjoy the easy-to-use video conferencing features of Zoom, facilitating smooth communication and collaboration in hybrid work settings.

Cons

Users note the limited features of Zoom Workplace, expressing a need for improved built-in collaboration tools.
Users experience Zoom issues like fatigue, connectivity problems, and confusing configurations that hinder their overall meeting effectiveness.
Users experience Zoom fatigue, notification overload, and connectivity issues, making long meetings feel overwhelming and impersonal.
Users find missing features in Zoom Workplace, like improved sharing links and chat access post-calls, frustrating.
Users often face connection issues with Zoom Workplace, leading to a frustrating and less seamless experience.

What Are Recent G2 Reviews of Zoom Workplace?

"Effortlessly Connects Teams, Great for Remote Work"

Rating: 5.0/5.0 stars

— Mazelo X.

Product	Best for	User Review
Google Workspace 4.6/5(48,206)	Ecosystem-native screen sharing with live co-editing	"Keeps Technical Documentation and Collaboration Seamlessly in One Place"
Zoom Workplace 4.5/5(56,607)	Live screen-sharing demos with AI-summarized follow-ups	"Zoom’s One-Click Reliability with Seamless Screen Sharing and Stable Quality"
Webex Suite 4.2/5(18,922)	Cisco-native screen sharing with remote control	"Reliable video conferencing and project plaining suite"
TeamViewer 4.5/5(4,172)	IT remote support with unattended access	"Reliable, Easy-to-Use Remote Support with Fast Deployment and Strong Cross-Platform Access"
Microsoft 365 4.6/5(5,861)	Live document screen sharing inside Teams	"The Future Isn't So Bad"
Zoho Assist 4.7/5(737)	IT remote support with unattended access	"Zoho Assist: Easy, Reliable Remote Access That Saves Time"
GoTo Meeting 4.2/5(17,127)	Client-facing screen sharing with no-download join	"Easy Setup, Reliable Audio/Video, and Great Collaboration Tools"
ScreenConnect 4.7/5(514)	MSP remote support with unattended backstage access	"ScreenConnect: Lightning-Fast Remote Support with Powerful Admin Tools"
CrankWheel 4.9/5(123)	Instant screen sharing without client downloads	"Quick client reviews work better when nobody has to download anything!"
AIRTAME 4.6/5(37)	Cable-free meeting room screen casting	"Effortless Screen Sharing with Smooth Video and Fast Presenter Switching"

Best Screen Sharing Software with In-Browser Application Capabilities

How Many Screen Sharing Software Products Does G2 Track?

Category Stats (Sep 2026)

How Does G2 Rank Screen Sharing Software Products?

G2 Grid® for Screen Sharing Software

How Do G2 Users Rate Zoom Workplace?

Who Is the Company Behind Zoom Workplace?

Who Uses This Product?

What Do G2 Reviewers Say About Zoom Workplace?

Pros

Cons

What Are Recent G2 Reviews of Zoom Workplace?

What Are G2 Users Discussing About Zoom Workplace?

How Do G2 Users Rate TeamViewer?

Who Is the Company Behind TeamViewer?

Who Uses This Product?

What Do G2 Reviewers Say About TeamViewer?

Pros

Cons

What Are Recent G2 Reviews of TeamViewer?

What Are G2 Users Discussing About TeamViewer?

How Do G2 Users Rate GoTo Meeting?

Who Is the Company Behind GoTo Meeting?

Who Uses This Product?

What Do G2 Reviewers Say About GoTo Meeting?

Pros

Cons

What Are Recent G2 Reviews of GoTo Meeting?

What Are G2 Users Discussing About GoTo Meeting?

How Do G2 Users Rate AIRTAME?

Who Is the Company Behind AIRTAME?

Who Uses This Product?

What Do G2 Reviewers Say About AIRTAME?

Pros

Cons

What Are Recent G2 Reviews of AIRTAME?

What Are G2 Users Discussing About AIRTAME?

How Do G2 Users Rate Ditto?

Who Is the Company Behind Ditto?

Who Uses This Product?

What Are Recent G2 Reviews of Ditto?

How Do G2 Users Rate ezTalks?

Who Is the Company Behind ezTalks?

Who Uses This Product?

What Do G2 Reviewers Say About ezTalks?

Pros

Cons

What Are Recent G2 Reviews of ezTalks?

What Are G2 Users Discussing About ezTalks?

How Do G2 Users Rate Demodesk Meeting?

Who Is the Company Behind Demodesk Meeting?

Who Uses This Product?

What Are Recent G2 Reviews of Demodesk Meeting?

What Are G2 Users Discussing About Demodesk Meeting?

How Do G2 Users Rate Screenleap?

Who Is the Company Behind Screenleap?

Who Uses This Product?

What Are Recent G2 Reviews of Screenleap?

What Are G2 Users Discussing About Screenleap?