Top Free Meeting Room Booking Systems - Page 4

Tidaro

Tidaro is a workplace management system that helps you: 🖥️ Manage your hybrid work setup via desk booking. 🚘 Optimize office car park management, for a better employee experience. 🏢 Find and book rooms for brainstorming, planning, or working on some project. Join Tidaro if you want to: ✔️ Manage easily the return to office. ✔️ Experience the ease of commuting without the hassle of searching for an available parking space. ✔️ Boost your car park efficiency. Trusted by 40,000+ users worldwide.

Average Rating: 4.8/5.0

Total Reviews: 26

Yoffix

Yoffix is the smart and flexible workplace management platform built for mid-sized companies running Microsoft 365. Fully embedded in Teams, Yoffix reduces tool fatigue and IT overhead by bringing hybrid work into the flow of existing workflows. With one intuitive solution, companies can manage desk and room booking, parking and resource reservations, hybrid team scheduling, visitor management, and workplace analytics. AI-powered Smart Scheduling suggests the best office days, optimizes seat allocation, and provides actionable data for space planning helping organizations cut office costs by up to 30% while boosting collaboration and employee satisfaction. Flexible modules and policies adapt to every work model, from hot-desking to assigned seating, ensuring companies only pay for what they need. Enterprise-grade security is built in: GDPR-compliant, ISO 27001 certified, made and hosted in Germany, and fully work council–friendly. Desk Sharing 2.0: Smarter, more flexible workspaces Yoffix makes desk sharing easy and productive. Employees book desks via web, mobile, or Microsoft Teams, while AI-powered analytics help companies optimize space, cut costs, and improve workplace satisfaction. Smarter meeting spaces that scale with your company Easily plan and book rooms with calendar sync, QR check-in, and usage analytics. Add catering, seating options, and approvals to create seamless meeting experiences that scale with your company. Plan hybrid work with intention Coordinate hybrid schedules with weekly planning, team days, and attendance analytics. AI-powered recommendations ensure the right people are in the office together, driving culture and productivity. Hassle-free parking for teams and guests Give staff and visitors a smooth parking experience with real-time booking, prioritization rules, and interactive maps fully integrated into your workplace platform. One platform for all office assets Reserve and manage all office resources, from laptops to lockers and cars. Tags, rules, and inventory management keep assets organized, while reporting ensures full transparency and efficiency. A secure and seamless visitor experience Streamline visitor check-in with pre-registration, real-time host alerts, and kiosks. Add badge printing, evacuation lists, and custom notifications to keep offices safe and welcoming. Maximum flexibility with modular pricing All Yoffix modules are available individually with tiered pricing, so companies only pay for what they need. Start with a single use case and scale up easily as your workplace evolves — ensuring maximum cost efficiency. Desk Sharing starts at 1.5 € / user / month. Certified, Integrated, and Customer-Approved Recognized as a certified Microsoft Partner and listed on AppSource, Yoffix also integrates seamlessly with leading HRIS systems such as BambooHR, Personio, Workday, and HiBob. Customers report adoption rates of up to 90% and consistently high satisfaction, reflected in a 4.8/5 average rating on Capterra and OMR, and “Best Value” and “Best Visitor Management App” awards from Capterra, G2, and Software Advice. Yoffix makes hybrid work easy, secure, and scalable, delivering a people-first experience that connects teams and transforms offices into places employees truly want to use.

Average Rating: 4.4/5.0

Total Reviews: 4

Clearooms

Clearooms is desk, meeting room and parking booking software for hybrid offices. You pay for the desks, rooms and parking spaces people can book, not for the number of employees, so everyone in your organisation can use it. How it works Staff book a desk on a colour-coded floor plan of your own office, by the day, half day or shift, from the web, the iOS and Android app, Microsoft Teams or a kiosk. AI-powered Smartbooking suggests a desk based on each person's favourite desks, colleagues and past bookings. Meeting rooms sync both ways with Microsoft 365, so a room booked in Outlook shows in Clearooms, and the other way round. Google Calendar room resources can be linked too. Room displays run on any iPad or Android tablet, and a lobby screen shows every room's status. What admins get • Booking rules, allocations, neighbourhoods and approvals, office by office • QR check-in that frees up desks nobody turns up for • Parking bays with Blue Badge permits and misuse reporting • Catering, equipment and room set-up requests added to a booking • Visitor management: invite guests, send branded invitations and manage check-in • Utilisation reports, scheduled exports and a REST API • All our integrations included on every plan: single sign-on and SCIM (Microsoft Entra ID, Okta, Google and more), the Teams app, calendar sync, Zapier, and Paxton Net2 and Salto door access Selling spare space OpenSpaces, a paid add-on, lets outside customers book and pay for your spare meeting rooms and desks online. Who uses it Office, facilities, HR and IT teams at organisations such as Europcar, Janus Henderson, Card Factory, XPO, the University of Birmingham and Milton Keynes Council, especially where there are more staff than desks or several sites. Upload your own floor plan, or we can draw it for you for a one-off fee. Every customer has a named Customer Success Manager and UK-based support by phone, email and chat. Hosted on AWS in Ireland and Cyber Essentials Plus certified. Free 30-day trial.

Average Rating: 4.7/5.0

Total Reviews: 3

Comeen

Comeen Play is an Enterprise-grade digital signage platform for internal and operational communication. Made for large enterprises, the solution allows you to broadcast content to your teams in one click. Import or create your own content from templates and manage easily all user's rights from a modern dashboard. ➡️ Comeen Play offers more than 60 integrations, including Google Slides, Microsoft PowerPoint, Salesforce, LumApps, and even YouTube: allowing your employees to have access to the best information, in real-time. 🌍 Deploy our digital signage solution on ChromeOS, Windows, Android, or Samsung Smart Signage Platform. Hundreds of companies rely on Comeen Play, from fast-growing startups to large enterprises, such as Veolia, Sanofi, Imerys, or Sanmina.

Average Rating: 4.8/5.0

Total Reviews: 20

Hot Desking

The software is a solution for desk reservations. Users can book their favorite desk on the floor plan. Home office is going to stay, make the best of it. It helps to reduce office space, enabling organizations to balance attendance vs. home office days. Especially during the pandemic it’s important to implement safety distances and track chains of contagion. Let your cross-functional teams organize their seating arrangement dynamically. This saves meeting space and boosts synergies within the company. Supports on-site display on Android tablets. Booking on PC or smartphone.

Average Rating: 4.5/5.0

Total Reviews: 2

Neoffice

Neoffice helps companies to establish hybrid workplaces which enable employees with the right tools to manage their visits to the office for reserving the required facilities on our easy-to-use interface available on the web, mobile and tablet. Companies like Visa, CG Gallagher, Intuit, Alcon, Wonderman Thompson Commerce, BDO, Kotak Bank and many others have chosen Neoffice as their preferred partner for their workplace management software. Our ability to meet the diverse use cases presented to us by our clients to manage their workspaces makes our solution unique. The user interface has been designed to help the employee navigate the booking process with ease. We have the following feature which forms part of our offering • Seat Booking – Hot desk, Seat Scheduling, Hoteling and Rostering options • Meeting Room Management • Visitor Management • Car Park Booking • Cafeteria Meal Booking • Service Ticket Management • Employee Shuttle Commute • Survey forms and vaccination trackers • Team Planner Interactive dashboard and analytics for Facility Managers to understand space utilisation and plan optimisation interventions. Integrations with client Active Directory, HRMS etc is possible The solution is hosted in the AWS cloud. We are GDPR compliant, ISO 27001 certified and adhere to all major Infosec requirements. We have 1 lac + users on our platform. The solution is modular and the client can create his bouquet of features required. Pricing is friendly as we bill per feature subscribed for. We offer a no-cost POC for you to use before you buy. Give us a try. You will be happy with this decision. For more information, visit www.neofficesoftware.com

Average Rating: 4.7/5.0

Total Reviews: 3

Othership Workplace Scheduler

Workspaces & Collaborative Workspace Software for Everyone. Othership has workplace software and a global network of workspaces that drives collaboration in or out of the office. Workplace Software: - Workplace Scheduler - Desk Booking Software - Meeting Room Booking Software - Visitor Management Software Workspaces: - On demand workspaces - Fixed workspaces

Average Rating: 4.8/5.0

Total Reviews: 4

Deskworks

Deskworks is coworking management software built by operators, for operators. It brings the essential parts of running a coworking space, flex office, executive suite, or shared workspace into one connected platform—helping teams reduce administrative work, protect revenue, and spend more time supporting their members and community. Designed around the realities of daily workspace operations, Deskworks automates the work that can otherwise consume an operator’s day. Membership billing, invoicing, payments, reservations, renewals, usage tracking, and account updates stay connected, reducing manual entry and making it easier to manage even the most flexible membership plans. Operators gain a clear view of what is happening across their business, while members receive a simple, self-service experience from signup through everyday use. Members and guests can find available workspace, purchase plans and day passes, reserve rooms, make payments, and manage their accounts online or through the Deskworks mobile app. Interactive floor plans and real-time availability help workspaces turn more of their inventory into bookable, revenue-generating space while preventing scheduling conflicts. Deskworks also connects physical activity in the workspace with the systems that manage it. Intelligent Network Check-in recognizes members when they connect to Wi-Fi, automatically tracks their time or visits against their plan, and helps ensure additional usage is accurately billed. Integrations with access control, printing, accounting, calendars, digital mail, and other workspace technology keep information aligned across the tools operators rely on. Real-time dashboards and detailed coworking reports give owners and managers visibility into revenue, accounts receivable, memberships, reservations, occupancy, and space usage. This makes it easier to understand performance, identify opportunities, and make informed decisions about pricing, layout, staffing, and growth. Flexible enough for independent coworking spaces and growing multi-location operators, Deskworks can support a wide range of products, spaces, and operating models without forcing every business into the same workflow. Customers are backed by a responsive team with firsthand coworking experience, from onboarding and setup through ongoing support. Deskworks helps coworking operators automate the background work, capture more of the revenue they have earned, and create a smoother experience for everyone who uses their space.

Average Rating: 5.0/5.0

Total Reviews: 1

Flexwhere

Flexwhere is a user-friendly workplace management software designed to optimize hybrid working environments. It enables organizations to efficiently manage hot desking, meeting room bookings, parking spaces, and office resources. With its intuitive interface, employees can easily locate available workspaces, book meeting rooms, and find colleagues via a visual floor plan. Flexwhere supports mobile, desktop, and web platforms, offering seamless integration with popular calendar tools and identity management systems. Backed by ISO 9001 and ISO 27001 certifications, it ensures data security and privacy while providing actionable analytics to help businesses make informed decisions about office space utilization.

Average Rating: 5.0/5.0

Total Reviews: 1

Meeting Room Schedule

The meeting room door display software shows scheduled events and gives interactivity like booking or check-in. It’s made to eliminate reservation conflicts and helps increasing the utilization of your meeting space. The app works on wall-mounted Android tablets. Resource calendars like O365, MS Exchange or Google Workspace can be integrated for synchronization. External LEDs (red/green status) on selected professional displays are supported as well. The protected kiosk mode prevents unwanted interactions. It’s easy to customize the display with your own corporate design.

Average Rating: 4.5/5.0

Total Reviews: 1

Ronspot

Ronspot is the all-in-one flexible workplace management software. Manage your hot desking, parking spaces, and meeting rooms in one place. Ronspot is an app designed to make managing your office facilities simple. Moreover, it makes it easy for employees to start hybrid working. The system helps to: 1. Reduce admin work for office admins, coordinators, managers, facilities and real-estate teams. 2. Make hybrid working a possibility for companies and employees worldwide. 3. Increase the efficiency of office space ... and much more. See how Ronspot can help your company below. Desk Booking System Manage your office desks with Ronspot Desk Booking. The system allows employees to use the Ronspot App to make bookings from their phone. Employees can book their desk in advance of their trip to the office. Employees can see their colleagues bookings and assign team leaders, who can make bookings for others. Parking Booking System Allocate your office parking fairly and transparently with Ronspot. Has your office got more employees than parking spaces? Ronspot is perfect for this. Using the Ronspot Credit system, employees can be given credits to make bookings. This helps manage demand and to ensure all employees have equal opportunity to book. Meeting Room Booking System The NEW meeting room booking system is a very exciting addition. Meeting rooms are another option for employees to book. Employees can set up recurring meetings, invite other colleagues, and a calendar integration to show bookings. Meeting room booking means all office facilities can be booked in one place. For more information, visit our website, book a call with us, or create a free account to see the system for yourself.

Average Rating: 4.8/5.0

Total Reviews: 2

Roombelt

Roombelt is a simple meeting room display system that’s a perfect fit for small and medium businesses. Roombelt provides all the key features like a clear overview of a room state, one-touch meeting scheduling, and “find a room” functionality with its fair pricing.

Average Rating: 4.5/5.0

Total Reviews: 1

TableAir

TableAir is a workplace management software and app designed to help companies manage bookings of desks, meeting rooms, parking spaces, and manage visitors. With TableAir's user-friendly web and mobile interfaces, staff members can instantly find and book available desks, meeting rooms, and parking spaces based on real-time availability and company policies. Office administrators can establish booking rules by group, zone, or time to maximise office space utilisation. The platform can be integrated with devices like meeting room displays, occupancy sensors, and applications like Microsoft Outlook, Teams, Google Calendar, and Azure Active Directory. Pre-registration of visitors can be supported through TableAir's visitor management module, which integrates with other calendar accounts and has functionalities like guest invitations, host notifications, and tracking of unexpected visitors. TableAir has service request functionality, which allows employees to report issues, request IT support, or simply order a coffee and snacks for the meeting. Requests can be customised with the needed attributes. The admins can set different permissions for users, rooms, and processes. In addition, TableAir's workplace analytics interface allows companies to monitor employee attendance, space usage behaviour and identify what changes need to be made. Features: 🔹Unlimited users 🔹Mobile app 🔹Auto-bookings & auto-cancelations 🔹Different check-in options 🔹Occupancy indication 🔹Room displays 🔹Visitor management 🔹Kiosk 🔹Lockers integration 🔹Unlimited users 🔹Team attendance report 🔹Customisation for branding 🔹Floor maps 🔹Analytics and reports 🔹Recurring bookings 🔹Groups and zones 🔹Anonymous bookings 🔹Assistant role 🔹Colleagues finder 🔹Reminder notifications 🔹Catering & service requests 🔹Booking approval flow 🔹Integration with 3rd party TableAir assists businesses in streamlining workplace operations, improving employee experience, and making offices flexible to accommodate changing needs.

Average Rating: 5.0/5.0

Total Reviews: 1

Zoapi

Zoapi Hub is a wireless presentation and collaboration solution for enterprise companies, coworking spaces and education centres. With Zoapi connected to your meeting room projector/TV, you can seamlessly share your screens from any device running Windows, Mac, Linux, Chrome OS, Android or iOS, host video conferences using Zoom, Skype, MS Teams, WebEx or any application of your choice, view your meeting room calendar on the go and manage your meetings. With wireless collaboration, hassle-free video conferencing, Annotation & Whiteboarding, multiple application support and an admin control panel, Zoapi leaves no room for unproductivity.

Average Rating: 4.8/5.0

Total Reviews: 3

Add-On

Add-On Product offers you meeting room booking solutions built for Microsoft Outlook®, Exchange, and 365. Visit www.add-on.com to learn more. Meeting Room Signage Software Use the intuitive interface to book, confirm, extend, and end meeting rooms, workspaces, and desks easy directly on the sign. The dynamic digital signage solution automatically synchronizes with the Microsoft Exchange Server. The software supports iOS, Android, and Windows, allowing you a free choice of hardware. Choose hardware from our carefully selected technology partners for high-quality signs that come with our software pre-installed. Manage all your signs remotely from a web-based dashboard that provides a quick real-time overview of valuable data about your signs, such as the number of digital signs in use, meeting no shows, etc. Create unique layouts that fit the branding of your organization with the user-friendly built-in template editor. Workspace Booking App Easily book and manage hot desks and meeting rooms from your mobile. Whether you are in the office or on the road, the Workspace app by Add-On Products can help you manage your schedule and find the right workspace for your needs. You can search for available workspaces to find a resource that fits your criteria, or you can use color coded floor plans. You can even search to find and book a desk near your team. Meeting Room Booking System Offering an abundance of added functionality when it comes to handling meetings in Microsoft Outlook® or OWA, our software enhances the process of booking meeting rooms, catering, or other associated services. Users can search for available resources based on e.g., location, size, or equipment. Built specifically for Microsoft Outlook®, Microsoft 365, Teams, and the Exchange Server, our meeting room booking system enables you to quickly and easily locate and schedule meeting rooms, hot desks, workspaces and order catering, and extra services in Microsoft Outlook®. Available in 18 languages. Learn more about our meeting room booking solutions on www.add-on.com.