--- title: Notion Reviews meta_title: 'Notion Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 13634 reviews by the users' company size, role or industry to find out how Notion works for a business like yours. aggregate_rating: rating_value: 4.6 review_count: 13634 scale: '5' date_modified: '2026-08-02' parent_category: name: Knowledge Management url: https://www.g2.com/categories/knowledge-management --- # Notion Reviews **Vendor:** Notion **Category:** [Knowledge Base Software](https://www.g2.com/categories/knowledge-base-software) **Average Rating:** 4.6/5.0 **Total Reviews:** 13,634 ## About Notion Notion is the connected AI workspace that brings all work together in a tool that adapts to every team—with AI to find answers and automate busywork. It's one place for search, manage projects, capture notes and company knowledge, and collaborate as a team. Millions love Notion because it increases productivity, reduces tools & costs, and empowers everyone to do their best work. Unlike fragmented, rigid software, Notion connects work into one tool that’s customizable and people love to use. Now you have beautiful tools to build your life’s work. ## Notion Pros & Cons **What users like:** - Users find Notion's **ease of use** enhances collaboration and organization, making workflows more intuitive and efficient. (4751 reviews) - Users appreciate the **versatile features** of Notion, enhancing organization and productivity across various projects and documentation. (2739 reviews) - Users appreciate the **AI integration** in Notion, enhancing organization and automating repetitive tasks effectively. (2436 reviews) - Users find Notion **intuitive and easy to use** , significantly improving organization and enhancing overall productivity for their businesses. (2353 reviews) - Users value the **organizational capabilities** of Notion, enhancing workflow and productivity through versatile features and AI tools. (2247 reviews) - Helpful (2025 reviews) - Intuitive (1626 reviews) - AI Integration (1597 reviews) - Users value the **contextual understanding** of Notion AI, enhancing efficiency in content creation and writing processes. (1571 reviews) - Versatility (1515 reviews) **What users dislike:** - Users find the **learning curve challenging** , often struggling with navigation and editing in Notion's expansive features. (1894 reviews) - Users find Notion's **limited features** restrictive, hoping for enhanced design options and AI integration improvements. (1027 reviews) - Users find Notion's interface **difficult to navigate** , with a steep learning curve for new users and formatting challenges. (941 reviews) - Users find Notion lacking in **essential features** , leading to workarounds and a less optimized experience for complex tasks. (934 reviews) - Users struggle with **usage limitations** , particularly when managing larger projects and basic document creation tasks in Notion. (851 reviews) - Users find **limited customization** options frustrating, wishing for more formatting and integration capabilities in Notion. (806 reviews) - Users face **limitations in app functionality** such as hidden cooldowns and difficulty adapting templates effectively. (799 reviews) - Users express frustration with **limited AI functionality** , desiring improvements for better integration and user experience. (733 reviews) - Not Intuitive (706 reviews) - Improvement Needed (692 reviews) ## Notion Reviews ### 1. Flexible Yet Sometimes Overwhelming **Rating:** 4.0/5.0 stars **Reviewed by:** Sunny W. | Business Development Associate, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like how flexible and malleable Notion is. It's great for storing information because I can have tabs and stub tabs, which is a lot more helpful compared to something like a Google Doc. We use Notion a good amount for AI prompts, which is very neat. It's really helpful for documenting my SOPs and what I'm doing, making it easy for everyone to see without posting it in channels. The ability to integrate AI skills into other tools like Claude and Slack is nice for staying organized. The change documentation is a great way to see changes being made in our workspace. Also, setting up my own tab in Notion was pretty seamless, intuitive, and easy to follow. It's just nice to have all our company information in one place for everyone to access. **What do you dislike about Notion?** Sometimes I think that Notion is so malleable and flexible that it just takes a little bit longer for me to find the information. **What problems is Notion solving and how is that benefiting you?** I use Notion to document and share SOPs effortlessly. It keeps us organized in our busy startup, integrating well with tools like Slack and Claude. Its flexibility is great for storing information and using AI prompts. ### 2. Good All-in-One Workspace with Some Performance Limitations **Rating:** 4.5/5.0 stars **Reviewed by:** Atharva P. | Cloud BI Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** May 08, 2026 **What do you like best about Notion?** What I like best about Notion is how flexible it is for organizing work and documentation. My team uses it for maintaining project notes, meeting discussions, task tracking, and internal documentation in one place, which reduces the need to switch between multiple tools. I also like the database and page structure because it’s easy to customize workflows based on project requirements instead of following a fixed template. Recently, I’ve been using the AI features for summarizing meeting notes and drafting documentation, which saves time during fast-paced projects. **What do you dislike about Notion?** One thing I dislike about Notion is that performance can become slow when working with large workspaces or heavily linked databases. In one of our project spaces with a lot of meeting notes, task trackers, and linked documentation pages, loading and searching content sometimes became noticeably slower. I’ve also found that managing permissions and organizing content across multiple teams can get difficult as the workspace grows. While Notion is very flexible and easy to use, some governance and workflow capabilities still feel limited for larger enterprise-style use cases. **What problems is Notion solving and how is that benefiting you?** Notion helps us centralize documentation, project notes, task tracking, and collaboration in one place instead of using multiple disconnected tools. For example, in our team we use it to maintain meeting notes, project trackers, onboarding documentation, and sprint planning pages together in a shared workspace. This makes information easier to find and reduces back-and-forth communication. It has improved collaboration and productivity because the team can access updates, documentation, and tasks from a single platform instead of switching between different tools. ### 3. Notion: A Versatile Hub for Creatives and Collaborators **Rating:** 5.0/5.0 stars **Reviewed by:** Holly H. | Candle and soap business , Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like everything about Notion. It's my go-to tool for various tasks like blog writing and creating landing pages. Notion has great templates for resumes, and it even helped me create my portfolio when I had no clue where to start. The AI feature is a huge help in filling any gaps I might have missed on my pages. Notion is beginner-friendly and allows you to try before you buy, which is fantastic. It integrates well with social platforms and Slack, making it excellent for workspace collaboration and working with a team. It's also not expensive and categorizes everything neatly, making it stand out from other apps. **What do you dislike about Notion?** I enjoy everything about Notion! I would be lost on my project without it! **What problems is Notion solving and how is that benefiting you?** I use Notion for creating landing pages with AI help to fill gaps. Notion integrates social platforms, offers great resume templates, and helped me create a portfolio. It's beginner-friendly, affordable, and works well with Slack. ### 4. Intuitive and Versatile, But Needs Performance Boost **Rating:** 4.0/5.0 stars **Reviewed by:** Joshua T. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I really like how intuitive Notion is. It's very simple to use and not as intimidating as other tools. I appreciate that it's become my everything app, helping me collect my thoughts and track issues on my GitHub. Notion custom agents help fix issues and create a changelog that I can easily skim through. I also like the database feature and HTML in the pages. These small things offer a big quality of life improvement for me. **What do you dislike about Notion?** I find the performance lacking, especially with longer pages, as it becomes super slow and uses up a lot of CPU. They really need to optimize it because this gets in the way. Also, the Notion agents' sandbox doesn't have any network egress, which feels pretty weak compared to what I'd prefer. **What problems is Notion solving and how is that benefiting you?** Notion helps me track and fix issues on my GitHub, generating a changelog I can easily review. It's become my everything app. ### 5. Simple, Fast, and Accurate—AI Tips That Make Notion Even Better **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Management Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Simple and easy-to-use. The AI feature makes this really easy. Fast. Things get done quickly and with a high degree of accuracy. Responsive and open to feedback. And proactive. Not only is Notion just taking direction from me, it is offering me tips and solutions to make the experience even better. **What do you dislike about Notion?** Sometimes the AI agent can be slow to respond or acknowledge a request **What problems is Notion solving and how is that benefiting you?** As an executive coach, Notion is helping to elevate the value proposition I offer my clients by creating digital notebooks I can share with them to document their leadership journey. Notion allowed me to do this for 24 different clients and it took a few hours. Had I been doing that on my own, it would taken me weeks to get it done. And Notion helped make the digital notebooks more impactful and offered suggestions that I did not think of. My hope is that Notion helped me creae becomes a living record of my clients' leadership journey—capturing the decisions, challenges, breakthroughs, lessons, and growth that God is using to shape you as a leader, husband, father, and steward. ### 6. User-Friendly AI Assistant That Organizes and Setup Projects Fast **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Its very user friendly and intuitive. Currently i have mostly used its Ai feature to start organizing the different projects and initiatives. As a business owner its like a personal assistant. Its agile. the on boarding was very easy so I was able to start using Notion very quick. In terms of Pricing its seems reasonable in comparison with the time that saves me. I have not try other integrations. Its reliable and provides accurate information. **What do you dislike about Notion?** There are so many options in the interface that it can feel overwhelming when I first start using the product. A better filter, or a clearer way to select tasks within the interface, would really help. **What problems is Notion solving and how is that benefiting you?** I manage personnel, clients, projects, and business improvements. As a sole proprietor, I need a tool that helps me keep all of these areas organized in one place. It helps me prioritize my work and visualize which areas need attention. Also it helps me with clients and collaborators, integrating them in the projects workflow. ### 7. Flexible and Customizable for Seamless Collaboration **Rating:** 5.0/5.0 stars **Reviewed by:** Laylah F. | Jr designer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like that Notion is flexible and can be a multitude of things, not just fitting into one box. It solves a lot of problems easily and isn't very hard to work with, which is a big plus. I appreciate that it's customizable and can work for multiple people. The task tracking aspect is great for remembering dates and assignments, making everything so much easier to manage. We also use a few integrations, which is great when running a business, as it allows us to coordinate with tools like Slack and Google, and even see our Instagram grid. **What do you dislike about Notion?** I think the only downside is that as a team who shares a board, if one person makes a change it affects everyone, so it'd be nice if there was a way for each user's layout to not affect everyone else's. **What problems is Notion solving and how is that benefiting you?** Notion helps my team track tasks, organize ideas, manage projects, and communicate effectively. It's flexible, customizable, and supports multiple integrations, simplifying business operations. Task tracking is much easier, ensuring we know who's doing what, and nothing is overlooked. ### 8. Highly Customizable, Versatile Platform With Fast Performance and Fair Pricing **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I love how customizable it is to my needs. While it doesn't offer every level of customization I would like in the UI/UX, it's very versatile, and exceeds other platforms in this respect. For me, the ability to customize the platform and adapt it to my needs is a must-have! Performance is almost always quick, speedy, and often unnoticeable (which is a great thing!). The cost is priced just about right. It's low enough to warrant trying it out for a while before committing, and it's high enough that the company can keep releasing new features. **What do you dislike about Notion?** I'd love to be able to use my own APIs for AIs instead of theirs. I'm also sometimes a bit lost in the interface, but that's very minor. I wish it was more GTD compliant, or a mode where GTD is activated. **What problems is Notion solving and how is that benefiting you?** Lets me and my business partner customize how we approach our workload, team features, collaboration, etc. ### 9. Ultimate Workspace Organizer with Customizable Features **Rating:** 5.0/5.0 stars **Reviewed by:** RUCHIKA R. | Data Science Intern, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion every day to keep my work and projects organized. It's where I plan hackathons, write down ideas, manage tasks, and store useful resources so I can find them later. I appreciate using databases and checklists to track progress. Honestly, having everything in one place reduces time waste and improves productivity, which is very much possible by Notion. I love how customizable it is. I have a Notion business plan, so it always allows me to create compliance rules, product ideas, research, workflows, and automations, linking everything together in a way that makes sense for my projects. The linked databases are probably my favorite feature as they let me connect compliance requirements, product features, research notes, and development tasks. I also use it alongside Google Drive, GitHub, and Figma, which allows Notion to act as a central place linking everything together. The initial setup was very straightforward and didn't require much of a learning curve. Within an hour, I had my pages, databases, and templates set up the way I wanted. **What do you dislike about Notion?** My one and only complication is that some pages can become a bit cluttered as a project grows. It would be nice if large workspaces were easier to navigate without having to reorganize things yourself. I'd like to see a better way to spot outdated pages or duplicate information. When a workspace grows, it's easy for older content to get forgotten. A feature that highlights pages that haven't been updated for a while or suggests merging similar pages would help keep everything tidy without much effort. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my work and projects, manage tasks, and store resources, which reduces time wasted searching for information and boosts productivity. It centralizes scattered info, giving me one place where everything makes sense. ### 10. Flexible All-in-One Workspace with Seamless Collaboration and Cross-Platform Sync **Rating:** 4.5/5.0 stars **Reviewed by:** Vishal K. | Devops Intern, Small-Business (50 or fewer emp.) **Reviewed Date:** May 11, 2026 **What do you like best about Notion?** What I like most about Notion is its flexibility and its all-in-one workspace approach. Unlike traditional tools that lock you into rigid structures, Notion lets me design pages, databases, and dashboards exactly the way I need. Customization is a big plus for me: I can build anything from a simple to-do list to a full project management system using linked databases. I also really value the way it combines notes and tasks, because it’s powerful to keep documentation, task tracking, and knowledge bases in one place instead of jumping between multiple apps. Collaboration is another strong point. Sharing pages with students or colleagues feels seamless, and real-time editing keeps teamwork smooth. The ready-made templates save me time, and since I can tweak them, I can easily adapt them for academic projects or technical training sessions. Finally, cross-platform access matters a lot in my day-to-day workflow. Whether I’m on Windows, Linux, or mobile, Notion keeps everything synced, which is crucial for how I work across devices. **What do you dislike about Notion?** Notion is a powerful tool, but a few pain points stand out for me. First, it relies heavily on an internet connection. In places with weak or no connectivity, it quickly becomes frustrating because the offline experience is still quite limited. I’ve also noticed performance issues once you start building more complex setups. Large linked databases and dashboard-style pages can slow down noticeably, especially when you’re managing academic reports or technical project trackers with lots of entries. Exporting is another area that feels less flexible than it should be. Exporting a database to CSV works well enough, but exporting an entire workspace or a structured report tends to be clunky and harder to manage. There’s also a real learning curve. The flexibility is great, but for new users it can feel overwhelming, and without guidance students often struggle to figure out how to structure pages and databases effectively. Finally, while Notion integrates with many tools, advanced automation is still limited. If you want deeper workflows—like native API triggers or more sophisticated connections—you often end up relying on third-party services. **What problems is Notion solving and how is that benefiting you?** Notion solves several key problems for me. Fragmented tools: Before Notion, I had to juggle separate apps for notes, tasks, and project tracking. Notion brings everything into one workspace, which cuts down on context-switching and makes my workflows feel much smoother. Project organization: I can keep academic mini-project reports, Docker troubleshooting notes, and training materials in one place by structuring them in databases and linked pages. This addresses the issue of scattered documents and helps me maintain a clear, professional record over time. Collaboration: Sharing structured content with students and colleagues is straightforward. Rather than emailing multiple files back and forth, I can simply give access to a single Notion page or a dashboard. Knowledge retention: It works as a living knowledge base. I don’t lose track of past experiments or solutions because everything stays searchable, connected, and organized. ### 11. Clean, Flexible Tool That Stands Out **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like how clean it looks and feels while also offering more flexibility than most similar tools in the market. I also like the number of integrations it offers and how seamlessly it connects with other tools like Figma, claude, etc. I alos like the meeting notetaker which uses AI, however I believe there is a room for improvement there. **What do you dislike about Notion?** I think the pricing can be improved, or for small startups there could be a limit where more than one members of the team can use it for free. I did submit an application for notion for startups so I can get it for my cofounders and we can use together, however I did not hear anything back on that. **What problems is Notion solving and how is that benefiting you?** Notion is helping us serve as our startup’s wiki. We use Notion only for documents that are the source of truth for the company. We used to use Confluence, but we didn’t really like its user experience or navigation. Notion's overall performance is also better. ### 12. Intuitive and Organized, but Improvable in Performance **Rating:** 4.5/5.0 stars **Reviewed by:** Jesus C. | Asistente TIC, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I like that Notion is intuitive and has a well-integrated guide, which makes it super easy to work with. Basically, the workflow it provides on a daily basis, along with the AI chats in each note and each new card, offers an ease that helps me learn new things. Additionally, all the organization it provides improves my life. The number of pre-created templates makes it easy to adapt to my needs. **What do you dislike about Notion?** I say that the performance could perhaps be a bit more optimal because on devices with low specifications or on Android, it is not giving very good performance. On Android, for example, the application crashes a lot while I'm using it, it's very common for that to happen. I have a device with more specifications and they are prioritizing that devices or machines with low specifications have good performance in the app. **What problems is Notion solving and how is that benefiting you?** Notion is intuitive, easy to use, facilitates learning and organization by providing an efficient workflow and order in my life. ### 13. Versatile and User-Friendly, But Task Management Needs Improvement **Rating:** 4.5/5.0 stars **Reviewed by:** Emilie J. | Operations Leader, Professional Training & Coaching, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion primarily for storing all of our SOPs and processes, which helps company employees easily find what they need to do. This feature is great for onboarding new people fast and easily. I really like the ability to have pages within pages and the use of emojis and icons to flag different types of documents and pages. I appreciate the flexibility Notion offers with tables and charts, and I just really like the AI feature for quick searches. The setup is very easy and user-friendly with no issues in getting new team members inside the platform. **What do you dislike about Notion?** I sometimes wish the task manager in Notion was better. We used to use Asana, and I feel like sometimes that was a little bit easier for task management, like completing tasks and so forth. **What problems is Notion solving and how is that benefiting you?** I use Notion for storing SOPs and processes, helping anyone at the company find what they need and onboard people quickly. It centralizes task management, documents, and resources, becoming our internal space for everything. ### 14. Streamlined Documentation, But AI and Calendar Features Need Refinement **Rating:** 5.0/5.0 stars **Reviewed by:** Labhvam K. | Enterprise (> 1000 emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I find Notion's UI great. The initial setup was pretty easy, and I think the search feature is good. I've been using Notion for a long time for documenting, and I would give it a straight-up 10 when recommending it to others for needs like documenting stuff or maybe just checking or tracking things. **What do you dislike about Notion?** I don't seem to use the new AI features that have been added in Notion, and I don't really see how they would help me in my workflow. It might be helpful if there were some templates on how to use the AI or if it could be made more intuitive. Also, I don't use the calendar feature since it doesn't fit into my workflows. I'm not sure if it's good or bad, but these are the areas where Notion doesn't quite work for me. **What problems is Notion solving and how is that benefiting you?** I use Notion primarily for documenting tasks and features, which helps me organize my work like PRDs and deployment plans effectively. ### 15. A Truly All-in-One Workspace with Flexible UI and Powerful Notion AI **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Computer Games | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** It really feels like an all-in-one app. I love how integrated everything can be, whether I’m organizing personal information or juggling different kinds of work. I use it to do research, write video essay scripts, calculate and review my finances, and plan ahead for future events. Notion AI is lovely to work with, the flexibility to choose between several models and work on the same project is amazing. And of course I can't compliment enough how the ai models can look through my notion pages to personalize information. That is so special. I love how flexible the ui is, it lets me design my pages and make them work just like I want them to. I have no complaints about Notion's performance it just work great! Even though I'm not using the integrations as much, I have to say the catalogue was a huge pull for me to get into Notion. Because you know, what if I need them someday? The pricing is also feels pretty fair considering the unique nature of notion, all the integrations, ai models and unlimited storage! That's said I didn't like how the agents got implemented. I wish they were tied to the current subscriptions in a way that doesn't require extra payment. But I understand they need money to run so notion asks for more in return. So far, I didn't have any issues with the support of notion. Rather they were quite helpful when I accidentally expanded my notion ai subscription to two people. I just love the product. Other than these, I wish they had a voting system for future updates to the app. Even though I trust notion team to integrate best updates possible. I wish I had more say for the future of the product. **What do you dislike about Notion?** Sometimes the ai gets very confused about what to do when it's working on big scripts I'm working on. It gets stuck in a loop and makes me wait super long just to give me an error message in return. And I wish there was a way to improve notion on mobile! It feels horrible to use it on mobile. **What problems is Notion solving and how is that benefiting you?** With notion I use one app instead of so many. That's the biggest benefit I'm getting. I could've had an ai asistant, note taking app, some app to make graphs and plans seperately but I have notion! And that's all I need! ### 16. Versatile Document Management with LLM Advantage **Rating:** 4.5/5.0 stars **Reviewed by:** Tzuriel L. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I find Notion incredibly useful for documentation, project, and issue tracking. It's especially valuable in the requirements-design process where we gather ideas and feedback, turning them into a live requirements document that is broken down into features and projects. It serves as a central documentation repository with great linkage between documents, unlike tools like SharePoint or Jira. I like the multi-level hierarchy capability that allows me to differentiate various layers of the process, from feedback to final requirements. The inner LLM agent is a lifesaver, reducing costs and ensuring our documents are consistently updated without losing sight of important details. Additionally, the MCP integration with tools like Claude and Codex is something I love because it helps keep track of our progress effectively. The initial setup of Notion was easy, though customizing it and setting permissions can be a challenge. **What do you dislike about Notion?** The connection back to the code is not working well, and the inner agent and the outer agents don't sync together. I expect an integration into the IDE/cli so Notion is directly rooted into my AIDLC. One thing that is quite annoying is the search here; it doesn't find the Notion issues by their id. The initial setup is easy, but what is more challenging is customizing the tools going forward and setting up the right permissions per our users. **What problems is Notion solving and how is that benefiting you?** I use Notion as a centralized documentation repository. It helps link different documents and integrates projects and issue tracking. The multi-hierarchy and LLM make it easy to manage requirements and ensure nothing gets lost in updates, turning ideas into actionable features. ### 17. Excellent Mind Mapping And Task management tool **Rating:** 5.0/5.0 stars **Reviewed by:** Yash D. | Senior Software Engineer II, Computer Software, Mid-Market (51-1000 emp.) **Reviewed Date:** June 17, 2023 **What do you like best about Notion?** - The new Custom AI Agents are a standout for me. i've automated a few of my recurring workflows, like task triaging & generating daily summaries from meeting notes, which saves a ton of time of mine. I also appreciate the Notion Mail Integration, it finally feels like my email and my docs are in the same place. - Plus, the Timeline dependencies have made tracking our engineering sprints a lot more reliadble. **What do you dislike about Notion?** The biggest area for improvement is still the offline functionality. Even in this year, only the first 50 rows of a database sync for offline use, which is a real pain when i'm trying to review a full sprint backlog without WIFI, Also while the mobile app has improved, it still feels sluggish when loading page with heavy database relations. Finally, I'd love to see more generous API rate limits for those of us building custom dev tool integrations. **What problems is Notion solving and how is that benefiting you?** - Notion helps me keep all my notes, mind-maps, tasks, and To-Dos in the same place. - It allows me to search through all of my work and quickly find the information i need. - It helps me to create collaborative workspaces with my team members so we can all be on the same page. ### 18. Versatile and Efficient, Perfect for Small Teams **Rating:** 5.0/5.0 stars **Reviewed by:** Hassie H. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I use Notion for documentation, creating automation playbooks, SOPs, business proposals, and running agents for my Slack and emails while generating insights. I love how it takes basic day-to-day tasks off my table, giving me more room to run operations accurately. I particularly like the agents and document layout features. The agents help me manage FAQs, summarize emails, and create professional-format designs, which are useful for working with my team, clients, or drafting proposals. I switched from Google Documents to Notion for its better performance and more features, and I found the initial setup way easy. **What do you dislike about Notion?** I think the agents in Notion could be improved more since AI is advancing, which means they could help me excel even better. I'd like agents to do research and act as my virtual assistant. **What problems is Notion solving and how is that benefiting you?** I use Notion to handle documentation and automate daily tasks, freeing me to focus on operations. It simplifies email management and helps create professional designs for business use. ### 19. Flexible, Powerful, but Challenging to Master **Rating:** 4.5/5.0 stars **Reviewed by:** Stylianos C. | Data Engineer | IoT and Telemetry Data , Mid-Market (51-1000 emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I love using Notion for its flexibility to create my own space and bring into life practical ideas that help organize information in a way that fits my needs. I appreciate how it allows creativity with lots of freedom to structure the space depending on my needs and how I see things developing. The incredible AI assistant is always customizable and there to support me. I also value the focus on structured databases and the options to create tools and workspaces as I see fit. **What do you dislike about Notion?** There are some use cases where Notion's attempts to innovate in the AI space lead to unpleasant results, particularly when past implementations and default ideas get canceled. The UI/UX requires improvement, given the slow adoption for new users. I often have to refresh the page due to black screens, and the interface is becoming heavier with the added AI options, leading to additional clicks. Additionally, Notion lacks a bidirectional connection with Google Calendar by default and needs API integration for that. While Notion's flexibility is a strength, it also presents a steep learning curve, making it daunting for those less experienced or comfortable with starting from a blank page. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my personal life and manage projects, providing a space for creativity with freedom to structure as needed. Notion's AI assistant and customization make it feel like a right-hand tool. ### 20. AI-Enhanced Notion is a Game-Changer for Organization and Idea Expansion **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I love how Notion helps me keep everything organized in a methodical, structured way. The ease of access is fantastic—everything is easy to find, and with the use of AI, things come together really well. I can brainstorm and take notes, save them neatly in Markdown format, and then expand on them later when I’m ready. With AI, I’m able to access, pinpoint, and drill down into any topic I want, and it also makes it simple to store my research across pages. I’ve been a customer for a long time, and the initial setup was very easy. **What do you dislike about Notion?** I think Notion would be a lot better if it included chat-style features similar to Slack or Discord. Having that kind of built-in messaging would make it the best thing ever. Instead of having the need to integrate skalck via connectors, it would be better if notion itself would provide the same functionality natively **What problems is Notion solving and how is that benefiting you?** Notion helps me stay methodically organized by using AI to store, share, and develop ideas. I can brainstorm, take notes, and then expand on them in markdown, which is perfect for keeping my research structured and easy to access whenever I need it. Performance has been excellent for me. And for the price we’re paying, it feels like the best option right now for accessing the latest AI models from Anthropic, Open AI, Grok, and the rest. ### 21. Intuitive Yet Complex, Perfect for Creative Solopreneurs **Rating:** 5.0/5.0 stars **Reviewed by:** Gabriele S. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion now, especially the interface and how intuitive it is. It helps me manage a lot of information without feeling cluttered; it's pretty compact. Even though it seems like there are few features at first, it's actually a whole world in there, which is impressive and not easy to pull off. **What do you dislike about Notion?** The design of Notion is something that doesn't feel like it's at the top. I used to find the icons thing a bit hard; it was challenging to change the colors and whatnot, so I ended up creating my own icons at first. However, that has improved recently. The setup process was extremely hard for me, which was a bit challenging given my non-technical background. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my work as a content creator, musician, and writer, putting everything in one place. It manages a lot of information compactly, with an intuitive interface that makes it feel like a whole world of features. ### 22. Boosts Efficiency with Cloud-Based Flexibility **Rating:** 4.5/5.0 stars **Reviewed by:** Isabella B. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like that Notion is cloud-based, so I can access it from wherever I am. It's also accessible, easy to use, and has a great visual design. **What do you dislike about Notion?** I think the Notion AI in the bottom right-hand corner is great, but there are still some things it doesn't quite understand or translate directly right away, which I guess is normal for any kind of AI. Also, when I'm using it to create tasks for my receptionists or managers, I need it to make sure it goes to the correct task lists or if it's a recurring task that it happens automatically, or at least the AI should tell me if it can't do that straight off the bat. Right now, I'm only finding out later that it's not working. I also found setting up the Notion page very overwhelming and time-consuming, which is why I gave the task of creating it to a manager. It was a matter of having time to set that up in Notion, unlike Google Workspace which was an easier, quicker setup. **What problems is Notion solving and how is that benefiting you?** Notion lets me assign tasks to my receptionist and studio manager in one place, keeping all our procedures, documents, and files together. It also includes clock in/out and our roster. ### 23. Essential for Organization, Needs Better Free Plan **Rating:** 4.5/5.0 stars **Reviewed by:** Zhinya K. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I use Notion primarily for organizing my personal tasks, work projects, and research, and it's really helpful. I find it beneficial for summarizing information and extracting specific details from articles. Notion is great for making mind maps, creating slides, and even organizing discussions or voice-over topics. The calendar feature helps me organize my schedules, especially important as a student managing lectures and events. It saves me from making mistakes or missing important dates. I also appreciate how it helps me manage my manuscript submissions by recording journal details and the status. The initial setup was really easy since they just ask for an email registration and the rest is straightforward. Plus, even though I initially used Google Calendar, I switched to Notion because it organizes everything so well and is unique in its features. **What do you dislike about Notion?** I'm a bit worried about using Notion because the AI is so limited and the free version is very limited too. I remember only using the free version for about one day before it asked me to charge for an upgrade. It would be better if it offered at least a one-month or three-month free trial since AI is everywhere now and part of our routine life. I don't think it's a good idea to use it just for one day before being asked to upgrade. This early upgrade request without enough free plan availability made me worry about continuing to use Notion. I really hope they review this policy to offer more free usage to users. **What problems is Notion solving and how is that benefiting you?** I use Notion for organizing my personal tasks and work projects. It's great for summarizing information, creating mind maps, and organizing my schedule, saving me time by preventing mistakes or missed events. ### 24. Notion Keeps Everything Organized—Perfect for Routines and Checklists **Rating:** 5.0/5.0 stars **Reviewed by:** Jessa G. | Ecommerce, Marketing and Operations Manager, Retail, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** I’m so in love with Notion. Even for my personal stuff, I’ve always used this tool to help me stay on top of my daily routines and checklists. I can literally do everything on it, and it makes it so much easier to keep things organized. **What do you dislike about Notion?** So far, I didnt have dislikes with Notion **What problems is Notion solving and how is that benefiting you?** I am working as an Ecommerce, Marketing and Operations Manager. Notion is helping me planning and mapping contents for the team to deliberate and approve. It helps me follow my tasks accurately. I do my check lists on it. I can share projects to everyone, we can collaborate so it is so much easier to work using Notion. ### 25. Notion: A Powerful AI-Driven Workspace With a High Skill Ceiling **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Software like Notion can be learned in a retroactive way with the help of AI. In my view, Notion is one of the best pieces of software for professionals who want to leverage AI in their work. With the right routine, Notion is easy to get started with, but it also has a high skill ceiling, which encourages people to keep improving and creates healthy competition. **What do you dislike about Notion?** Notion’s paid features feel limited, and there aren’t enough bundled plans that let someone maximize their output without running into another paywall around the corner. The pricing seems to mirror LLM pricing, even though Notion itself requires extensive AI use to get the most out of it and reach maximum efficiency. As a result, a user can quickly find themselves paying for multiple LLM plans, credits, and tokens, and then dealing with similar costs again within Notion. Overall, there still aren’t enough options that provide the full Notion experience with a single purchase, and even some basic features are locked behind premium tiers. **What problems is Notion solving and how is that benefiting you?** Notion maximizes the potential for creating useful workflows and tracking systems without requiring extensive UX/UI design knowledge, web development skills, or coding. If someone has the time to learn it, Notion’s barrier to entry is low, and it includes the tools necessary to pick it up and get going without having to learn a lot of extra skills just to translate them into a Notion-specific skill set. Beyond simply understanding workflows in general, Notion itself can function as a self-sustaining surface for business operations that most people can learn with a reasonable amount of effort. ### 26. Intuitive Interface, Ideal for Organization **Rating:** 5.0/5.0 stars **Reviewed by:** Teis J. | Gallery Attendant, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I've been using Notion for almost 10 years for all my note-taking and project management. I really like the user interface, especially how you can have pages within pages, which makes it so easy to click between your pages and keep things organized. It's super easy to use, making it a seamless experience to compile and organize my notes. The database features are something I use a lot to make tables, and I sometimes use the AI tool for templating. The initial setup was super easy. I also use the Chrome extension for clipping. **What do you dislike about Notion?** I wish Notion AI could help create databases or interact with them because that is one of the primary things I use Notion for. I'm not sure how the search currently works, but I generally don’t feel like it finds the notes I'm looking for. Also, the sidebar which lists recent notes generally doesn’t have what I’m looking for. I really wish there was good filtering for searching for notes. **What problems is Notion solving and how is that benefiting you?** Notion makes it easy to compile and organize notes with its nice interface, solving my disorganization problem. I use it for note-taking, project management, accounting, lists, and tracking progress. ### 27. Our Go-To Company Wiki **Rating:** 4.5/5.0 stars **Reviewed by:** Rai V. | Chief of Staff, Small-Business (50 or fewer emp.) **Reviewed Date:** July 26, 2026 **What do you like best about Notion?** Notion has become our company wiki. It's where our team goes for documentation, SOPs, project information and internal knowledge. Having everything in one place makes it easy to find information and keeps everyone aligned. **What do you dislike about Notion?** Search could be more reliable, especially as our workspace has grown. Sometimes it takes longer than expected to find the right page, even when I know it exists. **What problems is Notion solving and how is that benefiting you?** Notion has become our central source of truth. Instead of information being scattered across different tools or documents, our team has one place for documentation, SOPs, project plans, and company knowledge. This has made collaboration easier, reduced duplicate work, and helped new team members get up to speed much faster. ### 28. Powerful Organization and Endless Possibilities **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Marketing and Advertising | Small-Business (50 or fewer emp.) **Reviewed Date:** July 24, 2026 **What do you like best about Notion?** I like how you can create beautiful consistent documents of any type, containing information, project trackers, to-do lists, and pretty much anything you need to run and organise a business. The organisation inside the platform itself is also a massive bonus. The free plan offers enough possibilities for basic use. It's fast and works reliably, automatically saving all work. I also like how there are many possibilities after typing just a slash. Have use their AI features to find information across my account, which has been useful. **What do you dislike about Notion?** Kind of an exclusivity feeling. Google Docs offers fewer possibilities, but it’s just so low friction to start and share with anyone without needing an “account” (almost anyone has a gmail account). So I guess that’s what I dislike about Notion; I tend to use Google Docs faster because it’s so low friction and anyone can use it easily. And it safes me time in explaining to our clients how the platform works and what it is. **What problems is Notion solving and how is that benefiting you?** Not needing endless different tools. Notion offers so possibilities inside one platform, so it’s very useful as an all-in-one tool. It can handle analytics, spreadsheets, documents, trackers, portals, and more. Normally, that would require multiple softwares ### 29. Reliable Note-Taking with Convenient AI Features **Rating:** 4.5/5.0 stars **Reviewed by:** Timur S. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I really like Notion's AI features and how it helps with notes. It's very convenient during meetings because I can just chat with Notion to get reminders about previous discussions or meetings, like last Friday's. I also like the ability to connect plugins for building pages and notes, and I enjoy the ease of sharing meeting summaries as a website. This is particularly great when some teammates couldn't attend a meeting; I can share what was discussed with them easily. The initial setup of Notion was very easy. **What do you dislike about Notion?** I would say there's a bit of room for improvement with the Notion calendar and Notion AI, especially when it comes to meeting notes. For example, when attending meetings, I want AI to start with the context and recognize what the meeting was about, and then organize information like epics, features, and topics. It would be great if AI could sort meeting notes into folders according to topic, date, and planning. This would really help with organization. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize my meeting notes, helping me remember discussions. It's helpful for sharing summaries, and I like using its AI features for tasks like recalling meeting details. The sharing feature allows me to keep my team updated even if they miss meetings. ### 30. Highly Customizable, Great for Creative Workflows **Rating:** 5.0/5.0 stars **Reviewed by:** Jonathan L. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I love how endlessly customizable Notion is and how modular each page can be. The possibilities are endless. The customization helps me immensely in my creative work where I'm doing new things every day. Notion is a flexible canvas that stretches with my needs. **What do you dislike about Notion?** For me, Notion is almost perfect. The only two things I'd add is maybe an easy way to add reminders and alerts for specific tasks or events - something that connects with my phone natively. The second thing is just that - the phone app is almost unusable with clunky UI. It could be much better. I would love if the phone app was even at least half as good as the desktop one. Better UI and layout. It just ruins the desktop arrangement I've made. Some of my teammates are still intimidated by the sheer sandbox of Notion. **What problems is Notion solving and how is that benefiting you?** Notion helps me stay organized and accountable personally and with my team. It enables easy sharing with clients and collaboration with freelancers. Its customizability benefits my creative work, adapting to varied daily tasks. ### 31. Powerful and Customizable, Perfect for Managing Projects **Rating:** 4.5/5.0 stars **Reviewed by:** Rósaly L. | Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion because it is super useful and quite customizable, which is ideal for managing task assignments. I also appreciate that it has an integrated AI that helps me manage and automate tasks, allowing me not to have to perform repetitive tasks. I can customize how I want to handle Notion, and that allows me to check several projects at once. **What do you dislike about Notion?** The topic of Sprints doesn't work so well, it's not very clear. Likewise, the integration of more competitive dashboards to show stakeholders is necessary for this to be complete. Also, I had a bit of difficulty with the initial setup because it's not very user-friendly and I had to research how to do several things or use templates to achieve what I wanted. **What problems is Notion solving and how is that benefiting you?** I use Notion because it is customizable, helps with task assignment and digital project management. The integrated AI allows me to automate tasks and manage multiple projects at once, researching and customizing as needed. ### 32. Flexibility and Integration Make Notion Stand Out **Rating:** 5.0/5.0 stars **Reviewed by:** Jason P. | Senior Software Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I use Notion for both business and personal purposes, and I love how it's extremely flexible to set up exactly like we want it. The databases are flexible too, and the built-in AI is very useful. I also find the initial setup so easy, and I have Notion integrated with many things. I switched from using Azure DevOps and OneNote to Notion and am very happy with my choice. **What do you dislike about Notion?** Sometimes I want a little bit richer content than Notion pages support, but often it turns out that's not as important as it feels like. Sometimes I want to set something up and prompt the AI to help me, but it can be surprisingly unaware of how it works, telling me to do things that it actually can't do. A few more font/styling options would be helpful. If their AI was trained better, specifically, on how Notion worked, that seems like an easy win. **What problems is Notion solving and how is that benefiting you?** I use Notion for organizing and filing information, note-taking, task management, and cross-team communication. ### 33. Versatile All-In-One Organizer with Room for Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Aaron M. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I try to use Notion as my personal catch-all task tracker and idea tracker. I appreciate having everything in one place—it's really versatile. The meeting notes are super, super useful because they're hard to remember otherwise, and Notion simplifies logging things. The AI functionality is super helpful and an additive feature that I really like. It does a lot for organizing and task logging, particularly helping me take notes during meetings without having to jot down every detail myself. The page structure allows for a lot of customization too, letting me nest pages inside pages easily. The initial setup was super easy, which I also liked. I enjoy the versatility and personalization aspect once I start adding things. Also, it automates a lot for me, which is helpful as I have ADHD. I've found a lot of use for it and kind of swear by it. **What do you dislike about Notion?** Honestly, I think it's a double-edged sword because while the page structure is useful, there's something about the widgets. I would personally really like it to be a lot easier to quickly keep track of my daily tasks compared to a higher-level list. The widgets would be really helpful for more passive interaction without having to dive into all my pages. Maybe that left tab could be made easier to organize things. I often have straggling pages that get a bit lost. I'd love something for easy and responsive task management on the home screen so it's my source of truth for to-do lists, and very easy updating of tasks would be useful. The organization becomes harder as I use it more, making me feel like it should be easier. **What problems is Notion solving and how is that benefiting you?** I use Notion to have everything in one place, which is great for organization. It helps me with meeting notes and remembering details, using AI to automate tasks that's helpful for my ADHD. The page structure allows easy customization and tracking of ideas and tasks. ### 34. All-in-One Organization Made Easy with Notion **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Environmental Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** What I like most about Notion is that it allows me to organise everything in one place. I can use it for notes, project planning, task tracking, databases and keeping important references. It is flexible enough for me to structure the workspace according to how I work, while the templates, integrations and AI features help me save time and reduce the need to use too many different applications. **What do you dislike about Notion?** What I dislike about Notion is that it can feel overwhelming when setting up a new workspace, especially with so many options and database features. Some integrations are also limited and may require third-party tools to create a complete workflow. The AI features are useful, but they can sometimes produce generic results and may not fully understand the context of the workspace. Performance can also slow down when a page contains too much information. It would be helpful if Notion provided simpler onboarding, stronger native integrations and more contextual AI support. **What problems is Notion solving and how is that benefiting you?** Project management mainly focused on tracking tasks, turning meeting minutes into actionable tasks, and consolidating data. ### 35. Versatile for Collaboration, Needs Better Usability **Rating:** 4.0/5.0 stars **Reviewed by:** Brian S. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like sorting our documents by team functions, which makes it easy for me to go back and look at resources for our Texas team, or check out resources from the Florida or Alabama teams. It's not restrictive, since we configured the settings to allow easy, two-way traffic for viewing and learning from one another. I appreciate having my own workspace while also being able to access and share resources easily. **What do you dislike about Notion?** Sometimes, the formatting functionality in Notion is kinda clunky and hard to navigate. I wish it was more user-friendly. Also, organizing different buckets or drives of work could be easier to navigate. When making a copy of a document or copying and pasting, it feels like the functionality and usability aren't super user-friendly, and it takes some time to get used to. **What problems is Notion solving and how is that benefiting you?** I use Notion to solve remote collaboration challenges, providing a singular source of truth for document storage and sharing, which helps us collaborate meaningfully and access resources easily. ### 36. Effortless Organization, High Recommendation **Rating:** 5.0/5.0 stars **Reviewed by:** Frank S. | Chief Executive Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I definitely appreciate the ease of use and organization in Notion. Being able to put a page within a page is great for keeping everything organized. It's easier to use and a lot cleaner compared to Google Docs, where too many tabs can make things messy. Notion allows me to click into these pages, which keeps it organized and neat. Additionally, the setup of Notion was super straightforward and very easy to use. **What do you dislike about Notion?** I would say what can be improved for Notion might be, let's say, the fact that, yeah, the default text. I would love to be able to change it because currently there are three texts that you can choose from in Notion. If possible, I would like to be able to set another text as default instead of having to keep changing it manually for each page. That is very big for me. **What problems is Notion solving and how is that benefiting you?** Notion helps me keep track of everything, take notes easily, and organize my thoughts clearly. It's much cleaner and simpler for organizing compared to Google Docs, avoiding the mess of too many tabs. ### 37. Powerful Notion Databases and AI That Make Organizing Information Effortless **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Mechanical or Industrial Engineering | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Databases: I can easily organize everything in Notion according to my specific needs. The ability to create relationships between databases is extremely helpful. The AI features are also very useful, as they allow me to search across my databases and quickly find the information I need. AI also makes it easier to create databases tailored to my requirements. Notion can handle very large databases; however, I would recommend adding filtering options to relation properties. When a database contains a large amount of data, it becomes difficult to find and select the correct record from a relation property. Being able to filter the available records would make this process much easier. **What do you dislike about Notion?** Database IDs and Unique Numbering: Database IDs are another important area for improvement. There should be more flexible ways to generate and manage identifiers. With Notion’s current ID property, deleted IDs cannot be reused or changed. More advanced numbering rules would be very helpful. For example, if I create two records in one day, I would like them to be numbered 01 and 02, with the numbering restarting from 01 the following day instead of continuing with 03. Duplicate-data detection is also important. Currently, there is no straightforward way to check whether the same information has already been entered. For example, in my CRM, I would like Notion to warn or stop me if a customer has already been contacted or added by one of my colleagues. More spreadsheet-like features would also be useful, such as the ability to merge cells in tables. This would make databases and tables more flexible for certain use cases. Finally, the export options could be improved. I currently use Notion for company documents, quality records, notes, and many other processes. Being able to export this information in a well-structured, professional, and customizable format would be extremely helpful. **What problems is Notion solving and how is that benefiting you?** I use Notion as my own ERP system. I manage almost everything in Notion, including document management, production planning, project management, CRM, personnel records, and archives. ### 38. Seamless Thought Organization with Notion's Configurable Templates **Rating:** 5.0/5.0 stars **Reviewed by:** Angel E. | Founder & Estate Planning Attorney, Mid-Market (51-1000 emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I really like how everything in Notion is configurable and can be linked, copied, and used. The same template can be utilized across multiple areas in a consistent way. I also appreciate the synced blocks, which allow me to use the same block across multiple pages, saving me a lot of time when any changes are updated across all pages. Additionally, the database templates are easy to change, which helps me keep improving the template I have for any given task. **What do you dislike about Notion?** I find it a bit challenging to manage data in Notion because it tends to lead to information sprawl. I sometimes end up with several pages about the same topic, and it would be helpful if Notion offered a way to clean up and organize this information better. **What problems is Notion solving and how is that benefiting you?** I use Notion for gathering all my thoughts in one searchable place, creating projects, tasks, and follow-ups. With AI integration, I can easily inquire about random notes. ### 39. Flexibility and Power, but Integrative Improvements Needed **Rating:** 5.0/5.0 stars **Reviewed by:** Alessandro R. | Founder of Binario 95, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like that Notion is flexible and allows the insertion of various elements, both graphic and textual, as well as numerical, within the same resource like a page. Furthermore, I appreciate how Notion allows me to manage textual content and databases organized in one place, and the ability to make these resources interact is invaluable. I love the ability to create pages that function like a sort of dashboard and share parts of them with clients, which is a real game changer. I find the Toggle feature very useful for organizing contacts and actions divided by date and person. Additionally, I have created a 'Public' space that can be shared with clients, using synchronized blocks that allow me to choose what to share. Notion is very powerful and versatile for my work and personal needs, and I highly recommend its use. **What do you dislike about Notion?** I think that image management in Notion could be improved, such as adding elements to write on images. For example, I would like to be able to highlight specific areas or add an arrow to indicate parts of the image, accompanied by descriptive text. Currently, I don't think it's possible and this feature, present in Evernote, is very useful. Moreover, even though there are many other things I could say, I admit that I don't know Notion well enough yet, so there might be features I want that already exist and I am not aware of them. **What problems is Notion solving and how is that benefiting you?** Notion allows me to manage content and databases in one place, creating pages like dashboards that I can partially share with clients. It is flexible, allowing the insertion of graphic, textual, and numerical elements, simplifying the management of my projects. ### 40. Customizable Workspace with Powerful Shortcuts and Automation & small business ERP **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Information Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Being able to design my own workspace. The white canvas approach, all the shortcuts making my way of working much faster. The automation capabilities, which makes it possible to design full on systems and automated workflows, resulting in better standardisation, reduced risk, reduced admin cost, etc. **What do you dislike about Notion?** Relations properties between databases I think could be improved on. It is already a great feature, but to really automate steps in a system, it would be great if the relation property could 'auto populate' based on the other content in that specific line in the database (i.e. based on a formula property containing the exact text as the title of the other property I want to connect in the relation) **What problems is Notion solving and how is that benefiting you?** My efficiency at work x3 due to having a central place where I store all my knowledge. Being able to ask Notion AI and it having full access to all my information, making searching my 'archive' much much easier and faster. Streamlining, automating and standardising processes in our team. Used as a mini ERP system, which I could design myself, and format as I deem fit. Having Zapier integrations which makes it possible to push Notion data to other platforms (like Xero and G sheets) ### 41. Notion Is a Game Changer for Managing Social Media Tasks **Rating:** 4.0/5.0 stars **Reviewed by:** Rathi K. | Social Media Manager, Online Media, Small-Business (50 or fewer emp.) **Reviewed Date:** June 10, 2026 **What do you like best about Notion?** As a social media Manager, Notion is a game changer in managing my varied tasks. Notion serves as a centralized hub where I can write down ideas, plan my content calendar, track my client engagements, and even maintain my to do lists. The template feature is a time saver to create separate data for each client **What do you dislike about Notion?** What I don't like about Notion is the desktop software because often times it freezes for a while and I need to wait for it to work again. Then Overall experience is nice in day to day work usage. **What problems is Notion solving and how is that benefiting you?** Notion keeps me on track. I generate a lot of content and documentation for my client projects and keeping up with the dozens of pieces that I need to produce and share each week would never succeed without Notion. ### 42. The best tools for maximizing team productivity **Rating:** 5.0/5.0 stars **Reviewed by:** Miki H. | Internship, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** It's great that Notion can be used as a means to enhance personal productivity, take notes, schedule tasks, archive materials, and manage teams. I like the clipper feature that allows easy collection of various materials from the web and the quick note-taking. In particular, it's useful to quickly organize knowledge and notes through Markdown syntax. Among the various 'view' functions of the database, being able to see entries in Kanban board and calendar formats is very convenient, greatly aiding in GTD productivity improvement and team schedule management. The initial setup is much more intuitive and easier compared to Obsidian, which is nice. **What do you dislike about Notion?** Notion has various grammars and page formats, but I wish there was a feature that easily recommends templates that suit me. Also, I tried to create a template while conversing with AI, but I felt it was lacking. With the existing AI features, I end up writing with standardized templates, and I feel there is a lack of features that meet various needs, so I am manually editing in the Notion app after creating templates through Claude or ChatGPT. I wish there was a feature to build pages or databases in a conversational format from the start. **What problems is Notion solving and how is that benefiting you?** Notion allows you to easily collect and organize information, enhancing productivity and team schedule management with Kanban and calendar views. The initial setup is intuitive, but there are times when you need to piece together page fragments and convert them into a database. ### 43. An excellent AI tool for task management and meeting transcription **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Program Development | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Most often, I use Notion for working with databases and AI for transcribing calls and meetings with clients. AI meetings allow me to take notes on all meetings and create tasks based on already made records, saving hours a day and dozens of hours a month. A big advantage is the availability of multilingual transcription, which is convenient for working with clients from different countries. **What do you dislike about Notion?** It would be good to add some time tracking for task work. Have the ability to start a timer and, upon finishing work, turn it off so that the system records the time spent working on the task. It would also be great to create a more comfortable space for working with a specific task: for example, collapsing comments on the task into thumbnails so that the correspondence does not turn into a long scroll. **What problems is Notion solving and how is that benefiting you?** He helps me save time using AI tools for transcribing meetings and creating tasks based on the results of meetings with the team and clients. And the integration with our custom personal account allows us to easily find the necessary information and plan tasks for the day. ### 44. Efficient Project Hub with Some Mobile Hiccups **Rating:** 4.0/5.0 stars **Reviewed by:** Digital H. | Founder & AI Marketing Strategist, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion as it acts as my hub for planning content, tracking projects, and storing ideas all in one place. I appreciate that it keeps my ideas and status centralized rather than scattered everywhere. I also enjoy the ability to reuse templates, which saves me time from starting over each time. My favorite aspect is the database feature, which allows me to filter and sort by status, tag by brand or project, and link pages together. This ensures everything is connected rather than sitting in separate silos. The template feature is fantastic, as I can set up a system once and duplicate it for new projects instead of building from scratch. Additionally, the templates and simple drag-and-drop interface made the initial setup pretty easy, letting me get a basic system running within a day or two without a big learning curve. **What do you dislike about Notion?** The mobile app can feel slow and clunky compared to desktop, and it gets messy when you have too many pages without strict organization. I’d love to see a faster search and offline support. The mobile experience and occasional clutter keep it from a perfect score. **What problems is Notion solving and how is that benefiting you?** Notion keeps my ideas and statuses organized in one place, saving time with reusable templates instead of starting from scratch. ### 45. Flexible Workspace That Keeps Everything in One Place, With a Few Rough Edges **Rating:** 4.5/5.0 stars **Reviewed by:** Kaleem A. | Software Engineer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** May 05, 2026 **What do you like best about Notion?** Notion is really packed with magic and is incredibly flexible. I use it to keep my technical notes, integration docs, API mappings, and task tracking all in one place, instead of constantly jumping between different tools. The database and linked pages features are genuinely useful; with them, I can maintain docs for different integration flows, and connecting related notes with status tracking just makes sense. It’s become kind of my second brain for anything dev-related. **What do you dislike about Notion?** Search becomes a pain once your workspace grows; finding something buried in nested pages takes more clicks than it should. And offline access, honestly, isn’t reliable enough for cause sometimes you to access notes quickly, and they’re just not there. **What problems is Notion solving and how is that benefiting you?** Before Notion, my notes and docs were honestly all over the place, different files, random chats, and scattered spreadsheets. Now everything lives in one workspace. Architecture planning, implementation notes, and reference material are all connected, so it’s actually easy to follow. It saves me time and genuinely reduces the mental load of keeping track of things across different projects. ### 46. Notion’s Flexible Databases and Drag-and-Drop UI Keep Me Productive **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Retail | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** The organization system is what keeps me on Notion. Nesting pages inside pages and flipping a single database between table, board, and calendar views means I'm not rebuilding anything when my needs change one set of data, however I need to look at it that day. I use it mainly for [client projects / content planning / household systems], and templates let me spin up a new one in about a minute instead of starting from scratch. The interface is the other big draw. Everything is drag-and-drop and the slash-command menu means I'm never hunting through toolbars, so I was productive within a day instead of needing real training. I have used integrations like todoist in the past with it. **What do you dislike about Notion?** Simple things can feel more complicated than they need to be. When I just want to drop in an image or build a basic page, I often end up clicking through menus to find something that probably had a faster path, and I only discover the shortcut later by accident. What would fix this for me is the AI assistant surfacing small in-context tips while I work. Something like "you could type /image instead of clicking through the menu" right when I do it the slow way. The AI is good at generating and summarizing content, but it doesn't really coach me on using Notion itself, which is where I'd get the most value day to day. Right now learning the shortcuts is on me to go hunt down in help docs, and most of them I've picked up by stumbling into them rather than being shown. **What problems is Notion solving and how is that benefiting you?** The core problem it solved for me was having my life scattered across too many places. Notion is now the single hub for everything, personal and professional. My brain dumps go there when I need to clear my head, my poetry lives there, my home and household systems are built there, and my entire business hub sits alongside it including all my brand assets and documentation. The benefit is that I stop losing things and I stop context switching between apps to find one note. Everything is searchable in one place, so an idea I dumped months ago is still findable when I actually need it. Keeping personal and business in one workspace also means less friction to actually maintain the systems, because I'm not deciding where something belongs before I write it down. From a cost side, it replaced [the notes app, task manager, and doc tool] I was paying for or juggling separately, so consolidating into one subscription has been worth it for what I get out of it. ### 47. Seamless Team Collaboration and Productivity Booster **Rating:** 4.0/5.0 stars **Reviewed by:** Ahmet B. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like how Notion keeps the whole look and feel simple yet still has powerful features underneath. It's kind of like a plain, simple text editor, but it gives power users those advanced tools if needed. The seamless integration of subtle keystrokes and mouse actions makes it very user-friendly while offering the capability to do more advanced tasks. This balance between simplicity for regular users and power for advanced users is what stands out to me. Also, it's a much better wiki replacement, which is very useful for documentation. **What do you dislike about Notion?** I think, when I write, the way I have to go back and forth between the styling and the emojis feels a bit awkward. Also, the directory structure is a bit awkward, and the navigation bar for documents feels kinda unnatural. That kinda hardens the setup. **What problems is Notion solving and how is that benefiting you?** I use Notion to document research problems and receive feedback, improving team communication. Its integration with tools boosts my productivity, ensuring my work is useful and shared. It's more effective than other documentation tools, preventing my work from becoming a dead end. ### 48. The Swiss Army Knife of Workspaces—Powerful, Flexible, and Occasionally Blunt **Rating:** 4.5/5.0 stars **Reviewed by:** Dorian T. | Product Designer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** Notion's block-based flexibility lets me structure project docs, design system wikis, and sprint trackers exactly how I need them. The database views are genuinely useful—switching from Kanban to calendar keeps my team aligned without exporting data elsewhere. Notion AI has also become solid for drafting briefs and summarizing research notes, which saves real hours weekly. **What do you dislike about Notion?** The mobile experience is noticeably weaker than desktop. Editing complex databases on a phone is clunky, and offline access feels unreliable when I'm traveling. The learning curve for relational databases and rollups is steep for non-technical teammates—I've had to build internal onboarding docs just to get clients comfortable. It’s powerful, but that power comes with setup friction. **What problems is Notion solving and how is that benefiting you?** Notion eliminated our tool sprawl. We previously jumped between Confluence, Trello, and Google Docs; now we have one workspace that adapts to each project phase. For a bootstrapped agency, that consolidation is cost-effective and reduces context switching. It also democratizes information—anyone on the team can find client requirements, brand guidelines, or meeting notes without pinging me on Slack. ### 49. Customizable and Powerful, Yet Not Beginner-Friendly **Rating:** 5.0/5.0 stars **Reviewed by:** Shedrack E. | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I use Notion as an online office for organizing documentation and office reviews. I really appreciate that it doesn't limit me to what's already there; I can create the space I want. It's great that Notion offers a custom base where I can customize what I want for myself, helping to organize documentation well. **What do you dislike about Notion?** As a first-time user, I find Notion not very friendly. You have to go through a lot to understand it, and the workspace can seem overwhelming. It takes some experience to really get to know how to use it well. I would suggest having inbuilt templates for different use cases, like an office template with all the departments laid out, so you can just tweak things rather than starting from scratch. This would make it much easier for beginners. **What problems is Notion solving and how is that benefiting you?** I use Notion to organize documentation efficiently, creating a customizable online office space. It helps tailor documents and views, although it requires experience to navigate initially. ### 50. Notion’s Flexibility + AI Options Make It a Powerful Workspace **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Small-Business (50 or fewer emp.) **Reviewed Date:** July 25, 2026 **What do you like best about Notion?** I like Notion for how flexible it is. As a developer, I appreciate the freedom to build custom integrations and automatically send data to Notion. The AI features make it easy to answer questions about my workspaces, and they also help me create automatic summaries. I use databases a lot in Notion, and linking them together is pretty straightforward. Notion is also very easy to pick up and start using. Overall, it’s an extremely flexible app that goes beyond just “note taking.” You can use it to manage an entire business or a CRM system with ease. The Notion team is very fast in responding to questions through email. So the support is also great. **What do you dislike about Notion?** I sometimes wish there were more options for adjusting the layout. Multiple columns can look great on a wide screen, but they don’t scale as nicely on smaller screens. It would also be a plus to have a quicker way to create notes, without everything ending up as a flat list of pages. **What problems is Notion solving and how is that benefiting you?** I have a lot of data that I automatically send to Notion through a custom integration. In Notion, it’s automatically linked to other data sources, which makes it easy for me to create clear, organized views of everything. I can also ask questions using the AI, and it’s fast and very helpful. ## Notion Discussions - [What is the best way to use column sums in formulas?](https://www.g2.com/discussions/what-is-the-best-way-to-use-column-sums-in-formulas) - 1 comment, 4 upvotes - [Ability to duplicate projects for different clients](https://www.g2.com/discussions/ability-to-duplicate-projects-for-different-clients) - 1 comment, 2 upvotes - [Will Notion be available in Portuguese?](https://www.g2.com/discussions/o-notion-vai-estar-disponivel-em-portugues) - 1 comment, 2 upvotes - [Is it possible to create formulas at the end of to-do list within page in the text box which are not part of the table, for instance to count checked boxes?](https://www.g2.com/discussions/36602-is-it-possible-to-create-formulas-at-the-end-of-to-do-list-within-page-in-the-text-box-which-are-not-part-of-the-table-for-instance-to-count-checked-boxes) - 1 comment, 2 upvotes - [How likely are you to hire an implementation consultant for Notion?](https://www.g2.com/discussions/30534-how-likely-are-you-to-hire-an-implementation-consultant-for-notion) - 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Mail](https://www.g2.com/products/yahoo-mail/reviews) - [YouTube Live](https://www.g2.com/products/youtube-live/reviews) - [Zabbix](https://www.g2.com/products/zabbix/reviews) - [Zapier](https://www.g2.com/products/zapier/reviews) - [Zelt](https://www.g2.com/products/zelt/reviews) - [Zendesk for Customer Service](https://www.g2.com/products/zendesk-for-customer-service/reviews) - [Zeplin](https://www.g2.com/products/zeplin/reviews) - [Zoho Calendar](https://www.g2.com/products/zoho-calendar/reviews) - [Zoho Cliq](https://www.g2.com/products/zoho-cliq/reviews) - [Zoho CRM](https://www.g2.com/products/zoho-crm/reviews) - [Zoom Phone](https://www.g2.com/products/zoom-zoom-phone/reviews) - [Zoom Workplace](https://www.g2.com/products/zoom-workplace/reviews) - [Zotero](https://www.g2.com/products/zotero/reviews) ## Notion Features **Tasks** - Creation & Assignment - Due Dates - Task Prioritization - To-Do Lists - Dependencies - Mass Updates - Drag & Drop - Recurring Tasks **Core Conversational Capabilities - AI Chatbots** - Controlled LLM Response Generation - Context Maintenance Within Sessions - Natural Language Understanding & Intent Inference **Grammar** - Grammar Check - Tone Check - Sentence Formatting **Knowledge Pages** - Templates - In-Content Feedback - Versioning and Version History - Duplicate Detection - Content Editor **Compatibility** - Federated Search - File Types - Global Language Support **Responses** - Personalization - Route To Human - Natural Language Understanding (NLU) **Data** - Reliability - Data Security **Automation - AI Agents** - Sales Follow-Up - Customer Interaction Automation - Lead Generation - Document Processing - Feedback Collection **Customization - AI Agent Builders** - Natural Language Configuration - Tone Customization - Security Guardrails **Agentic AI - Enterprise Search Software** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Proactive Assistance - Decision Making **Agentic AI - Note-Taking Software** - Autonomous Task Execution **Projects** - Planning - Project Map - GANTT - Calendar View - Views - Project Budgeting - Issue Tracking - Templates - Critical Path - Time & Expense - Methodologies **Knowledge Base** - Q & A - Link Sharing - Searchable **Formatting** - Plagiarism Check - Style Editor - Citation Finder **Knowledge Dissemination** - Permissions - Knowledge Sharing - Notifications - Advanced Search - Browser Extension - Organization - Other Integrations - Knowledge Integrations **Search Queries** - Typo Tolerance - Faceted Search - Synonyms - Highlighting - Natural Language **Platform** - Conversation Editor - Integration - Human-In-The-Loop **Interaction** - Complex Query Handling - Natural Conversation - Understanding - Context Management - Customizability **Autonomy - AI Agents** - Independent Decision Making - Adaptive Responses - Task Execution - Problem Solving **Functionality - AI Agent Builders** - Omni-channel Support - Agent Branding - Proactive Response Capabilities - Seamless Human Escalation **AI powered search - Enterprise Search Software** - Generative RAG (Retrieval augmented generation) - Relevance Tuning - NLP & Semantic search **Resource Management** - Resource Definiton - Capacity - Scheduling **Security** - Role-Based Permission - Public vs Private **Task & Flow Management - AI Chatbots** - Scripted Dialogue & Decision Tree Support - Fallback Responses for Unknown Queries **Content ** - Idea Recommendation - Content Generation - Form Generation **Functionality** - Personalization - Search Analytics - Integrations **Learning** - User Interaction Learning - Error Learning **Generative AI** - AI Text Generation - AI Text Summarization **Data and Analytics - AI Agent Builders** - Analytics & Reporting - Contextual Awareness - Data Privacy Compliance **Agentic AI - Knowledge Base** - Adaptive Learning - Natural Language Interaction - Proactive Assistance **Agentic AI - AI Agents** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Compatibility - Enterprise Search Software** - File Types - Federated Search - Global Language Support **Project Monitoring** - Baselining / KPIs - Resource Allocation - Dashboards **Content** - Import - File Viewing - Update Notifications **Product Type** - Standalone Application - Plugin **Deployment & Embedding - AI Chatbots** - API Access for Business System Integration - Web Widget & SDK Embedding **Content Generation** - Creativity - Content Accuracy **Integration - AI Agent Builders** - Workflow Automation - API Usage - Platform Interoperability - CRM Data Integration **Functionality - Enterprise Search Software** - Personalization - Search Analytics - Integrations **Communication** - Social Features - Tagging - Upload - Comments **Admin & Configuration - AI Chatbots** - No-Code Conversation Design **System** - API Flexibility - Update Frequency and Utility - Cross-Platform Compatibility - Software Integration **Generative AI** - AI Text Generation - AI Text Summarization **Generative AI** - AI Text Generation - AI Text Summarization **Search Queries - Enterprise Search Software** - Highlighting - Faceted Search - Typo Tolerance - Synonyms **Agentic AI - Project Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Agentic AI - AI Chatbots** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making **Monitoring & Improvement - AI Chatbots** - Feedback-Driven Response Optimization **Reliability & Safety - AI Chatbots** - Guardrails & Content Controls ## Top Notion Alternatives - [ClickUp](https://www.g2.com/products/clickup/reviews) - 4.6/5.0 (12,941 reviews) - [Guru](https://www.g2.com/products/guru/reviews) - 4.7/5.0 (2,260 reviews) - 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