M-Files Features

Based on 41 M-Files reviews. Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on

Ability to access documents via a web interface without a client being installed on a device 40 reviewers of M-Files have provided feedback on this feature.

As reported in 42 M-Files reviews. Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

As reported in 42 M-Files reviews. Can easily find files via a simple and/or advanced search

As reported in 40 M-Files reviews. iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc. 147 reviewers of M-Files have provided feedback on this feature.

Based on 150 M-Files reviews. Automatically adds descriptive metadata like file size and upload date, has standard metadata fields like keywords, and allows the definition of custom fields and vocabulary.

As reported in 112 M-Files reviews. Can structure unstructured data through Optical Character Recognition or other automated filing/tagging processes for scanned documents.

Keep track of incrementally changing versions of the same file. This feature was mentioned in 132 M-Files reviews.

Multiple users can collaborate on document creation, annotation, and review. This feature was mentioned in 135 M-Files reviews.

Autogenerate documents based on templates and form submission. 127 reviewers of M-Files have provided feedback on this feature.

As reported in 111 M-Files reviews. Able to create and manage submittable user forms.

Based on 106 M-Files reviews. Able to create user portals and sites.

As reported in 116 M-Files reviews. Automatically archive, delete, or revoke access to files that have reached the end of their life cycle.

Can easily find files via a simple and/or advanced search. 148 reviewers of M-Files have provided feedback on this feature.

Ability to access documents via a web interface without a client being installed on a device. This feature was mentioned in 132 M-Files reviews.

iOS, Android and Windows phone apps provide functionality that enable users to perform the same functions as they would on a PC. This feature was mentioned in 115 M-Files reviews.

Allows users to receive updates when files have been updated, added, deleted or moved. This feature was mentioned in 40 M-Files reviews.

Based on 41 M-Files reviews. Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges.

As reported in 40 M-Files reviews. Users can work simultaneously on files.

Provides an audit log of changes and enables users to revert to a specific version This feature was mentioned in 42 M-Files reviews.

Based on 32 M-Files reviews. Provides an audit log of changes and enables users to revert to a specific version

Based on 29 M-Files reviews. Allows users to work simultaneously on files.

Based on 33 M-Files reviews. Allows users to share individual files/folders to persons outside or inside the organization in a secure manner

Allows addition of comments digitally to the document and facilitates maintenance of a comment audit trail in the system 28 reviewers of M-Files have provided feedback on this feature.

Based on 40 M-Files reviews. Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users.

Based on 39 M-Files reviews. Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely. 42 reviewers of M-Files have provided feedback on this feature.

Administer storage limits by user or group 39 reviewers of M-Files have provided feedback on this feature.

Based on 39 M-Files reviews. Choose data center your files should be stored at

Stores and transfers files in secure environment This feature was mentioned in 40 M-Files reviews.

Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took. 38 reviewers of M-Files have provided feedback on this feature.

As reported in 37 M-Files reviews. Access pre-built and custom reports to monitor user activity and storage

As reported in 35 M-Files reviews. Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint

Enables custom integration to external systems 32 reviewers of M-Files have provided feedback on this feature.

Based on 110 M-Files reviews. Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies.

As reported in 144 M-Files reviews. Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

Access pre-built and custom reports to monitor user activity and storage. 127 reviewers of M-Files have provided feedback on this feature.

Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint. This feature was mentioned in 126 M-Files reviews.

Enables custom integration to external systems. This feature was mentioned in 111 M-Files reviews.

As reported in 135 M-Files reviews. Specifying a series of conditions and actions can automate internal processes, is customizable to the complexities of organization's needs and easy to set up and execute.

As reported in 134 M-Files reviews. The workflow engine provides relevant and customizable conditions on which to execute rules.

Based on 127 M-Files reviews. Any action a user can perform in the system can be specified as an automated action.

Based on 127 M-Files reviews. System provides the necessary tools and fuctionality to maintain evidence of business activites and comply with governmental requirements or industry standards.

As reported in 115 M-Files reviews. System provides specialized functionality for bundling structured and unstructured content, automating adaptive, multi-person processes and setting deadlines for open cases. Also, cases can be completed and closed with the associated information stored and auditable.

Provide standard activities and tasks that can be customized by users This feature was mentioned in 69 M-Files reviews.

Based on 66 M-Files reviews. Users can easily create flows using drag and drop features

Based on 66 M-Files reviews. Define and manage dependencies between tasks and workflows

Include alters that can be used with workflows This feature was mentioned in 70 M-Files reviews.

Ability to update multiple workflows at the same time 68 reviewers of M-Files have provided feedback on this feature.

Maintain a history of all workflow changes 65 reviewers of M-Files have provided feedback on this feature.

As reported in 67 M-Files reviews. Integrate with ERP or project management software

Based on 34 M-Files reviews. Allows for easy document identification using a unique document number, version reference or other features.

Based on 30 M-Files reviews. Includes workflows and defines the roles of users who need to create, review and approve each type of documents.

Based on 28 M-Files reviews. Tracks versions and changes in a project, stores, and monitors those online.

Based on 30 M-Files reviews. Generates resource-based reports on planned and actual time spend on documents to highlight inconsistencies.

Allows data visualization and analysis capabilities This feature was mentioned in 30 M-Files reviews.

Generates quality-based reports on the documents to diagnose issues, take remedial action, and/or avoid future complications 30 reviewers of M-Files have provided feedback on this feature.

As reported in 31 M-Files reviews. Generates automated dashboards and reports on the document information and workflow progress

Controls information access by only allowing authorized users to search, view and retrieve engineering documents 29 reviewers of M-Files have provided feedback on this feature.

Facilitates verification of document authenticity via QR code scanning feature This feature was mentioned in 25 M-Files reviews.

Based on 30 M-Files reviews. Generates automated notifications to inform users during specified events, potential issues, or upon nearing the auto-escalation dates and times.

Based on 62 M-Files reviews. Allows users to generate text based on a text prompt.

Based on 57 M-Files reviews. Provides powerful filtering, tagging, and indexing to quickly locate relevant documents across complex IT environments.

As reported in 54 M-Files reviews. Maintains a history of changes and allows admins to revert documentation to a previous version.

Ensures that only authorized personnel can view or edit content. This feature was mentioned in 54 M-Files reviews.

Seamlessly connects with existing IT service management and monitoring platforms, streamlining ticket resolution and ensuring real-time updates. 53 reviewers of M-Files have provided feedback on this feature.

Offers ready-to-use templates and automated workflows, standardizing documentation creation and speeding up routine procedures This feature was mentioned in 52 M-Files reviews.

Provides dashboards and reports to track documentation quality, regulatory compliance, and alignment with internal policies. 56 reviewers of M-Files have provided feedback on this feature.

Based on 34 M-Files reviews. Capability to perform complex tasks without constant human input

Engages in human-like conversation for task delegation This feature was mentioned in 32 M-Files reviews.

Makes informed choices based on available data and objectives This feature was mentioned in 33 M-Files reviews.

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Engages in human-like conversation for task delegation

Capability to perform complex tasks without constant human input This feature was mentioned in 18 M-Files reviews.

As reported in 19 M-Files reviews. Ability to break down and plan multi-step processes

Based on 18 M-Files reviews. Works across multiple software systems or databases

Based on 19 M-Files reviews. Improves performance based on feedback and experience

As reported in 19 M-Files reviews. Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting 20 reviewers of M-Files have provided feedback on this feature.

Makes informed choices based on available data and objectives 20 reviewers of M-Files have provided feedback on this feature.