Best Google Workspace Productivity Tools

cloudHQ

cloudHQ offers real-time data protection and backups of all your data in the cloud. ✔ Backup all G Suite accounts in your organization ✔ Backup your personal Gmail or Google Drive accounts ✔ Backup other cloud apss used in your org ✔ Real time data protection

Average Rating: 3.9/5.0

Total Reviews: 27

ContactsFlow™ (formerly Shared Contacts for Gmail)

ContactsFlow™ (formerly Shared Contacts for Gmail™) is an AI-powered contact management solution for Google Workspace that lets teams share, manage, and sync Google Contacts across their entire organization instantly and at scale. Create a single source of contacts. Centralize your organization's contacts and labels in one place, automate contact updates, and ensure everyone from HR to IT, Sales to Marketing has access to accurate, up-to-date information. Define access permissions exactly like you would with a Google Doc: - View Only - Edit - Delete permission - Re-share - Transfer of ownership Access shared contacts from anywhere in your workspace Gmail, Google Contacts, Calendar, mobile devices, and your other integrated business tools. See relevant contact context right where you work like a built-in CRM, view senders' and recipients' details as you compose or receive an email: Email, Phone, Company, Job Title Notes added to the contact Previous interactions you've had with this contact ContactsFlow™ solves a problem Gmail and Google Workspace don't: the ability to share contacts and contact groups across a team, with automation and AI keeping everything in sync. It boosts productivity for every Google Workspace user by making real-time collaboration on contact data effortless and no third-party workaround needed. ContactsFlow™ enhances the Google tools you already use Gmail, Google Contacts, Google Drive, Calendar, and your mobile contacts app with intelligent, automated contact sharing built right in. Try it for free!

Average Rating: 4.1/5.0

Total Reviews: 18

TheLibrarian.io

What is It? The Librarian is an WhatsApp AI Personal Assistant designed to help you Master Your Inbox, Control Your Schedule, and Find Anything You Need — so you can focus on what truly matters. It seamlessly integrates with all Google Apps (Gmail, Drive, Calendar, Contacts), Slack, and Notion. And this is just the beginning — more integrations are on the way. Top Features 1. Daily Summaries: Start your day with a clear, concise overview of what’s ahead. Your meetings, tasks, and priorities—all in one place. It’s the ultimate productivity booster to help you stay organized and focused. 2. Memories & Facts: The Librarian remembers key details about you, like your home or office addresses, default Zoom link, email signature, and more. These smart memories save you time by automating repetitive tasks and making your workflow seamless. 3. Upload Files & Pictures: Share files (like PDFs) or images with The Librarian to extract information or ask questions. Whether it’s a business card, a conference agenda, or a document, The Librarian makes it easy to get the answers you need. Target This tool is best suited for busy professionals who rely on Google Workspace and need effective task management. Pricing The Librarian is 100% free to use. Premium features will be introduced later this year. Security Employs robust data encryption and stringent privacy controls to protect user interactions and data.

Average Rating: 4.6/5.0

Total Reviews: 9

BlackBerry Hub+

Keep organized with BlackBerry® Hub+ Inbox. Inbox consolidates all your email, calendar events and social notifications from apps like Facebook, WeChat, Twitter, LinkedIn and WhatsApp in one unified app. You can also sync your BlackBerry Hub+ Inbox with Wear OS by Google devices to receive notifications and respond directly from your watch.

Average Rating: 3.7/5.0

Total Reviews: 14

Formula Foundry

Formula Foundry is a powerful add-on that transforms how you build, edit, and manage formulas in both Google Sheets and Microsoft Excel. Designed for analysts, finance professionals, marketers, and anyone working with complex spreadsheets, it combines a rich code-like editor, AI-powered assistance, no-code visual builders, and smart productivity tools to make formula creation faster, more accurate, and less error-prone, across both platforms. Key Features: • Excel-to-Sheets formula translator • Rich formula editor • Visual formula builder • Reusable formula snippets • Formula variables + syncing • AI assistance / copilot Explore the powerful features that set Formula Foundry apart – designed to Save hours, reduce errors, and boost productivity.

Average Rating: 4.5/5.0

Total Reviews: 3

CloudM

CloudM is a comprehensive data management solution designed to assist IT teams in migrating, archiving, and backing up data seamlessly and securely. With a focus on automation and efficiency, CloudM provides a suite of tools that cater to the specific needs of organizations transitioning to cloud platforms like Google Workspace and Microsoft 365. By streamlining data management processes, CloudM enables teams to focus on strategic initiatives rather than manual tasks. The CloudM suite includes several key products, each tailored to address different aspects of data management. CloudM Migrate facilitates rapid and secure data migrations from over 20 source platforms, ensuring that emails, contacts, calendars, and files are transferred with minimal disruption. Its scalable performance and flexible deployment options make it suitable for organizations of all sizes, while pre-migration environment scans help identify potential issues before the migration process begins. This capability is particularly beneficial for businesses looking to transition to cloud services without the risk of data loss or downtime. In addition to migration, CloudM Automate addresses the need for efficiency in data management by automating repetitive tasks such as onboarding and offboarding employees. With over 30 customizable automated steps, organizations can set up workflows that run in the background, significantly reducing the time spent on manual processes. This feature not only enhances productivity but also ensures compliance with organizational policies, making it an essential tool for IT departments managing large teams. CloudM Backup and CloudM Archive further enhance data security and cost management. CloudM Backup protects Google Workspace data from accidental deletions and cyber threats, offering advanced restoration features that bolster data resilience. Meanwhile, CloudM Archive helps organizations manage their data retention policies and reduce licensing costs by automating license reassignment and applying tailored retention strategies. This dual approach to data protection and cost efficiency is crucial for organizations looking to maintain compliance while optimizing their cloud expenditures. Lastly, CloudM Email Signatures simplifies the process of creating and deploying email signatures across departments. By automating this task, organizations can ensure consistency in branding and communication while streamlining the onboarding process for new employees. With a commitment to security, proven reliability, and comprehensive support, CloudM stands out as a trusted partner for organizations navigating the complexities of cloud data management.

Average Rating: 4.6/5.0

Total Reviews: 37

3D Viewer

Beep

Beep is a Chrome Extension designed to enhance the digital learning experience by allowing teachers and students to leave voice notes, voice comments, and voice feedback seamlessly within Google Classroom, Google Docs, and Gmail. The primary purpose is to bring the friendliness and ease of in-person feedback to the remote learning environment.

Calendar Events Creator

Calendar Events Creator is a powerful add-on designed to automate the creation of Google Calendar events directly from Google Sheets and Google Forms. By seamlessly integrating these Google Workspace applications, it streamlines the process of event scheduling and management, making it an ideal solution for businesses and individuals seeking efficient appointment scheduling and event organization. Key Features and Functionality: - Automated Event Creation: Automatically generate Google Calendar events from new rows added to a Google Sheets spreadsheet or from submissions received through Google Forms. - Bulk Event Management: Create multiple events simultaneously using data from your spreadsheet, facilitating efficient handling of large volumes of events. - Customization Options: Tailor event details by customizing fields such as event title, description, location, and guest invitations to meet specific requirements. - Event Updates and Deletion: Easily update existing calendar events or delete them directly from the spreadsheet, ensuring your calendar remains accurate and up-to-date. - Multi-Calendar Support: Add events to different calendars, allowing for organized management of various schedules and projects. Primary Value and User Benefits: Calendar Events Creator addresses the challenge of manual event entry by automating the transfer of data from Google Sheets and Forms into Google Calendar. This automation reduces the risk of errors, saves time, and enhances productivity. Users can efficiently manage bookings, appointments, and event schedules without the need for repetitive data entry, making it particularly beneficial for businesses and organizations that rely on accurate and timely event management.

Calendar Force

Calendar Force turns the jobs already in your Google Calendar into reminders, rosters and invoices — without moving to a new booking system. Arm SMS reminders across a whole week in one pass, instead of opening each event. Phone numbers are read from the event description, and a delivery log shows what was sent and what failed, with the reason. Roster staff by colouring events: each crew member has a colour, and a week of jobs is assigned in one run, with assistants added where a job needs two people. Everyone sees their own day in the calendar they already use. The same events become invoices. Generate them in bulk for a period, or automatically when your crew uploads a photo of the finished job from their phone. Aged care, NDIS, private and company clients each follow their own rules, with the NDIS support catalogue and state price limits built in. Remittance PDFs are matched back against your invoices. Your job logs and invoices live in your own Google Drive.

Calfolio

Calfolio is a calendar accountability tool for founders, consultants, and operators who use Google Workspace and want to know whether their week matched their priorities. Most calendar tools tell you what happened. Calfolio tells you whether it matched what you planned. Set weekly hour goals per category — client work, deep work, admin, business projects. Calfolio categorises your Google Calendar events automatically using AI-assisted rules, surfaces the gap between your intentions and reality, and flags uncategorised time so nothing slips through. Key capabilities: - AI-assisted category setup on first use — no manual configuration required - Plan vs actual comparison updated in real time across all categories - Chrome extension embedded in Google Calendar's native sidebar — no context switching - Pattern grouping to bulk-assign uncategorised events in seconds - Weekly digest email showing where time drifted from your plan - Export to CSV or Google Sheets for reporting Unlike time trackers, no manual time logging required. Unlike AI schedulers, it doesn't reschedule your calendar. It does one thing exceptionally well: shows whether your week matched your business priorities.

Email&Tasks: Jira Cloud for Gmail

Entitled SEO AEO AI Optimizer

Entitled SEO AEO AI Optimizer is software for Shopify stores that improves product visibility in AI-powered searches. It rewrites product titles and meta descriptions, optimizing data directly from Shopify admin panels without requiring separate feeds or keyword lists. When shoppers use AI assistants like ChatGPT, Entitled ensures product information is AI-ready. The software works in three steps: installation without theme changes, evaluation of products against AI shopping feed rules, and assignment of an AI-Readiness Score. Products failing rules get AI-generated rewrites, which merchants can review and apply with one click. The score highlights issues like short titles or incomplete descriptions, with explanations for each. Optimized data is saved in Shopify SEO fields, persisting after uninstallation. Features include approval workflows, undo options, customizable templates, daily updates, and IndexNow submission to notify search engines.

Finden

Finden is an AI workspace that unifies, automates and helps run your business — Connect all your data, across drives, devices, tools and applications — Organize files, enrich your data, chat with your data, and automatically find what matters in your Memory Bank. Finden enables businesses of all sizes to: - Improve productivity and operations: help you work with your data seamlessly, gain insights, reduce silo workflows and automate actions - Save time: less time sorting your data and more automation - Reduce costs: reduce number of SaaS tools and cloud storage. - Be more sustainable: manage inefficient use of data (more than 30% of data is redundant) - Remain secure: privacy is key - your data never used for any AI training.

Average Rating: 5.0/5.0

Total Reviews: 2

Flowshot

Flowchart is a developer of artificial intelligence software designed to automate work.