Zapium Features

Corrective and preventative maintenance work orders can be easily created, edited, or cloned within the system. Work orders are able to be prioritized, scheduled, tracked, and reported to align with maintenance workflows.

Preventative maintenance work order scheduling can be automated and triggered based on a series of factors, including date, time, alarms, meter readings, and specified event occurances.

Monitor enterprise equipment and assets with either built-in data analysis tools or integrated third-party applications to streamline preventative maintenance efforts.

Organize maintenance, repairs, and operations (MRO) materials within a built-in database, and coordinate materials inventory and purchase requests.

Access historical records of equipment performance statistics and generate new reports using equipment data to identify underlying equipment issues.

Create approval workflows to streamline the approval of work order or material purchase requests.

Maintain re-usable task templates for preventative and unscheduled work orders. Organize these templates into task libraries that are easily accessible and can be cloned or edited as needed.

Track maintenance documentation to ensure compliance with Occupational Safety and Health Administration (OSHA) and ISO standards. Manage material safety data sheets (MSDS) and other critical safety instructions within a central repository, and track employee training certifications.

Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance within the system.

Visualize maintenance data and KPIs using built in dashboards, and create custom reports around equipment, assets, work orders, and more.

Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations.

Track material, equipment, and inventory usage across facilities. Record historical usage data, supplier information, and estimated replacement costs.

Provide information detailing how the space inventory in a building is used, what assets currently occupy that space, and how the assets are arranged in order to optimize the management of space inventory.

Coordinate employee and asset moves, adds, and changes (MAC) to reduce associated costs and minimize organizational disruption

Source vendors and contractors through a centralized directory within the system. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance.

Respond to and manage facility reservations and maintenance requests submitted through a centralized web portal.

Monitor energy and water usage in buildings, use energy usage data to generate actionable reports, and forecast the performance of "green" initiatives to reduce energy costs, greenhouse gas emissions, and other associated waste.

Visualize facility data and KPIs using built in dashboards, and create custom reports around facility usage statistics.

Maintain a central online repository for facility documentation, such as lease documents, that is easily accessible by facility management personnel.

Facilitate maintenance planning and task completion with mobile access to facility management tools.

Uses the calendar tool to determine field workers who are free for the job. This feature was mentioned in 13 Zapium reviews.

Based on 11 Zapium reviews. Notifies field service workers of their upcoming assignments.

As reported in 13 Zapium reviews. Allows users to see tasks according to permissions and roles.

As reported in 10 Zapium reviews. Allows clients to book jobs through the desktop page or within the app.

Based on 13 Zapium reviews. Tracks employee location to ensure timeliness.

Based on 12 Zapium reviews. Enables communication within the app from manager to field service employee.

As reported in 11 Zapium reviews. Monitors behavior in the field.

As reported in 11 Zapium reviews. Notifies clients, should any delays or mishaps occur.

Creates reports that reflect field performance either as a team or individually, to review productivity. This feature was mentioned in 12 Zapium reviews.

Visualizes field activity via photos, graphs, and other data that can be displayed on a dashboard. This feature was mentioned in 12 Zapium reviews.

Sends invoices through the software and allows clients to pay on the spot. This feature was mentioned in 11 Zapium reviews.

Based on 10 Zapium reviews. Integrates with CRM software to monitor all aspects of the customer relationship.

Allows users to see vendor spend, vehicle operating costs and other expenses

Provides a list of all vehicles with details such as mileage or maintenance status

Allows users to review weekly, monthly or annual service costs

Allows users to setup reminders for scheduled maintenance.

Allows users to set up email and text notifications to alert whenever maintenance is needed

Provides user with a calendar of upcomign maintenance activities such as inspections

Allows users to set maintenance priorities by vehicle or group of vehicles

Creates and manages maintenance schedules based on equipment availability

Ability to create configurable forms and checklists to capture inspection information.

Ability to define criteria and workflows to approve or reject inspection tasks.

Organize inspection tasks based on constraints such as inspector availability.

Allow users to create procedures and workflows for multiple types of inspections.

Allows users to manually approve or reject a request for maintenance on a vehicle.

All reports on vehicle maintenance are automatically kept on record.

Provide standard templates to conduct inspections and document findings

Identify and track material samples for inspection or re-inspection.

Implement action plans which can be prioritized based on severity.

Capture inspection data including photos and video, both online and offline.

Generate inspection reports using the information gathered during the inspection.

Allow users to create ad-hoc or unplanned inspection tasks.

Track the inspection process to ensure it follows procedures and complies with regulations.

Analyze inspection metrics such as cost of quality or Overall Operations Effectiveness (OOE).

Generate nonconformance records and reports for defective products or noncompliance.

Track key performance indicators such as downtime or mean time between failures

Provide insights related to estimated and actual maintenance costs

Define infrastructure assets and associated assets such as gates or footpaths

Manage different types of infrastrucrue assets such as linear assets and public spaces

Provide documentation on the technical specification of instrastructure assets and their components

Track the geographical location of each infrastructur asset and its components

Generate work orders based on service requests and personnel availability

Include predictive maintenance features such as condition based monitoring

Schedule and track paperless field inspections using GIS to reduce idle times

Manage portfolios of similar infrastructure assets such as roads and bridges

Process event-based and time-based asset change requests and approvals

Ensure compliance with laws and standards for safety and environmental protection

Create configurable scenarios for asset maintenance, valuation, and depreciation

Condenses long documents or text into a brief summary.

Converts images into a textual description, identifying key elements.

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input