Most governance tools tell you what went wrong. Valprovia Governance prevents it from happening in the first place.
Valprovia Governance is a self-hosted, preventive governance platform for Microsoft Teams and SharePoint that gives IT departments full control over their Microsoft 365 environment — without slowing down end users. Instead of reporting on problems after the fact, Valprovia enforces security policies, naming conventions, permissions, and structural guidelines automatically at the point of workspace creation.
Preventive, not reactive. Governance rules are enforced before problems arise. Templates define how workspaces are created, who approves them, what naming and URL conventions apply, and which sensitivity labels are assigned — all without manual intervention from IT.
Fewer high-privileged users. Valprovia removes SharePoint Site Collection Administrators from workspaces by design, reducing the number of high-privileged users across your tenant and minimizing the risk of unauthorized configuration changes or oversharing.
AD Group Sync for Teams. Microsoft Teams doesn't natively support Active Directory groups as members. Valprovia bridges this gap: AD groups can be added as members or guests, and changes — such as new or removed users — are automatically synchronized into the corresponding Teams groups. No more manual user-by-user management.
Access Profiles: Custom roles beyond Owner and Member. Microsoft Teams only offers two roles: Owner and Member. That's not enough for real-world scenarios where project leads, external partners, controlling staff, and steering committees all need different permission levels. Valprovia introduces Access Profiles — custom roles linked to SharePoint permission groups. When a user is assigned a role, the correct SharePoint permissions are set automatically. IT defines the rules; end users manage assignments within those boundaries. Control without bottlenecks, autonomy without chaos.
Bulk Updates with Template Versioning. Every template change is versioned. When your governance concept evolves, bulk updates roll out the changes across all existing workspaces — no scripting, no manual rework. All Teams groups stay in sync with the latest policies.
Comprehensive lifecycle management. Automated archiving and deletion based on inactivity, creation date, or metadata values. Permanent archiving removes Teams groups from the client while preserving read-only document access. Workspace change history provides a full audit trail.
External user governance. Secure guest invitation workflows, access expiration dates with owner notifications, NDA tracking, and automatic removal of expired users. Internal guests (external users with internal AD accounts) are automatically detected and treated as external — closing a common security gap.
Built for enterprises. Self-hosted on your tenant — no data leaves your environment. Built with a least-privileges approach, no global admin rights required. Migration tools for existing Teams environments. Multi-language support (English, German, Russian, with custom languages on request).
Learn more: https://www.valprovia.com/en/microsoft-teams-governance
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Overview by
Cagdas Davulcu
