# Best Project Management Software *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)* Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency. ### Core Capabilities of Project Management Software To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must: - Create project plans and work breakdown structure (WBS) based on scope - Define, manage, and allocate resources based on demand and availability - Create project budgets and compare them with actual costs and expenses - Support multiple project management methodologies such as waterfall and agile - Provide project templates that can be modified or combined to create new projects - Manage interdependencies between tasks and their impact on deadlines - Automatically generate a critical path and update it when the project changes - Allow users to mass update tasks without changing interdependencies - Include multiple project views such as calendar view or customer view - Monitor project progress, resource utilization, and user productivity ### Common Use Cases for Project Management Software Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include: - Planning and scheduling project timelines with task dependencies and critical path tracking - Managing resource allocation and workload across team members and departments - Tracking project budgets, milestones, and progress in real time to support decision-making ### How Project Management Software Differs from Other Tools Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance. ### Insights from G2 on Project Management Software Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption. ## How Many Project Management Software Products Does G2 Track? **Total Products under this Category:** 642 ### Category Stats (May 2026) - **Average Rating**: 4.37/5 (↑0.01 vs Apr 2026) - **New Reviews This Quarter**: 2,310 - **Buyer Segments**: Small-Business 48% │ Mid-Market 39% │ Enterprise 13% - **Top Trending Product**: Project Insight (+0.456) *Last updated: May 18, 2026* ## How Does G2 Rank Project Management Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 121,900+ Authentic Reviews - 642+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Top Project Management Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Jira](https://www.g2.com/products/jira/reviews) | 4.3/5.0 (7,440 reviews) | Agile issue and workflow tracking | "[Powerful Agile Tool, But Steep Learning Curve](https://www.g2.com/survey_responses/jira-review-12816275)" | | 2 | [Asana](https://www.g2.com/products/asana/reviews) | 4.4/5.0 (13,080 reviews) | Flexible task and project coordination | "[Powerful Automations, Easy Project Management](https://www.g2.com/survey_responses/asana-review-12812924)" | | 3 | [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5.0 (21,565 reviews) | Spreadsheet-style project tracking | "[Smartsheet Keeps Projects Organized and Teams Aligned](https://www.g2.com/survey_responses/smartsheet-review-12812355)" | | 4 | [monday Work Management](https://www.g2.com/products/monday-com/reviews) | 4.7/5.0 (14,937 reviews) | Visual work centralization | "[Versatile and Efficient Task Management Tool](https://www.g2.com/survey_responses/monday-work-management-review-9749024)" | | 5 | [Notion](https://www.g2.com/products/notion/reviews) | 4.6/5.0 (10,748 reviews) | Connected documentation and project workspace | "[Notion Makes Sharing and Turning Notes into Mini Websites Seamless](https://www.g2.com/survey_responses/notion-review-12823979)" | | 6 | [Airtable](https://www.g2.com/products/airtable/reviews) | 4.6/5.0 (3,184 reviews) | Custom project databases | "[Airtable Simplifies Complex Campaign Tracking with Linked Records and Shareable Views](https://www.g2.com/survey_responses/airtable-review-12728272)" | | 7 | [Wrike](https://www.g2.com/products/wrike/reviews) | 4.2/5.0 (4,448 reviews) | Customizable team workflows | "[Reliable Tool for Project Workflow Management](https://www.g2.com/survey_responses/wrike-review-12818676)" | | 8 | [Quickbase](https://www.g2.com/products/quickbase/reviews) | 4.4/5.0 (1,334 reviews) | Operational workflow centralization | "[Great Overall Functionality and Potential AI Capability](https://www.g2.com/survey_responses/quickbase-review-10615151)" | | 9 | [Celoxis](https://www.g2.com/products/celoxis/reviews) | 4.6/5.0 (452 reviews) | Resource and portfolio visibility | "[Celoxis Streamlines Multi-Project Management with Intuitive Gantt Charts](https://www.g2.com/survey_responses/celoxis-review-12510050)" | | 10 | [Basecamp](https://www.g2.com/products/basecamp/reviews) | 4.1/5.0 (5,351 reviews) | Simple project communication hub | "[Been Using It for 5+ Years and It's Still the Best for Team Project Management](https://www.g2.com/survey_responses/basecamp-review-11245412)" | ## Which Project Management Software Is Best for Your Use Case? - **Leader:** [Jira](https://www.g2.com/products/jira/reviews) - **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews) ## Which Type of Project Management Software Tools Are You Looking For? - [Project Management Software](https://www.g2.com/categories/project-management) *(current)* - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- **Sponsored** ### Hive Hive is a type of project management software solution designed to help teams streamline their workflows and enhance collaboration. This platform provides a comprehensive suite of tools that cater to various project management needs, enabling users to manage tasks, track progress, and communicate effectively within their teams. Hive's flexibility allows organizations to tailor their project management experience to fit their unique requirements, ensuring that teams can work in a way that suits them best. Targeted at businesses of all sizes, Hive is particularly beneficial for teams that require a high level of customization in their project management processes. Whether it's a marketing team coordinating campaigns, a product development team managing timelines, or a remote team collaborating on deliverables, Hive offers the versatility needed to adapt to different workflows. The platform is designed to accommodate diverse use cases, making it a valuable asset for organizations looking to improve efficiency and productivity. One of the key features of Hive is its flexible project views, which allow users to visualize their work in a manner that aligns with their preferences. Users can choose from various layouts, such as Kanban boards, Gantt charts, or list views, providing multiple ways to manage tasks and deadlines. This adaptability ensures that teams can find the most effective way to organize their projects, leading to increased clarity and focus. Additionally, Hive offers extensive customization options, enabling users to create workflows that reflect their specific processes. This includes the ability to set custom fields, automate repetitive tasks, and integrate with other tools that teams may already be using. Such features not only save time but also enhance the overall project management experience by allowing teams to work more efficiently and effectively. Another standout aspect of Hive is its commitment to user success. The platform is designed with the understanding that every team has unique needs, and Hive is willing to build additional tools or features to meet those needs. This level of support ensures that organizations can fully leverage the capabilities of the software, ultimately leading to improved project outcomes and faster execution of tasks. By adopting Hive, teams can expect to enhance their project management processes and foster a more collaborative work environment. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bdisplayable_resource_id%5D=14&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=14&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=27036&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management%3Fpage%3D15&secure%5Btoken%5D=c46150605ec1e49785e4aa56b0a8ef82aec4ebd1bfa4860f711a4fcce4832000&secure%5Burl%5D=https%3A%2F%2Fhive.com%2F&secure%5Burl_type%5D=company_website) --- ## Buyer Guide: Key Questions for Choosing Project Management Software Software ### What does Project Management Software do? Project Management Software helps teams plan work, organize tasks, assign ownership, monitor status, and keep project information in one workspace. When I reviewed G2 feedback, I found that reviewers connect it with task lists, timelines, workflows, dashboards, notes, and team communication. Users describe it as a way to centralize project details across messages, documents, and tools. ### Why do businesses use Project Management Software? From the G2 reviewer patterns I evaluated, businesses use Project Management Software to reduce scattered work, unclear priorities, missed handoffs, and limited visibility. Reviewers mention the need to coordinate teams, manage deadlines, and keep project history accessible. Common benefits include: - Clearer task ownership and status visibility. - Better collaboration across teams, clients, and departments. - Faster organization of notes, documents, goals, and plans. - Easier management of recurring work, approvals, and reminders. - Structured workflows for agile, operational, marketing, consulting, and client-service work. - Improved time, budget, and resource awareness. ### Who uses Project Management Software primarily? I found that G2 users highlight broad adoption across individual contributors, administrators, consultants, and managers. Primary users include: - **Project managers, program managers, and operations leads** who need to plan work, assign tasks, track deadlines, and keep projects moving across teams. - **Software, product, and IT teams** who need to manage tickets, sprints, issues, releases, roadmaps, and technical workflows. - **Marketing, creative, and agency teams** who need to plan campaigns, manage content calendars, review assets, and deliver client work on time. - **Executives, founders, and business owners** who need visibility into priorities, project progress, team capacity, and business-critical workstreams. - **Finance, consulting, construction, education, and nonprofit teams** that need to coordinate projects, manage approvals, track resources, and keep cross-functional work organized. ### What types of Project Management Software should I consider? The G2 feedback points to several practical product types: - **Task and workflow platforms** for assignments, deadlines, reminders, and recurring processes. - **Agile and issue management tools** for tickets, backlogs, sprints, and customizable workflows. - **Collaborative workspace tools** for notes, databases, documents, task planning, and knowledge organization. - **Portfolio and resource management platforms** for budgets, utilization, capacity, and cross-project visibility. - **Visual planning tools** with boards, timelines, calendars, Gantt charts, and dashboards. - **Client-service systems** that combine projects, time entry, expenses, billing, and reporting. ### What are the core features to look for in Project Management Software? When I assessed G2 reviewer sentiment, the strongest feature patterns were practical and workflow-focused: - Task creation, assignment, priorities, due dates, dependencies, and checklists. - Project views such as boards, lists, timelines, calendars, tables, and Gantt charts. - Dashboards, reporting, status updates, and project visibility. - Templates, automations, reminders, and customizable workflows. - Collaboration tools for comments, mentions, approvals, files, and shared notes. - Integrations with communication, development, calendar, document, and business tools. - Time tracking, budget tracking, resource planning, and client management. - Ease of use, mobile access, admin control, support quality, and reliable performance. ### What trends are shaping Project Management Software right now? I've seen project management platforms on G2 introduce features that make team coordination more efficient: - **Flexible workspaces** that bring tasks, documentation, and collaboration into one place. - **Customizable views, fields, automations, and workflows** that adapt to different team processes. - **AI assistance and templates** that reduce manual setup, routine updates, and repetitive work. - **Performance and usability improvements** that address complexity, notification overload, and dashboard limitations. These trends indicate that project management software is evolving into a more connected workspace for planning, collaboration, and execution. ### How should I choose Project Management Software? For me, the strongest project management tools are the ones that match how the team actually plans, tracks, and delivers work. When the right mix of workflows, collaboration, visibility, reporting, and ease of use aligns, project management software becomes a dependable system for keeping work organized and moving forward. --- ## What Are the Top-Rated Project Management Software Products in 2026? ### 1. [Jira](https://www.g2.com/products/jira/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 7,440 **Why buyers love it?:** Jira registered as the most structured project management option in the feedback I evaluated. When I reviewed G2 sentiment, users highlight customizable issue types, workflow configuration, progress visibility, and team coordination. Reviewers often connect it with software development, backlog tracking, sprint planning, and cross-team work visibility. I found that its value is strongest when teams need detailed control over issues, statuses, and project processes. Users also mention a complex interface, time-consuming setup, and the need for careful workflow design. ### What Do G2 Reviewers Say About Jira? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate Jira's **ease of use** , enjoying its simple interface and customizable project tracking solutions. - Users value the **real-time tracking and customizable options** of Jira, enhancing team collaboration and project transparency. - Users value the **customizable task tracking** in Jira, enhancing project management and team collaboration significantly. - Users value Jira's **customizable interface and powerful integrations** , enhancing task management and team alignment effectively. - Users value the **customizable task management** in Jira, enhancing team collaboration and project tracking effectively. **Cons:** - Users find the **learning curve steep** in Jira, causing confusion and overwhelming feelings especially for new users. - Users find the **complexity of options** in Jira overwhelming, leading to confusion and a challenging user experience. - Users find the **steep learning curve** of Jira challenging, particularly for newcomers navigating its complex interface. - Users find Jira to be **overwhelming** , especially due to its complexity and steep learning curve for new users. - Users experience **slow performance** with Jira, often facing lag and issues when managing ticket states and multiple projects. #### Key Features - Project Map - Baselining / KPIs - Wiki Documentation - Work Capacity - Progress Monitoring #### What Are Recent G2 Reviews of Jira? **"[Jira Brings Structure and Visibility to Complex Workflows](https://www.g2.com/survey_responses/jira-review-12815236)"** **Rating:** 5.0/5.0 stars *— Atharva S.* [Read full review](https://www.g2.com/survey_responses/jira-review-12815236) --- **"[Powerful Agile Tool, But Steep Learning Curve](https://www.g2.com/survey_responses/jira-review-12816275)"** **Rating:** 4.5/5.0 stars *— Anwesh Patro 2.* [Read full review](https://www.g2.com/survey_responses/jira-review-12816275) --- #### What Are G2 Users Discussing About Jira? - [How is Jira transforming project management practices in agile software development teams?](https://www.g2.com/discussions/jira-how-is-jira-transforming-project-management-practices-in-agile-software-development-teams) - 9 comments, 7 upvotes - [How is Jira transforming project management practices in agile software development teams?](https://www.g2.com/discussions/how-is-jira-transforming-project-management-practices-in-agile-software-development-teams) - 6 comments, 4 upvotes - [What is Jira used for?](https://www.g2.com/discussions/what-is-jira-used-for) - 5 comments, 5 upvotes ### 2. [Asana](https://www.g2.com/products/asana/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 13,080 **Why buyers love it?:** Asana came across as adaptable for teams with varied work styles. From the reviewer patterns I evaluated, G2 users highlight task organization, project views, collaboration, and a customizable interface. Reviewers often value it for keeping projects, owners, deadlines, and updates visible across teams. I found that it fits teams that need flexible work tracking without a highly technical setup. Users also mention clutter across multiple projects, limited automation or reporting in lower plans, and the need for workspace maintenance. ### What Do G2 Reviewers Say About Asana? *AI-generated summary from verified user reviews* **Pros:** - Users praise Asana for its **clean and intuitive interface** , making project management effortless and enhancing team collaboration. - Users value the **easy integration with Google Calendar** in Asana, significantly improving project management efficiency. - Users highlight Asana's **efficient project management** capabilities, facilitating task organization and enhancing team collaboration. - Users value the **effective team collaboration** in Asana, enhancing communication and organization across projects seamlessly. - Users find that **task tracking** in Asana streamlines project management, enhancing organization and collaboration across diverse teams. **Cons:** - Users find the **steep learning curve** of Asana challenging, especially when navigating project rules and the search functionality. - Users find the **missing features** in Asana limit functionality and complicate task management and integration. - Users feel that **limited features** in Asana hinder their experience, especially concerning archiving and storage restrictions. - Users find the **rules setup confusing** and the interface not user-friendly, complicating their experience with Asana. - Users face **limited task management features** in Asana's free plan, hindering control and complexity in larger projects. #### Key Features - Dependencies - Project Map - Resource Allocation - Progress Monitoring - Dependencies #### What Are Recent G2 Reviews of Asana? **"[Powerful Automations, Easy Project Management](https://www.g2.com/survey_responses/asana-review-12812924)"** **Rating:** 4.0/5.0 stars *— Mariano B.* [Read full review](https://www.g2.com/survey_responses/asana-review-12812924) --- **"[Asana Keeps My Work Organized and Stress-Free](https://www.g2.com/survey_responses/asana-review-12829609)"** **Rating:** 4.5/5.0 stars *— Grace C.* [Read full review](https://www.g2.com/survey_responses/asana-review-12829609) --- #### What Are G2 Users Discussing About Asana? - [How does Asana help organizations track OKRs and strategic goals?](https://www.g2.com/discussions/how-does-asana-help-organizations-track-okrs-and-strategic-goals) - 1 comment, 2 upvotes - [What apps and tools does Asana integrate with?](https://www.g2.com/discussions/what-apps-and-tools-does-asana-integrate-with) - 1 comment, 2 upvotes - [How does Asana use AI to help teams manage work?](https://www.g2.com/discussions/how-does-asana-use-ai-to-help-teams-manage-work) - 1 comment, 2 upvotes ### 3. [Smartsheet](https://www.g2.com/products/smartsheet/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 21,565 **Why buyers love it?:** Smartsheet showed a strong pattern around familiar spreadsheet-based work management. When I reviewed G2 feedback, users highlight its grid interface, automation, Gantt charts, dashboards, and real-time collaboration. Reviewers often connect it with project tracking, construction workflows, portfolio visibility, and process management. I found that it suits teams that want spreadsheet familiarity with stronger project controls. Users also mention a learning curve for advanced features, performance issues with large sheets, reporting limits, and cost concerns for added users or higher-tier functions. ### What Do G2 Reviewers Say About Smartsheet? *AI-generated summary from verified user reviews* **Pros:** - Users love the **ease of use** of Smartsheet, finding it flexible and intuitive for diverse applications. - Users value the **customization and organization** capabilities of Smartsheet, enhancing project tracking and resource management. - Users value the **effective team collaboration** features of Smartsheet, fostering seamless integration and diverse project views. - Users value the **easy automation features** in Smartsheet, making project management and reminders seamless and efficient. - Users value the **efficient project tracking** capabilities of Smartsheet, enabling quick adjustments and insightful data analysis. **Cons:** - Users struggle with a **long learning curve** for formulas in Smartsheet, making it challenging to find necessary information. - Users find **missing features** in Smartsheet frustrating, especially compared to more intuitive alternatives like Google Sheets. - Users find Smartsheet's **non-intuitive formulas** and overwhelming interface challenging, hindering efficient usage and learning. - Users highlight the **limited features** of Smartsheet, which hinder usability and functionality compared to Excel. - Users find the **limited customization** options in Smartsheet frustrating, impacting their overall workflow and collaboration. #### Key Features - To-Do Lists - Issue Tracking - Definition - Baselining / KPIs - Planning #### What Are Recent G2 Reviews of Smartsheet? **"[Smartsheet Keeps Projects Organized and Teams Aligned](https://www.g2.com/survey_responses/smartsheet-review-12812355)"** **Rating:** 4.5/5.0 stars *— Eduardo D.* [Read full review](https://www.g2.com/survey_responses/smartsheet-review-12812355) --- **"[Smartsheet Makes Project Management Simple and Collaborative](https://www.g2.com/survey_responses/smartsheet-review-12804003)"** **Rating:** 4.5/5.0 stars *— Muhammad O.* [Read full review](https://www.g2.com/survey_responses/smartsheet-review-12804003) --- #### What Are G2 Users Discussing About Smartsheet? - [In what ways has Smartsheet transformed project management and team collaboration in your organization?](https://www.g2.com/discussions/in-what-ways-has-smartsheet-transformed-project-management-and-team-collaboration-in-your-organization) - 3 comments, 4 upvotes - [What is Smartsheet used for?](https://www.g2.com/discussions/what-is-smartsheet-used-for) - 4 comments - [Can I use smartsheet for free?](https://www.g2.com/discussions/can-i-use-smartsheet-for-free) - 10 comments, 1 upvote ### 4. [monday Work Management](https://www.g2.com/products/monday-com/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 14,937 **Why buyers love it?:** monday Work Management stood out for visual organization and team-wide visibility. From the G2 sentiment I evaluated, reviewers highlight the user-friendly interface, automation, centralized information, and collaboration features. Users often connect it with task tracking, project status, process coordination, and shared team boards. I found that it fits teams that want an approachable system for organizing many types of work. Reviewers also mention pricing concerns, occasional glitches, feature limitations, and setup or navigation complexity at the start. ### What Do G2 Reviewers Say About monday Work Management? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **user-friendly interface** of monday.com, making team organization and onboarding seamless and efficient. - Users value the **effective team collaboration** features of monday.com, streamlining task sharing and project management effortlessly. - Users appreciate the **efficiency in managing multiple projects** with monday.com, enhancing team organization and collaboration. - Users value the **organization capabilities** of monday.com, enhancing team coordination and project management efficiency. - Users find that **monday Work Management keeps projects on track** , effectively preventing any tasks from falling through the cracks. **Cons:** - Users feel the **missing features** hinder functionality, such as limited integration options and task management capabilities. - Users find the **learning curve steep** due to complexities in connecting tasks and understanding automation features. - Users find **limited features** in monday Work Management hinder efficient task management and data organization. - Users find monday Work Management **not intuitive** , as it can be confusing and requires troubleshooting for casual users. - Users face **limited customization** options, hindering the ability to create complex workflows and diverse task setups. #### Key Features - Procedures - Mass Updates - Issue Tracking - Scheduling - Baselining / KPIs #### What Are Recent G2 Reviews of monday Work Management? **"[Versatile and Efficient Task Management Tool](https://www.g2.com/survey_responses/monday-work-management-review-9749024)"** **Rating:** 5.0/5.0 stars *— Eduardo U.* [Read full review](https://www.g2.com/survey_responses/monday-work-management-review-9749024) --- **"[Streamlining workflows with Monday.com](https://www.g2.com/survey_responses/monday-work-management-review-10783599)"** **Rating:** 5.0/5.0 stars *— Jena R.* [Read full review](https://www.g2.com/survey_responses/monday-work-management-review-10783599) --- #### What Are G2 Users Discussing About monday Work Management? - [What sets monday.com apart from other project management tools in terms of user experience and customization?](https://www.g2.com/discussions/what-sets-monday-com-apart-from-other-project-management-tools-in-terms-of-user-experience-and-customization) - 3 upvotes - [What is monday marketer used for?](https://www.g2.com/discussions/what-is-monday-marketer-used-for) - [Is Monday com any good?](https://www.g2.com/discussions/is-monday-com-any-good) - 10 upvotes ### 5. [Notion](https://www.g2.com/products/notion/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 10,748 **Why buyers love it?:** Notion appeared most distinct where project work and knowledge management meet. When I reviewed G2 sentiment, users highlight easy setup, a user-friendly interface, flexible pages, workspace organization, and AI assistant support. Reviewers often connect it with notes, tasks, project pages, documentation, and team knowledge sharing. I found that it fits teams that want a customizable workspace for both planning and information access. Users also mention a steep learning curve, navigation challenges, and a need for clearer built-in help. ### What Do G2 Reviewers Say About Notion? *AI-generated summary from verified user reviews* **Pros:** - Users love the **intuitive ease of use** of Notion, enhancing productivity and simplifying task management effortlessly. - Users love Notion's **all-in-one functionality** , seamlessly integrating project management and note-taking, enhancing productivity and customization. - Users value the **supportive AI features** of Notion, enhancing productivity with seamless assistance and writing tools. - Users find Notion **extremely useful** for organization and collaboration, enhancing productivity and accessibility in their work. - Users love how Notion enhances **organization** , effortlessly managing projects, notes, and tasks with a clean interface. **Cons:** - Users find the **learning curve steep** due to complex formatting, limited exports, and confusing chart functionalities. - Users feel that the **limited features** of Notion hinder their ability to fully utilize the platform's potential. - Users find Notion to have a **steep learning curve** , struggling with its complexity and lack of intuitive guidance. - Users find the **missing features** in Notion make it overwhelming, wishing for more built-in options and better organization. - Users face significant **usage limitations** in Notion due to its clunky databases and lack of standardization. #### Key Features - Task Prioritization - Planning - Resource Definiton - Grammar Check - Content Generation #### What Are Recent G2 Reviews of Notion? **"[Notion Makes Sharing and Turning Notes into Mini Websites Seamless](https://www.g2.com/survey_responses/notion-review-12823979)"** **Rating:** 5.0/5.0 stars *— Vashishth P.* [Read full review](https://www.g2.com/survey_responses/notion-review-12823979) --- **"[User-Friendly, Interconnected Markdown Knowledge Base Tool](https://www.g2.com/survey_responses/notion-review-12797247)"** **Rating:** 4.0/5.0 stars *— Mike I.* [Read full review](https://www.g2.com/survey_responses/notion-review-12797247) --- ### 6. [Airtable](https://www.g2.com/products/airtable/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 3,184 **Why buyers love it?:** Airtable showed a strong pattern around flexible data-driven workflows. From the G2 reviewer feedback I evaluated, users highlight customization, integrations, productivity gains, and team collaboration. Reviewers often connect it with project tracking, operational databases, content calendars, and structured information management. I found that it fits teams that need custom apps or databases without relying on traditional development. Users also mention interface complexity, a steep learning curve, high cost, and challenges with large data files or advanced analytics. ### What Do G2 Reviewers Say About Airtable? *AI-generated summary from verified user reviews* **Pros:** - Users love the **ease of use** of Airtable, finding it flexible and adaptable for various project management needs. - Users love the **automation capabilities** of Airtable, enhancing data management and email outreach effortlessly. - Users value the **versatility** of Airtable, seamlessly integrating tasks and enhancing team collaboration across various tools. - Users praise Airtable's **flexibility** , finding it easy to use and adaptable for various needs and applications. - Users praise Airtable for its **intuitive and user-friendly layout** , enhancing collaboration and ease of use across teams. **Cons:** - Users find the **learning curve steep** , struggling with complex formulas and a confusing interface, especially for beginners. - Users desire **missing features** in Airtable, such as built-in integrations and improved AI functionality for a better experience. - Users find **limited features** in Airtable, particularly in integrations, design customization, and helpful AI functionality. - Users find **learning difficulty** with Airtable due to its complex formulas and complicated user interface for beginners. - Users criticize Airtable for its **high costs** , preferring affordable options for limited access and better foundational features. #### What Are Recent G2 Reviews of Airtable? **"[Airtable Became the Backbone of Our Marketing Operations](https://www.g2.com/survey_responses/airtable-review-12723573)"** **Rating:** 5.0/5.0 stars *— Wilfor G.* [Read full review](https://www.g2.com/survey_responses/airtable-review-12723573) --- **"[Airtable Simplifies Complex Campaign Tracking with Linked Records and Shareable Views](https://www.g2.com/survey_responses/airtable-review-12728272)"** **Rating:** 4.0/5.0 stars *— Sabina K.* [Read full review](https://www.g2.com/survey_responses/airtable-review-12728272) --- #### What Are G2 Users Discussing About Airtable? - [How are companies using Airtable to streamline project management and collaborative database creation?](https://www.g2.com/discussions/how-are-companies-using-airtable-to-streamline-project-management-and-collaborative-database-creation) - 1 comment - [What is Airtable used for?](https://www.g2.com/discussions/airtable-what-is-airtable-used-for) - 7 comments, 2 upvotes - [How much does Airtable enterprise cost?](https://www.g2.com/discussions/how-much-does-airtable-enterprise-cost) - 4 comments, 1 upvote ### 7. [Wrike](https://www.g2.com/products/wrike/reviews) **Average Rating:** 4.2/5.0 **Total Reviews:** 4,448 **Why buyers love it?:** Wrike presented as a flexible work management system for structured task execution. When I reviewed G2 patterns, users highlight a clean interface, task management flexibility, workflow customization, and AI-supported features. Reviewers often connect it with project planning, marketing workflows, collaboration, and visibility across teams. I found that it fits organizations that need configurable work processes and shared task ownership. Users also mention a complex experience for new users, challenging setup, and fewer advanced capabilities in the mobile version. ### What Do G2 Reviewers Say About Wrike? *AI-generated summary from verified user reviews* **Pros:** - Users value the **effective project tracking** capabilities of Wrike, enhancing organization and productivity across teams. - Users highlight the **seamless team collaboration** in Wrike, enhancing productivity and simplifying project management. - Users appreciate the **effective task management** of Wrike, enhancing team collaboration and streamlining productivity. - Users value the **organization capabilities** of Wrike, enhancing team collaboration and task management effectively. - Users find Wrike's **ease of use** invaluable, enabling efficient task management and collaboration across teams seamlessly. **Cons:** - Users find the **learning curve steep** , making Wrike complex and intimidating to navigate initially. - Users find Wrike **not intuitive** , struggling to train others due to its complex interface and ongoing issues. - Users highlight the **lack of built-in templates** for workflows and a cumbersome, cluttered interface in Wrike. - Users find Wrike has **limited features** such as insufficient templates and customization, hindering efficiency and user experience. - Users find Wrike's interface **overly complex** initially, making it challenging to navigate and understand effectively. #### Key Features - Permissions - Task Prioritization - Calendar View - Scheduling - Baselining / KPIs #### What Are Recent G2 Reviews of Wrike? **"[Reliable Tool for Project Workflow Management](https://www.g2.com/survey_responses/wrike-review-12818676)"** **Rating:** 4.5/5.0 stars *— Daud B.* [Read full review](https://www.g2.com/survey_responses/wrike-review-12818676) --- **"[Managing design work smoothly while keeping projects on track](https://www.g2.com/survey_responses/wrike-review-12736078)"** **Rating:** 5.0/5.0 stars *— Ivy M.* [Read full review](https://www.g2.com/survey_responses/wrike-review-12736078) --- #### What Are G2 Users Discussing About Wrike? - [How is Wrike facilitating project management and team collaboration in fast-paced business environments?](https://www.g2.com/discussions/how-is-wrike-facilitating-project-management-and-team-collaboration-in-fast-paced-business-environments) - 1 comment - [How is Wrike being used to enhance operational efficiency and user experience in its specific field?](https://www.g2.com/discussions/how-is-wrike-being-used-to-enhance-operational-efficiency-and-user-experience-in-its-specific-field) - [What is Wrike used for?](https://www.g2.com/discussions/wrike-what-is-wrike-used-for) - 3 comments ### 8. [Quickbase](https://www.g2.com/products/quickbase/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 1,334 **Why buyers love it?:** Quickbase stood out in feedback tied to process and data management. From the G2 reviewer sentiment I evaluated, users highlight simplicity, automation, centralized information, reporting, and operational visibility. Reviewers often connect it with project coordination, construction workflows, and business processes that need structured data access. I found that it fits teams that need a configurable platform for managing internal workflows. Users also mention slow performance with large datasets, an outdated interface, and limits around complex workflows or advanced integrations. ### What Do G2 Reviewers Say About Quickbase? *AI-generated summary from verified user reviews* **Pros:** - Users love the **ease of use** of Quickbase, appreciating its user-friendly interface and low-code functionality. - Users love the **customization options** in Quickbase, enabling tailored solutions for diverse business needs and workflows. - Users value the **customizability** of Quickbase, enabling tailored applications that adapt to specific business needs effortlessly. - Users value the **flexibility** of Quickbase, allowing extensive customization to meet diverse business needs effectively. - Users love the **customization options** of Quickbase, allowing tailored databases that fit their unique business needs. **Cons:** - Users find the **learning curve steep** due to forced changes and a lack of tailored training options. - Users note significant **missing features** , such as document uploads and improved mobile functionalities, impacting overall usability. - Users find Quickbase **not intuitive** , with frustrating entry field issues and a subpar mobile UI experience. - Users note the **limited features** of Quickbase, highlighting challenges in integrations and mobile app functionality. - Users note the **limited customization** in Quickbase can lead to a rigid experience, hindering versatility for advanced users. #### Key Features - Task Prioritization - Customized Branding - Data Synchronization - Application Deployment - Workflow Management #### What Are Recent G2 Reviews of Quickbase? **"[Great Overall Functionality and Potential AI Capability](https://www.g2.com/survey_responses/quickbase-review-10615151)"** **Rating:** 4.5/5.0 stars *— edsel n.* [Read full review](https://www.g2.com/survey_responses/quickbase-review-10615151) --- **"[Incredibly Customizable—Quickbase Centralized Our Projects in One Place](https://www.g2.com/survey_responses/quickbase-review-12665837)"** **Rating:** 5.0/5.0 stars *— Cassie K.* [Read full review](https://www.g2.com/survey_responses/quickbase-review-12665837) --- #### What Are G2 Users Discussing About Quickbase? - [How much is quick base?](https://www.g2.com/discussions/how-much-is-quick-base) - 3 comments, 1 upvote - [Is quick base free?](https://www.g2.com/discussions/is-quick-base-free) - 3 comments - [What is the use of Intuit quick base?](https://www.g2.com/discussions/what-is-the-use-of-intuit-quick-base) ### 9. [Celoxis](https://www.g2.com/products/celoxis/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 452 **Why buyers love it?:** Celoxis showed a project governance pattern across the reviewer feedback. When I reviewed G2 sentiment, users highlight real-time project status, resource allocation, risk tracking, and decision support. Reviewers often connect it with portfolio management, project efficiency, and visibility across active work. I found that it fits teams that need project, resource, and risk data in a single management view. Users also mention complex onboarding for non-project management users, navigation difficulty on complex projects, and slower portfolio dashboards with many active projects. ### What Do G2 Reviewers Say About Celoxis? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate how Celoxis offers **integrated project management** , streamlining planning, tracking, and resource allocation in one platform. - Users find **project tracking effortless** with Celoxis, benefiting from intuitive tools that enhance organization and clarity. - Users value the **ease of use** of Celoxis, as it consolidates all project management needs in one place. - Users appreciate the **time tracking capabilities** of Celoxis, ensuring consistent tracking and avoiding last-minute surprises. - Users appreciate the **detailed dashboards and reporting capabilities** of Celoxis, providing real-time insights into project health. **Cons:** - Users find the **learning curve steep** , making it challenging for newcomers to navigate and utilize Celoxis effectively. - Users note a **steep learning curve** initially, making it challenging for beginners to navigate Celoxis effectively. - Users find the interface **not intuitive** , leading to a steep learning curve and a cluttered navigation experience. - Users find Celoxis to have a **beginner difficulty** that complicates the learning process for new users. - Users find the **complex UI** of Celoxis overwhelming, posing a steep learning curve for new users. #### Key Features - Creation & Assignment - Calendar View - Capacity - Baselining / KPIs - Planning #### What Are Recent G2 Reviews of Celoxis? **"[Celoxis Streamlines Multi-Project Management with Intuitive Gantt Charts](https://www.g2.com/survey_responses/celoxis-review-12510050)"** **Rating:** 5.0/5.0 stars *— Furquan A.* [Read full review](https://www.g2.com/survey_responses/celoxis-review-12510050) --- **"[A Complete Platform for Smarter Project Execution . A Reliable Solution for Multi-Project Teams](https://www.g2.com/survey_responses/celoxis-review-12816433)"** **Rating:** 4.0/5.0 stars *— Shivam B.* [Read full review](https://www.g2.com/survey_responses/celoxis-review-12816433) --- #### What Are G2 Users Discussing About Celoxis? - [How has Celoxis transformed your project management approach, and what do you like most about it?](https://www.g2.com/discussions/how-has-celoxis-transformed-your-project-management-approach-and-what-do-you-like-most-about-it) - 2 comments, 3 upvotes - [What is Celoxis used for?](https://www.g2.com/discussions/what-is-celoxis-used-for) - 1 comment, 2 upvotes - [What is clarizen software?](https://www.g2.com/discussions/celoxis-what-is-clarizen-software) ### 10. [Basecamp](https://www.g2.com/products/basecamp/reviews) **Average Rating:** 4.1/5.0 **Total Reviews:** 5,351 **Why buyers love it?:** Basecamp surfaced as a straightforward collaboration space in the review data. When I assessed G2 feedback, users highlight simplicity, a clean interface, task discussions, file organization, and reduced context switching. Reviewers often connect it with transparency, accountability, and keeping project communication in one place. I found that it fits teams that prioritize simple coordination over highly detailed project controls. Users also mention limitations for complex operations, advanced tracking, resource management, offline access, and larger process-heavy teams. ### What Do G2 Reviewers Say About Basecamp? *AI-generated summary from verified user reviews* **Pros:** - Users love Basecamp for its **ease of use** , simplifying project management and fostering clear team communication effortlessly. - Users value the **effective team collaboration** in Basecamp, enhancing communication and simplifying project management seamlessly. - Users value Basecamp for its **simplified project management** , enhancing team communication and task organization effectively. - Users highlight the **effective task management** of Basecamp, ensuring organized projects and clear team communication. - Users value the **organization features** of Basecamp, enabling clear communication and effective project management under one roof. **Cons:** - Users find Basecamp's **missing advanced features** like task management and real-time collaboration limit its effectiveness for complex projects. - Users find Basecamp's **limited features** hinder productivity measurement and advanced project management capabilities. - Users find Basecamp's **limited functionality** inadequate for complex project management, lacking essential advanced features and real-time collaboration. - Users find the **task management features limited** , particularly in flexibility and email integration, impacting efficiency. - Users find Basecamp's **lack of advanced features** limiting, wishing for more customization and detailed reporting options. #### Key Features - Creation & Assignment - GANTT - Resource Definiton - Baselining / KPIs - Discussions #### What Are Recent G2 Reviews of Basecamp? **"[Facilitates Team Collaboration, Needs Better Google Integration](https://www.g2.com/survey_responses/basecamp-review-12795975)"** **Rating:** 4.5/5.0 stars *— V J Madhu D.* [Read full review](https://www.g2.com/survey_responses/basecamp-review-12795975) --- **"[Been Using It for 5+ Years and It's Still the Best for Team Project Management](https://www.g2.com/survey_responses/basecamp-review-11245412)"** **Rating:** 4.0/5.0 stars *— Lalit A.* [Read full review](https://www.g2.com/survey_responses/basecamp-review-11245412) --- #### What Are G2 Users Discussing About Basecamp? - [What makes Basecamp a preferred tool for project management in remote work settings?](https://www.g2.com/discussions/basecamp-what-makes-basecamp-a-preferred-tool-for-project-management-in-remote-work-settings) - 2 comments - [What makes Basecamp a preferred tool for project management in remote work settings?](https://www.g2.com/discussions/what-makes-basecamp-a-preferred-tool-for-project-management-in-remote-work-settings) - 2 comments - [What is Basecamp used for?](https://www.g2.com/discussions/basecamp-what-is-basecamp-used-for) - 4 comments ### 11. [Backlog](https://www.g2.com/products/backlog/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 384 **Why buyers love it?:** Backlog came through as a project tool with software team utility. From the G2 feedback I evaluated, reviewers highlight visual progress tracking, task organization, notifications, and integrations with tools such as Slack and Teams. Users often connect it with project management, bug tracking, version control, and development coordination. I found that it fits teams that need task tracking tied closely to technical workflows. Reviewers also mention a cluttered interface, lower intuitiveness, and requests for more customization and advanced features. ### What Do G2 Reviewers Say About Backlog? *AI-generated summary from verified user reviews* **Pros:** - Users find **task management** in Backlog invaluable for efficient workflows, saving time and enhancing team collaboration. - Users find **Backlog easy to use** , mastering bug tracking and task management quickly and effectively. - Users value the **effective task and bug management** features of Backlog, enhancing productivity and team collaboration. - Users find **task tracking efficient** with Backlog, simplifying management, bug reporting, and team collaboration. - Users appreciate the **user-friendly interface** and effective project management tools that enhance collaboration and tracking. **Cons:** - Users frequently experience **slow performance** with Backlog, facing glitches that hinder workflow and efficiency. - Users experience **slow loading** issues with Backlog, which can lead to frustrations during use and delays in workflow. - Users often face **slow speed** with Backlog, particularly on the mobile app and at times on the website. - Users note the **limited features** in Backlog, wishing for more customization and better integration with other tools. - Users find the **notification issues** overwhelming, with excessive emails cluttering their inboxes and causing irritation. #### Key Features - Task Prioritization - GANTT - Resource Definiton - Resource Allocation - Data Retention #### What Are Recent G2 Reviews of Backlog? **"[Simple task management that keeps our team on track](https://www.g2.com/survey_responses/backlog-review-12572285)"** **Rating:** 4.0/5.0 stars *— Luong B.* [Read full review](https://www.g2.com/survey_responses/backlog-review-12572285) --- **"[Efficient Ticketing and Collaboration, Needs Better Role Management](https://www.g2.com/survey_responses/backlog-review-9005233)"** **Rating:** 4.0/5.0 stars *— Sherin J.* [Read full review](https://www.g2.com/survey_responses/backlog-review-9005233) --- #### What Are G2 Users Discussing About Backlog? - [What is Backlog used for?](https://www.g2.com/discussions/what-is-backlog-used-for) - 1 comment - [WHAT IS backlog project management?](https://www.g2.com/discussions/what-is-backlog-project-management) - 1 comment - [What is in a backlog?](https://www.g2.com/discussions/what-is-in-a-backlog) - 1 comment ### 12. [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 502 **Why buyers love it?:** Zoho Projects showed value where teams already rely on the Zoho ecosystem. From the reviewer patterns I evaluated, users highlight ease of use, to-do lists, complex project management, and integrations with other Zoho apps. Reviewers often connect it with planning, task assignment, project execution, and centralized work tracking. I found that it fits teams that want project management connected to related Zoho workflows. Users also mention interface customization needs, support challenges, and a learning curve during navigation. ### What Do G2 Reviewers Say About Zoho Projects? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **ease of use** in Zoho Projects, finding its interface simple and effective for project management. - Users value the **customizable project templates** in Zoho Projects, streamlining team assignments and improving efficiency. - Users benefit from **efficient task management** in Zoho Projects, enhancing organization, collaboration, and productivity across teams. - Users value the **project tracking capabilities** of Zoho Projects, facilitating organization and transparency in team management. - Users value the **time tracking features** of Zoho Projects for enhancing productivity and project accountability. **Cons:** - Users highlight the **limited features** of Zoho Projects, making it challenging to perform advanced tasks effectively. - Users find **missing features** in Zoho Projects, complicating basic operations and affecting overall user experience. - Users experience a **steep learning curve** with Zoho Projects, particularly in mastering its advanced features and interface. - Users find Zoho Projects to be **not intuitive** , making it challenging to navigate due to its complex interface. - Users report **slow performance** especially with larger projects, experiencing lags and loading time issues frequently. #### Key Features - Tracking Time to Project/Task - Policy Compliance Management - Reporting - Task Prioritization - Project Map #### What Are Recent G2 Reviews of Zoho Projects? **"[Keeps My Clinic and Health Education Work Organized and On Track](https://www.g2.com/survey_responses/zoho-projects-review-12784376)"** **Rating:** 5.0/5.0 stars *— Ishan S.* [Read full review](https://www.g2.com/survey_responses/zoho-projects-review-12784376) --- **"[Friendly UI, Strong Integrations, and Reliable Support for Managing Daily Tasks](https://www.g2.com/survey_responses/zoho-projects-review-12728465)"** **Rating:** 4.5/5.0 stars *— Shadrack K.* [Read full review](https://www.g2.com/survey_responses/zoho-projects-review-12728465) --- #### What Are G2 Users Discussing About Zoho Projects? - [What is Zoho Projects used for?](https://www.g2.com/discussions/what-is-zoho-projects-used-for) - 2 comments - [How much does Zoho Projects Cost?](https://www.g2.com/discussions/how-much-does-zoho-projects-cost) - [What is Project feature?](https://www.g2.com/discussions/what-is-project-feature) ### 13. [Teamwork.com](https://www.g2.com/products/teamwork-com/reviews) **Average Rating:** 4.4/5.0 **Total Reviews:** 1,175 **Product Description:** Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably. Deliver work on time and on budget, eliminate client chaos, and understand profitability, all in one platform. Headquartered in Cork, Ireland and founded by a team who have run an agency before, Teamwork.com has more than 20,000 customers around the world with a global team of over 350 employees. Learn more at teamwork.com. ### What Do G2 Reviewers Say About Teamwork.com? *AI-generated summary from verified user reviews* **Pros:** - Users value the **powerful project management tools** of Teamwork.com, enabling efficient task organization and collaboration. - Users love the **effortless task management** capabilities of Teamwork.com, enhancing collaboration and productivity across teams. - Users appreciate the **team collaboration features** of Teamwork.com, enhancing productivity and project tracking for their agencies. - Users find Teamwork.com to be **easy to use** , making task assignment and tracking seamless for team management. - Users value the **robust task tracking** features of Teamwork.com, enhancing project management and team collaboration effectively. **Cons:** - Users note a **complex learning curve** with Teamwork.com, requiring time and training to effectively utilize its features. - Users express concern over **missing features** such as advanced reporting and better task visibility in planning. - Users find the **limited features** of Teamwork.com restrictive, hindering their ability to fully utilize the platform. - Users find the platform to have a **complex initial setup** , requiring time and training to navigate its features. - Users find Teamwork.com **not intuitive** , struggling with task visibility and requiring additional training for effective use. #### What Are Recent G2 Reviews of Teamwork.com? **"[Teamwork.com:Business-Focused Project Management with Time Tracking and Billing in One Place](https://www.g2.com/survey_responses/teamwork-com-review-12609543)"** **Rating:** 5.0/5.0 stars *— Aditya T.* [Read full review](https://www.g2.com/survey_responses/teamwork-com-review-12609543) --- **"[Reliable Solution for Team Collaboration and Task Management](https://www.g2.com/survey_responses/teamwork-com-review-12674332)"** **Rating:** 4.0/5.0 stars *— Soumyajit B.* [Read full review](https://www.g2.com/survey_responses/teamwork-com-review-12674332) --- #### What Are G2 Users Discussing About Teamwork.com? - [How teamwork is important?](https://www.g2.com/discussions/how-teamwork-is-important) - 1 comment - [How much does teamwork cost?](https://www.g2.com/discussions/how-much-does-teamwork-cost) - [How do you use teamwork projects?](https://www.g2.com/discussions/how-do-you-use-teamwork-projects) ### 14. [morningmate](https://www.g2.com/products/morningmate/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 265 **Why buyers love it?:** morningmate stood out for ease of collaboration and project information management. From the G2 sentiment I evaluated, reviewers highlight the user-friendly interface, team communication, sub-task management, and organized project information. Users often connect it with keeping work updates, tasks, and collaboration in a single workspace. I found that it fits teams that want a simple shared environment for everyday project coordination. Reviewers also mention mobile app performance issues, occasional slow response speed, and a learning curve for advanced features. ### What Do G2 Reviewers Say About morningmate? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **ease of use** of Morningmate, making collaboration seamless for teams of all skill levels. - Users appreciate the **seamless team collaboration** features of morningmate, enhancing communication and project management efficiency. - Users value the **efficient task management** of Morningmate, enhancing collaboration and organization within their teams. - Users value the **clear and organized communication** provided by Morningmate, enhancing teamwork across remote teams. - Users value the **organization capabilities** of Morningmate, enhancing project management and team communication effectively. **Cons:** - Users notice **missing features** in Morningmate, such as slow app performance and limited calendar integration for collaboration. - Users find **notification issues** overwhelming due to limited settings, affecting their experience despite overall workflow improvements. - Users find the **learning curve steep** due to overwhelming notifications and advanced features that aren't beginner-friendly. - Users find the **notification system overwhelming** , as it leads to missed important alerts and a lack of focus. - Users find the **slow loading** of Morningmate frustrating, particularly when managing content and switching between channels. #### Key Features - Integration - Discussions - File Sharing - Custom Views - Task Management #### What Are Recent G2 Reviews of morningmate? **"[An all-in-one project management tool that excels at measuring KPIs](https://www.g2.com/survey_responses/morningmate-review-11606171)"** **Rating:** 5.0/5.0 stars *— Emily C.* [Read full review](https://www.g2.com/survey_responses/morningmate-review-11606171) --- **"[A project management tool that drives measurable marketing results](https://www.g2.com/survey_responses/morningmate-review-11606329)"** **Rating:** 5.0/5.0 stars *— Elias .* [Read full review](https://www.g2.com/survey_responses/morningmate-review-11606329) --- ### 15. [Float.com](https://www.g2.com/products/float-com/reviews) **Average Rating:** 4.3/5.0 **Total Reviews:** 2,003 **Product Description:** Float.com is the #1 software for profitable resource management, designed to give Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place.  Unlike disconnected spreadsheets or complex PSAs, Float offers a single, clear source of truth to plan, resource, and report on client work. With its robust scheduling interface, accurate forecasting, and built-in financial insights, you can keep your people and profit on track. 4,500+ of the best professional services teams worldwide already choose Float to: ✔️ Schedule resources: easily see who’s working on what and when, with a live schedule to plan and allocate work. ✔️ Plan capacity: balance workloads and prevent burnout with a live view of availability, time off, and scheduled work. ✔️ Estimate work: quickly price new projects with confidence. Build budgets, align resourcing, and track scope changes—monitoring estimates against actuals to deliver profitable projects. ✔️ Scope projects: align what you need with what you have to create project schedules that keep work on track with the right people, budgets, and timelines. ✔️ Track time: simplify timesheets with pre-filled hours so your actuals data is more accurate and always on time. ✔️ Report: make informed decisions with live insights into how team utilization and resourcing impact margins and budget performance. ### What Do G2 Reviewers Say About Float.com? *AI-generated summary from verified user reviews* **Pros:** - Users find Float.com **easy to use** , appreciating its clear interface and seamless task assignment features. - Users appreciate the **intuitive interface** of Float.com, which simplifies project planning and enhances team visibility. - Users find Float.com’s **intuitive interface** simplifies scheduling and project planning, enhancing overall efficiency and clarity. - Users love Float for its **efficient scheduling management** , simplifying workflows and enhancing team collaboration significantly. - Users appreciate the **visibility of tasks and deadlines** with Float.com, enhancing organization and team communication. **Cons:** - Users feel Float.com has **limited features** , desiring enhanced reporting and customization for complex scheduling needs. - Users experience **scheduling issues** in Float.com due to linked time edits, limiting flexibility in managing time entries. - Users find the **task amendment process cumbersome** , as changes affect all users rather than just the selected one. - Users face **missing features** in Float.com, needing supplementary tools for project management and experiencing occasional functionality changes. - Users find Float's **limited functionality** hinders project management and complicates their workflow compared to other platforms. #### What Are Recent G2 Reviews of Float.com? **"[Clear, Visual Resource Planning That Makes Scheduling Easy](https://www.g2.com/survey_responses/float-com-review-12631696)"** **Rating:** 4.0/5.0 stars *— keith .* [Read full review](https://www.g2.com/survey_responses/float-com-review-12631696) --- **"[Effortless Work Planning with Float](https://www.g2.com/survey_responses/float-com-review-12632262)"** **Rating:** 4.5/5.0 stars *— Krzysztof J.* [Read full review](https://www.g2.com/survey_responses/float-com-review-12632262) --- #### What Are G2 Users Discussing About Float.com? - [What is float software?](https://www.g2.com/discussions/what-is-float-software) - 3 comments - [What is a resource management tool?](https://www.g2.com/discussions/what-is-a-resource-management-tool) - [What is resource planning software?](https://www.g2.com/discussions/float-what-is-resource-planning-software) ### 16. [Time Champ](https://www.g2.com/products/time-champ/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 110 **Product Description:** Time Champ is an enterprise-grade Workforce Intelligence Platform built for teams that value operational clarity. Modern organizations run on people, processes, and performance, yet most leaders still struggle to connect the dots across them. Time Champ helps companies see how work truly happens across teams, tools, and workflows, and turns that visibility into actionable insights. Time Champ unifies employee monitoring, time tracking, productivity insights, project management, utilization trends and workforce analytics into one decision-grade platform. Through real-time dashboards, advanced analytics, and customizable reports, leaders gain clarity into how time, effort, and resources translate into outcomes. With Time Champ, operations, HR, delivery, and executive teams can: • Improve resource allocation and capacity planning • Detect early risk signals that impact delivery timelines • Reduce bandwidth waste and burnout patterns • Optimize project costs and workforce utilization • Replace spreadsheets and assumptions with decision-grade insights The platform consolidates attendance records, time tracking logs, employee monitoring data, task activity, application usage, project workflows, and field operations into role-based dashboards designed for clarity and insights. Built for hybrid, remote, field, and in-office teams, Time Champ is modular, scalable, and enterprise-ready, supporting operational growth without adding complexity. In one sentence, Time Champ gives leaders real-time clarity into Employee activity, productivity, time usage, operational efficiency, and performance insights, empowering confident, data-backed decisions. ### What Do G2 Reviewers Say About Time Champ? *AI-generated summary from verified user reviews* **Pros:** - Users highlight the **efficiency** of Time Champ in tracking productivity, making workflows smoother and decision-making better. - Users value the **productivity improvement** offered by Time Champ, enhancing decision-making and workflow efficiency effortlessly. - Users love how Time Champ provides **time-saving features** that streamline productivity tracking and improve workflow efficiency. - Users value the **efficient time tracking** of Time Champ, simplifying productivity management without sacrificing transparency. - Users appreciate the **ease of use** of Time Champ, which simplifies productivity tracking and daily management tasks. **Cons:** - Users note a challenging **learning curve** for new users, particularly with advanced reports and custom settings. - Users report serious **app malfunctions** with Time Champ, especially after the latest iOS update affecting screen recording functionality. - Users find **limited features** challenging, especially when advanced reports overwhelm small businesses' needs. - Users find the **overwhelming amount of reports** can be daunting initially, though familiarity brings clarity and benefits. - Users find the **poor interface design** of Time Champ complicated, making it challenging for new users to navigate. #### What Are Recent G2 Reviews of Time Champ? **"[Boosts Productivity with Real-Time Insights](https://www.g2.com/survey_responses/time-champ-review-12645671)"** **Rating:** 5.0/5.0 stars *— Siva N.* [Read full review](https://www.g2.com/survey_responses/time-champ-review-12645671) --- **"[Helpful platform for workforce insights](https://www.g2.com/survey_responses/time-champ-review-12103265)"** **Rating:** 5.0/5.0 stars *— Jahnavi C.* [Read full review](https://www.g2.com/survey_responses/time-champ-review-12103265) --- #### What Are G2 Users Discussing About Time Champ? - [What is Time Champ used for?](https://www.g2.com/discussions/what-is-time-champ-used-for) - 2 comments ### 17. [Scoro](https://www.g2.com/products/scoro/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 479 **Product Description:** Scoro is a professional services automation (PSA) software purpose-built for consultancies, agencies, IT firms, architecture companies, and other professional services businesses. It unites projects, resources, and finances in one system, so you don’t need to juggle multiple tools for planning, tracking, and billing for your work. Core features include: - CRM & pipeline – Get a complete overview of your sales funnel and upcoming work - Quote-to-cash – Estimate scope, track progress and budget burn, and bill for work in one system - Capacity & resource planning – Plan ahead with live heatmaps and utilization forecasts - Time & expense tracking – Log time with built-in timers and auto-populated timesheets - Cost & profit forecasts – Understand margins with role or service-level insights - Billing & invoicing – Automate time & material, fixed-fee, and retainer billing - Revenue forecasting – Track project income based on pipeline and committed work - AI-powered insights & actions – Save time with automation and data-driven suggestions - Live dashboards – Monitor progress, profitability, and capacity in real time By uniting this data, Scoro gives you end-to-end visibility across your business. Helping you spot risks sooner, allocate resources smarter, and protect profitability as you scale. ### What Do G2 Reviewers Say About Scoro? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **ease of use** of Scoro, enjoying a clean, intuitive platform that simplifies project management. - Users love the **clarity and simplicity** of Scoro for project management, integrating tools for seamless workflows. - Users value the **intuitive and detailed project tracking** in Scoro that enhances organization and resource management. - Users value the **intuitive time tracking** of Scoro, enhancing team organization and project management efficiency. - Users appreciate the **clarity in task management** that Scoro provides with its all-in-one platform experience. **Cons:** - Users find the **learning curve challenging** , needing time and support to adapt to Scoro's structured interface. - Users find Scoro's lack of **expandable subsections for quotes** frustrating, hindering efficient navigation and editing of lengthy documents. - Users find Scoro **not intuitive** , requiring dedicated training and proper setup to navigate its features effectively. - Users face a **steep learning curve** with Scoro, needing extensive training to navigate its features effectively. - Users find the **complexity of Scoro** can create a steep learning curve and restrict agile workflows. #### What Are Recent G2 Reviews of Scoro? **"[All-in-One Solution That Enhances Agency Efficiency](https://www.g2.com/survey_responses/scoro-review-12668796)"** **Rating:** 4.5/5.0 stars *— Heather E.* [Read full review](https://www.g2.com/survey_responses/scoro-review-12668796) --- **"[Scoro for the win!](https://www.g2.com/survey_responses/scoro-review-9631281)"** **Rating:** 4.5/5.0 stars *— Cheryl H.* [Read full review](https://www.g2.com/survey_responses/scoro-review-9631281) --- #### What Are G2 Users Discussing About Scoro? - [What is Scoro used for?](https://www.g2.com/discussions/what-is-scoro-used-for) - [What features and benefits does project management software provide?](https://www.g2.com/discussions/what-features-and-benefits-does-project-management-software-provide) - [What are the features of a project?](https://www.g2.com/discussions/what-are-the-features-of-a-project) ### 18. [Hive](https://www.g2.com/products/hive-hive-hive/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 650 **Why buyers love it?:** Hive appeared as a team-oriented project management tool with practical collaboration features. When I reviewed G2 feedback, users highlight the user-friendly interface, customizable tasks, ease of use, task tracking, time management, and team collaboration. Reviewers often connect it with marketing projects, creative work, and day-to-day project coordination. I found that it fits teams that need shared task visibility with time and collaboration features. Users also mention calendar-view limitations, missing approval-style workflows, and occasional slow processing or lag. ### What Do G2 Reviewers Say About Hive? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **efficient organization and ease of use** in Hive, streamlining project management effectively. - Users appreciate the **ease of use** of Hive, enabling quick setup and seamless integration with their workflow. - Users appreciate the **great collaboration and interaction** offered by Hive, enhancing team communication and workflow efficiency. - Users appreciate the **collaborative features** of Hive, enhancing project tracking and improving completion timelines effectively. - Users appreciate the **excellent organizational capabilities** of Hive, effectively managing projects and timelines with ease. **Cons:** - Users find the **missing features** in Hive frustrating, particularly the lack of calendar view and automatic note saving. - Users experience a **steep learning curve** initially, but support and resources help ease the transition. - Users find Hive lacking in **customization options** , wishing for more features to enhance project management efficiency. - Users find Hive's interface **not intuitive** , especially when managing multiple projects or using the mobile app. - Users experience a **steep learning curve** with Hive, due to its differences from other project management tools. #### Key Features - Due Dates - Planning - Scheduling - Baselining / KPIs - Alignment #### What Are Recent G2 Reviews of Hive? **"[The most organized and smarted way to work from home](https://www.g2.com/survey_responses/hive-review-6629504)"** **Rating:** 5.0/5.0 stars *— Leonardo N.* [Read full review](https://www.g2.com/survey_responses/hive-review-6629504) --- **"[Flexible Views That Boost Project Visibility Across Teams](https://www.g2.com/survey_responses/hive-review-12715385)"** **Rating:** 4.0/5.0 stars *— Carter B.* [Read full review](https://www.g2.com/survey_responses/hive-review-12715385) --- ### 19. [Conceptboard](https://www.g2.com/products/conceptboard/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 102 **Product Description:** Conceptboard is the GDPR-compliant online whiteboard that combines visual collaboration with secure task and project management. Built for distributed teams, Conceptboard supports real-time and asynchronous work across locations, time zones, and departments—without compromising on security or usability. Whether you’re brainstorming ideas, mapping strategies, planning projects, or facilitating workshops, Conceptboard offers a visual workspace that turns complexity into clarity. Teams can assign tasks, manage responsibilities, and track progress—all directly on the board. This makes Conceptboard more than just a digital whiteboard: it’s a central hub for visual thinking, team alignment, and execution. Hosted entirely in Germany and certified to ISO 27001, 27017, and 27018, Conceptboard ensures maximum data protection and sovereignty. That’s why it's trusted by enterprises and public sector organizations alike—from the German Federal Chancellery and Ministry of Health to Siemens, Sennheiser, and the U.S. Air Force. With powerful integrations (e.g. MS Teams, Confluence, Webex), customizable templates, moderation tools, and infinite canvas capabilities, Conceptboard adapts to the way your team works—without requiring installation. Use Conceptboard for: Online workshops and remote collaboration Visual task and project management Secure teamwork across public administration and enterprises Agile planning, retros, and roadmapping Interactive meetings and hybrid sessions Join 14M+ users worldwide who collaborate visually, securely, and productively—on a platform designed for digital sovereignty. Conceptboard: The sovereign collaboration platform for secure teamwork at scale. ### What Do G2 Reviewers Say About Conceptboard? *AI-generated summary from verified user reviews* **Pros:** - Users value the **ease of use** of Conceptboard, enabling seamless collaboration and project management across various contexts. - Users appreciate the **user-friendly interface** of Conceptboard, enabling seamless collaboration and project management across teams. - Users praise the **real-time collaboration** capabilities of Conceptboard, enhancing teamwork and project management significantly. - Users value the **visual collaboration capabilities** of Conceptboard, enabling seamless teamwork from anywhere, on any device. - Users love the **wide range of templates** that inspire creativity and foster engaging collaboration in projects. **Cons:** - Users experience **slow loading** times with Conceptboard, hindering their productivity and creating an overall frustrating experience. - Users face **connectivity issues** with occasional session instability, but overall find Conceptboard to be a top choice. - Users find Conceptboard to have a **difficult and outdated interface** , leading to an overall frustrating user experience. - Users find the **lack of intuitiveness** in Conceptboard frustrating, as it complicates their overall experience and efficiency. - Users find that Conceptboard has **lagging performance** , making it slow and frustrating to use effectively. #### What Are Recent G2 Reviews of Conceptboard? **"[Seamless Visual Collaboration and Project Management Excellence](https://www.g2.com/survey_responses/conceptboard-review-12165852)"** **Rating:** 4.5/5.0 stars *— Felice C.* [Read full review](https://www.g2.com/survey_responses/conceptboard-review-12165852) --- **"[Intuitive collaboration tool with strong support and GDPR compliance](https://www.g2.com/survey_responses/conceptboard-review-11864681)"** **Rating:** 5.0/5.0 stars *— Kassia E.* [Read full review](https://www.g2.com/survey_responses/conceptboard-review-11864681) --- #### What Are G2 Users Discussing About Conceptboard? - [How has Conceptboard supported your remote collaboration efforts, and what features do you rely on most?](https://www.g2.com/discussions/how-has-conceptboard-supported-your-remote-collaboration-efforts-and-what-features-do-you-rely-on-most) - [Who owns Conceptboard?](https://www.g2.com/discussions/who-owns-conceptboard) - [Is Conceptboard an app?](https://www.g2.com/discussions/is-conceptboard-an-app) ### 20. [Freedcamp](https://www.g2.com/products/freedcamp/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 151 **Product Description:** The most user-friendly online experience for managing any type of Project. Contains one of the most comprehensive feature sets on the market while allowing you to only install the ones your team really needs. Offers innovative new user interfaces that reduce the amount of time required to stay on top of Projects. Ideal for businesses and freelancers are ready to get organized with ease. Check intro video here - https://www.youtube.com/watch?v=2oTmkmh88Bc&feature=youtu.be ### What Do G2 Reviewers Say About Freedcamp? *AI-generated summary from verified user reviews* **Pros:** - Users appreciate the **intuitive project management features** of Freedcamp, enhancing their workflow and productivity significantly. - Users appreciate the **efficient task management** features of Freedcamp, making their workflows smoother and more organized. - Users admire the **ease of use** of Freedcamp, enabling smooth collaboration and task management for all team members. - Users value the **efficient task assignment** features in Freedcamp, enhancing organization and collaboration across multiple projects. - Users appreciate the **efficient task tracking** in Freedcamp, seamlessly integrating project management essentials and advanced features. **Cons:** - Users find the **budgeting/accounting issues** of Freedcamp challenging due to some advanced features being paywalled. - Users find Freedcamp's **limited features** frustrating, especially with advanced options behind a paywall for smaller teams. #### What Are Recent G2 Reviews of Freedcamp? **"[Flexible and Powerful project management that's easy to get in to fast.](https://www.g2.com/survey_responses/freedcamp-review-5465158)"** **Rating:** 5.0/5.0 stars *— Alistair D.* [Read full review](https://www.g2.com/survey_responses/freedcamp-review-5465158) --- **"[Freedcamp for Small Nonprofit Teams](https://www.g2.com/survey_responses/freedcamp-review-12442559)"** **Rating:** 5.0/5.0 stars *— Verified User in Non-Profit Organization Management* [Read full review](https://www.g2.com/survey_responses/freedcamp-review-12442559) --- #### What Are G2 Users Discussing About Freedcamp? - [What is Freedcamp used for?](https://www.g2.com/discussions/what-is-freedcamp-used-for) ### 21. [GanttPRO](https://www.g2.com/products/ganttpro-ganttpro/reviews) **Average Rating:** 4.8/5.0 **Total Reviews:** 526 **Product Description:** GanttPRO is intuitive online Gantt chart software for robust project management. The tool meets the needs of project, product, and portfolio managers from different spheres. GanttPRO offers task, deadline, cost, resource, and portfolio management, team collaboration, time logging, baselines, advanced export and sharing features. Robust import from MS Project and Excel as well as ready-made professional templates allows starting projects right away. ### What Do G2 Reviewers Say About GanttPRO? *AI-generated summary from verified user reviews* **Pros:** - Users praise GanttPRO for its **ease of use** , featuring an intuitive interface that enhances project management efficiency. - Users love the **intuitive interface** of GanttPRO, enhancing project management efficiency with ease and clarity. - Users value the **team collaboration features** of GanttPRO, enhancing communication and boosting overall project efficiency. - Users find GanttPRO's **intuitive interface** to be incredibly user-friendly, enhancing project management efficiency and ease of use. - Users love the **intuitive and user-friendly interface** of GanttPRO, making project management efficient and effortless. **Cons:** - Users note **missing features** like project duplication and improved reporting, impacting overall usability and functionality. - Users find GanttPRO to be **expensive** , particularly challenging for students with limited budgets and small businesses. - Users find the **steep learning curve** of GanttPRO challenging, particularly for beginners navigating its extensive features. - Users find GanttPRO's **limited customization** options frustrating, hindering flexibility in project management and task editing. - Users find the **billing issues** of GanttPRO challenging due to high costs and limited payment options for students. #### What Are Recent G2 Reviews of GanttPRO? **"[Efficient and User-Friendly Project Management Tool](https://www.g2.com/survey_responses/ganttpro-review-12476076)"** **Rating:** 5.0/5.0 stars *— Sati K.* [Read full review](https://www.g2.com/survey_responses/ganttpro-review-12476076) --- **"[Clean, User-Friendly GanttPRO That Boosts Productivity and Keeps Projects Organized](https://www.g2.com/survey_responses/ganttpro-review-12658468)"** **Rating:** 4.5/5.0 stars *— Prashansa M.* [Read full review](https://www.g2.com/survey_responses/ganttpro-review-12658468) --- #### What Are G2 Users Discussing About GanttPRO? - [How do I convert Excel to Gantt chart?](https://www.g2.com/discussions/how-do-i-convert-excel-to-gantt-chart) - 1 comment - [How do I create a Gantt chart online?](https://www.g2.com/discussions/how-do-i-create-a-gantt-chart-online) - 1 comment - [How can I make a Gantt chart online for free?](https://www.g2.com/discussions/how-can-i-make-a-gantt-chart-online-for-free) - 1 comment ### 22. [Rocketlane](https://www.g2.com/products/rocketlane-corp/reviews) **Average Rating:** 4.7/5.0 **Total Reviews:** 823 **Product Description:** Rocketlane is the world’s first Agentic Professional Services Automation (PSA) platform, built to transform how professional services teams deliver value in the AI-first era. While traditional PSAs focus on recording work, Rocketlane accelerates it through a connected system that unifies the entire front and back office. The platform brings together project delivery, resource management, time tracking, billing, and financial operations alongside collaboration capabilities such as Spaces, real-time chat, a modern client portal, Sheets for structured data, and a powerful Custom Apps framework that lets teams model any workflow inside Rocketlane. Everything lives in a single ecosystem, eliminating tool sprawl and fragmented data that slows down services teams. At the core of this is Nitro, Rocketlane's agentic execution layer: a network of intelligent AI agents that execute real delivery tasks, automate setup, manage workflows, detect risks, enforce governance, and continuously learn from patterns across the organization. This shift unlocks faster go-lives, better utilization, proactive issue detection, consistent delivery quality, and a level of operational resilience that was previously impossible. Over 650 companies, including Retool, Coursera, Postman, Intercom, Glean, AuditBoard, Vercel, Sprinklr, Worldpay, Grafana, OpenGov, and Outreach trust Rocketlane to run their mission-critical delivery processes. Customers across SaaS, services, and consulting use Rocketlane to shorten onboarding timelines, reduce escalations, improve forecasting accuracy, and accelerate moving from booked to consumed revenue. Founded in 2020, headquartered in the US, and operating globally with teams across India and the UK, Rocketlane is backed by leading investors, including Nexus Venture Partners and 8VC. The company’s rapid growth reflects strong market confidence in its category-defining vision for Agentic PSA. ### What Do G2 Reviewers Say About Rocketlane? *AI-generated summary from verified user reviews* **Pros:** - Users enjoy the **ease of use** of Rocketlane, finding it intuitive and efficient for managing projects seamlessly. - Users appreciate the **intuitive platform** of Rocketlane, enhancing project management with easy adoption and integration of features. - Users appreciate the **visibility in task management** provided by Rocketlane, enhancing project oversight and collaboration. - Users appreciate the **project tracking features** of Rocketlane, enhancing organization and collaboration for increased efficiency. - Users appreciate the **seamless team collaboration** with Rocketlane, enhancing organization and clarity for improved project outcomes. **Cons:** - Users find Rocketlane lacks **crucial features** like comprehensive reporting and global activity selection, affecting usability. - Users experience **slow performance** occasionally, particularly when managing multiple projects, affecting workflow efficiency. - Users find the **steep learning curve** of Rocketlane challenging, affecting their ability to navigate the features effectively. - Users find **limited customization** in Rocketlane, hindering functionality and affecting the overall user experience. - Users find Rocketlane **not intuitive** , struggling with filters, logs, and complex functionalities that hinder usability. #### What Are Recent G2 Reviews of Rocketlane? **"[The definitive "Nerve Center" for our project delivery and resource orchestration](https://www.g2.com/survey_responses/rocketlane-review-12802223)"** **Rating:** 5.0/5.0 stars *— Pablo C.* [Read full review](https://www.g2.com/survey_responses/rocketlane-review-12802223) --- **"[End-to-End PSA with Real-Time Reporting, Customization, and Leading AI Automation](https://www.g2.com/survey_responses/rocketlane-review-12717042)"** **Rating:** 4.5/5.0 stars *— Kristen R.* [Read full review](https://www.g2.com/survey_responses/rocketlane-review-12717042) --- #### What Are G2 Users Discussing About Rocketlane? - [What is Rocketlane used for?](https://www.g2.com/discussions/what-is-rocketlane-used-for) ### 23. [Workfront](https://www.g2.com/products/workfront/reviews) **Average Rating:** 4.1/5.0 **Total Reviews:** 1,142 **Product Description:** Adobe Workfront is the leader in collaborative work management and marketing work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish to help teams deliver measurable outcomes. At every stage of planning, executing, and automating work, Workfront enables the business capabilities companies need to deliver exceptional customer experiences and to connect planning processes to execution workflows. ### What Do G2 Reviewers Say About Workfront? *AI-generated summary from verified user reviews* **Pros:** - Users value the **centralized project management** of Workfront, enhancing team alignment and reducing confusion in workflows. - Users appreciate the **ease of use** of Workfront, finding its clean interface and functionality extremely helpful. - Users appreciate the **smooth team collaboration** facilitated by Workfront, enhancing communication and project tracking efficiency. - Users value the **visibility and organization** of Workfront, facilitating efficient project management and improved team collaboration. - Users appreciate the **centralized organization** of Workfront, simplifying project management and enhancing visibility for cross-functional teams. **Cons:** - Users often face a **steep learning curve** with Workfront, leading to confusion and time-consuming setup efforts. - Users find Workfront's **non-intuitive interface** challenging, necessitating training just to navigate its complex features. - Users find Workfront's **complexity challenging** , with a steep learning curve and a cluttered interface for navigation. - Users experience **slow performance** with Workfront, especially when handling large datasets or extensive reports. - Users often feel that Workfront has **limited features** that restrict customization and user experience during interactions. #### What Are Recent G2 Reviews of Workfront? **"[Highly Customizable, Ideal for Large Enterprises](https://www.g2.com/survey_responses/workfront-review-12672845)"** **Rating:** 5.0/5.0 stars *— Lauren W.* [Read full review](https://www.g2.com/survey_responses/workfront-review-12672845) --- **"[Excellent Workstream Visibility with a Clear Audit Trail and Centralized Proofing](https://www.g2.com/survey_responses/workfront-review-9896893)"** **Rating:** 4.5/5.0 stars *— Erick J.* [Read full review](https://www.g2.com/survey_responses/workfront-review-9896893) --- #### What Are G2 Users Discussing About Workfront? - [What is Workfront used for?](https://www.g2.com/discussions/what-is-workfront-used-for) - 1 comment, 1 upvote - [What is Workfront Fusion?](https://www.g2.com/discussions/what-is-workfront-fusion) - [What are the advantages and disadvantages of using project management software?](https://www.g2.com/discussions/what-are-the-advantages-and-disadvantages-of-using-project-management-software) ### 24. [Linear](https://www.g2.com/products/linear/reviews) **Average Rating:** 4.5/5.0 **Total Reviews:** 74 **Product Description:** Linear is a purpose-built tool for planning and building products. Streamline issues, projects, and product roadmaps. Linear powers over 25,000 high-impact product teams including OpenAI, Ramp and CashApp. ### What Do G2 Reviewers Say About Linear? *AI-generated summary from verified user reviews* **Pros:** - Users love the **intuitive and minimalist interface** of Linear, enhancing focus and productivity from the start. - Users love the **clean and minimal UI** of Linear, enhancing productivity and making task management effortless. - Users value the **ease of use** of Linear, enjoying its speed and seamless integration with tools like Slack and GitHub. - Users love Linear for its **intuitive interface and seamless integrations** , enhancing productivity and focus effectively. - Users commend the **seamless integrations** of Linear, enhancing communication and workflow efficiency with tools like Slack and GitHub. **Cons:** - Users find the **limited features** of Linear frustrating, as they seek more customization and automation options. - Users find the **lack of tools** for automation and epic structure limits project management and time tracking. - Users find Linear's **limited customization options** restrictive, especially for complex workflows and larger team requirements. - Users find the lack of **automation and detailed documentation** in Linear limits its functionality and usability. - Users find the **intuitiveness lacking** , especially for non-tech roles due to confusing elements and keyboard shortcuts. #### What Are Recent G2 Reviews of Linear? **"[Intuitive Experience with Time-Saving Slack Integrations](https://www.g2.com/survey_responses/linear-review-12594363)"** **Rating:** 5.0/5.0 stars *— Danny S.* [Read full review](https://www.g2.com/survey_responses/linear-review-12594363) --- **"[Efficient and Easy Ticket Tracking for Team Collaboration](https://www.g2.com/survey_responses/linear-review-12751376)"** **Rating:** 5.0/5.0 stars *— Priyanka B.* [Read full review](https://www.g2.com/survey_responses/linear-review-12751376) --- ### 25. [Whimsical](https://www.g2.com/products/whimsical/reviews) **Average Rating:** 4.6/5.0 **Total Reviews:** 183 **Product Description:** Whimsical is the whiteboard for thinking and planning. It’s built for teams to move from chaos to clarity and turn ideas into action. Start from scratch or describe what you need and let AI build it. From sticky notes, sketches, and mind maps to process diagrams, flowcharts, wireframes, and presentations, Whimsical makes it seamless to create stunning visuals without the friction. It’s faster than heavy design tools built for high-fidelity prototyping and simpler than complex diagramming software tailored for formal documentation, so you go from 0 to 1 in record time. Whether you’re collaborating with your team, external stakeholders or clients, Whimsical lets you communicate high-level ideas without worrying about the pixels. Turn abstract concepts and messy thoughts into “aha moments” of shared understanding, and keep everybody aligned and moving in the same direction. ### What Do G2 Reviewers Say About Whimsical? *AI-generated summary from verified user reviews* **Pros:** - Users love the **ease of use** of Whimsical, appreciating its intuitive interface and simple drag-and-drop functionality. - Users commend Whimsical's **user-friendly interface and versatile features** , enhancing collaborative and creative brainstorming sessions. - Users love the **easy creation** of flow charts and wireframes with Whimsical's drag-and-drop interface and templates. - Users love the **user-friendly interface** of Whimsical, which enhances collaboration and customization for teams. - Users appreciate the **diverse range of visual collaboration tools** , simplifying project management and enhancing teamwork. **Cons:** - Users find the **limited customization** options of Whimsical challenging, impacting their ability to effectively present their work. - Users find the **limited free plan** insufficient, hindering access for those needing more documents and features. - Users find the **lack of color customization** in Whimsical limits their creativity and ability to match branding. - Users find Whimsical **expensive** , particularly for teams needing multiple licenses, impacting overall accessibility. - Users find the **insufficient learning resources** in Whimsical hinder their onboarding and overall tool effectiveness. #### What Are Recent G2 Reviews of Whimsical? **"[Simple, Fast Diagramming for Clear Flowcharts and System Diagrams](https://www.g2.com/survey_responses/whimsical-review-12341777)"** **Rating:** 4.0/5.0 stars *— Rajesh T.* [Read full review](https://www.g2.com/survey_responses/whimsical-review-12341777) --- **"[Versatile, User-Friendly Tool for Wireframes, Diagrams, and More](https://www.g2.com/survey_responses/whimsical-review-12551807)"** **Rating:** 4.5/5.0 stars *— Verified User in Government Relations* [Read full review](https://www.g2.com/survey_responses/whimsical-review-12551807) --- #### What Are G2 Users Discussing About Whimsical? - [What is whimsical wireframe?](https://www.g2.com/discussions/what-is-whimsical-wireframe) - 1 comment - [How do you use whimsical software?](https://www.g2.com/discussions/how-do-you-use-whimsical-software) - [What is whimsical product?](https://www.g2.com/discussions/what-is-whimsical-product) ## What Is Project Management Software? [Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management) ## What Software Categories Are Similar to Project Management Software? - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- ## How Do You Choose the Right Project Management Software? ### What You Should Know About Project Management Software ### What is Project Management Software? To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases.  While the five phases stay the same, there are multiple approaches to project management. The most important include: **The** **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors.  **The** **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development. **Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer.  **Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues. **Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy. Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs.  SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution. Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments. Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows. #### What Types of Project Management Software Exist? Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions.  **Best-of-breed software**   Best-of-breed software focuses exclusively on project management. **All-in-one suites**   All-in-one suites include other types of capabilities such as CRM or billing.  **Point solutions**   Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics.  **Industry-specific project management solutions**   Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry. ### What are the Common Features of Project Management Software? The following standard functionality is included in most project management solutions: **Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track. **Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario. **Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly. **Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project. **Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided. **Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress. **Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays. **Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content. **Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals. Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense)  ##### Additional Project Management Software Features Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools: **Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management. **Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects. **Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information. **Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed. **Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider. **Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities. **Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio. **Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development. **Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved. **Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs. ### What are the Benefits of Project Management Software? **Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs. **Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services.  **Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity. ### Who Uses Project Management Software? Most employees, as well as the partners and customers of a project-based business benefit from using project management software.  **Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components.  **Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users. **Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed.  **Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more.  **Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider. ### What are the Alternatives to Project Management Software? There are several alternatives to project management software which can replace this type of software, either partially or entirely: [Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects. [Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business. **ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors.  [Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality. #### Software Related to Project Management Software Most business software is related directly or indirectly with project management software, some of the most important ones are: [Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy. [Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software. [Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform. [Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks. [Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors. [Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers. [Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers. [HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements. [ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions. There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies: - **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly. - **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities. - **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management. ### Challenges with Project Management Software There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below: **Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs. **Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one. **Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs. **Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software. **Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured. ### Which Companies Should Buy Project Management Software? Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses: **Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget. **Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products. ### How to Buy Project Management Software #### Requirements Gathering (RFI/RFP) for Project Management Software Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects. #### Compare Project Management Software Products **Create a long list** The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection. **Create a short list** The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality. **Conduct demos** The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline.  Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software.  #### Selection of Project Management Software **Choose a selection team** The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software.  **Negotiation** While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution.  Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects. **Final decision** The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision.  ### What Does Project Management Software Cost? On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility. Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor).  Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering.  #### Return on Investment (ROI) To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation). The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability. ### Implementation of Project Management Software **How is Project Management Software Implemented?** Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated.  **Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons. **Mid-market** **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration.  **Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources. **Who is Responsible for Project Management Software Implementation?** Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners.  While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge. **What Does the Implementation Process Look Like for Project Management Software?** The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems.  The main phases of a project management software implementation are as follows: **Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on. **System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP. **User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them. **Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration.  **Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.   **Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity. **Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live.  **When Should You Implement Project Management Software?** It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year.  ### Project Management Software Trends **Cloud** Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration. **Collaboration** Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software. **Functionality** Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs. **Manufacturing** Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems. **Agile project management** Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies. **Virtualization** Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones. **Work management** Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics. **Tools** Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets.