Acuity PPM is a right-sized and complete project portfolio management (PPM) platform for PMOs and project portfolio leaders who need stronger visibility, governance, and decision support without the cost and complexity of traditional enterprise PPM. It helps organizations decide which projects to fund, how to prioritize and sequence them, whether they have the capacity to deliver, and where risk is changing — before work begins.
Organizations typically come to Acuity PPM from one of three starting points:
1) Moving beyond spreadsheets — project lists in Excel or SharePoint, manual resource-capacity sheets, requests arriving by email, and leadership reports assembled by hand
2) Outgrowing work-management tools — Monday.com, Smartsheet, Jira, Asana, or Planner handle project execution well but weren’t built for PMO intake, prioritization, capacity, or governance. Acuity PPM adds the project portfolio layer and works alongside those tools.
3) Evaluating or replacing PPM software — experienced PMOs comparing vendors or moving away from a platform that proved too complex, costly, or hard to adopt. Acuity PPM is easier to adopt without being less capable.
A governed data foundation
Trustworthy AI depends on trustworthy data. Acuity PPM first creates a governed system of record for project, financial, resource, and decision data, with standardized intake, permissions, workflow status, decision history, and audit trails. That foundation delivers consistent reporting and transparent governance on its own, and it gives AI the context it needs to produce analysis leaders can challenge, approve, and trust. The platform is configurable to organizational structure, scoring criteria, intake workflows, and financial categories.
Core capabilities include:
• Work intake and demand management — configurable proposal forms, governance workflows, and decision logging to standardize how initiatives are submitted, reviewed, and approved
• Prioritization and scoring — weighted value and risk models, risk-value bubble charts, and heatmaps for objective, defensible project prioritization
• Portfolio planning and roadmaps — Gantt-based timelines, baselines, and cross-project dependency views for sequencing and coordination
• Resource capacity planning — capacity heatmaps, role-based and named-resource views, and non-project effort tracking, with licensing that isn’t priced per resource, so every person whose time matters can be included in capacity planning
• Financial and value management — budgets, forecasts, financial planning, and benefits tracking
• Project execution and governance — status reports, risk and issue logs, schedules, decision logs, lessons learned, and action items
• Reporting and integration — PMO dashboards and executive reporting, plus Microsoft Power BI integration
• Scenario planning — compare alternative project portfolio plans before committing (PPM Enterprise)
Portfolio Intelligence
Portfolio Intelligence is the use of project portfolio data, governance context, analytics, and AI-assisted reasoning to improve decisions about which initiatives to pursue, how to prioritize them, when to execute them, whether the organization has the capacity to deliver them, and what risks could affect outcomes. Most AI helps teams execute tasks. Acuity PPM applies AI to project portfolio decisions across five pillars:
• Work Intake Intelligence — proposal quality, feasibility, and duplicate detection
• Prioritization Intelligence — scoring baselines, inconsistency detection, and explainable rankings
• Portfolio Planning Intelligence — sequencing, dependencies, alternatives, and roadmap fragility
• Resource Capacity Intelligence — whether the approved project portfolio can actually be delivered, and where bottlenecks are forming
• Strategic Risk Intelligence — emerging risk patterns across the project portfolio, beyond individual project risks
PMO Operations Agents complement Portfolio Intelligence. Where Portfolio Intelligence supports better decisions, the agents add PMO capacity by handling recurring research, monitoring, synthesis, and preparation work, such as risk research, status synthesis, document drafting, dependency monitoring, benefits tracking, stakeholder communication, and external strategic scanning. Crystal AI, Acuity PPM’s conversational interface, provides natural-language access to project portfolio data and analysis.
Explainable and human-in-the-loop
AI in Acuity PPM analyzes, surfaces trade-offs, and recommends; PMO leaders own the decision. AI outputs are explainable, source-attributed, editable, and subject to human review before entering approval workflows. The platform follows an AI-Ready, Not AI-Required model: core PPM capabilities work fully on their own, and AI capabilities are activated as each organization is ready.
Fast time to value
Implementations are typically completed within two weeks. Acuity PPM serves organizations across state and local government, transit and utilities, higher education, financial services, construction, and healthcare.
Average Rating: 4.8/5.0
Total Reviews: 10
How Do G2 Users Rate Acuity PPM?
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Has the product been a good partner in doing business?: 9.7/10 (Category avg: 9.1/10)
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Optimization: 7.8/10 (Category avg: 8.4/10)
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Alignment: 9.2/10 (Category avg: 8.6/10)
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Performance: 9.2/10 (Category avg: 8.6/10)
Who Is the Company Behind Acuity PPM?
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Seller: Acuity PPM
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Company Website:
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Year Founded: 2018
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HQ Location: Bellevue, US
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LinkedIn® Page: www.linkedin.com
5 employees on LinkedIn®
Who Uses This Product?
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Company Size: 60% Medium, 40% Large
What Are G2 Users Discussing About Acuity PPM?
