# What does PPM software do?

What does PPM software do?

##### Post Metadata
- Posted at: about 4 years ago
- Author title: Pinned by G2 as a common question



## Comments
### Comment 1

Portfolio management software is focused on the project investments in the portfolio and then aggregating that data to the portfolio level. When this information is conveyed in analytics, reports, and dashboards, a portfolio governance team can make better strategic decisions. 

The goal of portfolio management is to maximize business value delivery – portfolio management software should enable PMO’s and organizations to do just that.

Project and Portfolio Tracking: portfolio management software should become your single source of truth for all the project work your organization is working on. You cannot manage what you cannot see, which is why project and portfolio tracking is a fundamental capability of PPM.

Work Intake: we have covered work intake in detail, but in brief, your portfolio management software should be able to capture new project requests in a centralized location in order to have a complete view of requests. Otherwise, new work will enter from the front door, the back door, the side door, etc. If you do not control work intake, you will lose control of your portfolio.

Strategic Roadmapping: roadmapping at the portfolio level addresses one of the shortcomings we covered of project management software. In this way, senior leaders, PMO Directors, and the portfolio governance team can get holistic visibility of the timing, milestones, and performance of all projects in the portfolio. These roadmaps can also be visualized by strategy or by department.

Dashboard and Reports: many portfolio management solutions have a wide variety of dashboards and reports. As noted earlier, having lots of reports is not as important as having the right reports that drive better strategic decisions. Some solutions will also provide various analytics and statistical analysis.

Prioritization: only some PPM solutions incorporate prioritization. This is an important feature of portfolio management, and PMO Directors should find a solution that lets them build a prioritization scoring model to assess project value both at intake and throughout the project lifecycle.

Resource Capacity Planning: resource capacity planning looks at all the resource assignments across the projects and rolls that up to look at the total utilization of individuals and teams. This helps the portfolio governance team determine whether they can take on new work and if we existing work can be realistically completed.

Time Tracking: some portfolio management software also includes time tracking capabilities. Since time tracking has become a less desirable feature, not all PPM software solutions include time tracking.

Financial Tracking: the most advanced and expensive PPM solutions will include in-depth financial tracking that can incorporate time tracking and manage detailed project budgets.

For more information about the difference between project and portfolio management software, check out these resources:
https://acuityppm.com/project-management-software-versus-portfolio-management-software/

https://www.youtube.com/watch?v=_kNX2gRm4cY

##### Comment Metadata
- Posted at: over 3 years ago
- Author title: President at Acuity PPM 




## Related Product
[Acuity PPM](https://www.g2.com/products/acuity-ppm/reviews)

## Related Category
[Project and Portfolio Management](https://www.g2.com/categories/project-and-portfolio-management)

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