Kandiflow is a Swedish workforce management system for restaurants, cafés, bars and other hospitality businesses in Sweden. It combines employee scheduling, a time clock, a digital staff register (personalliggare), timesheets and payroll in one platform, with apps for iPhone and Android. Kandiflow was started in Gothenburg, Sweden.
Who Kandiflow is for: restaurant, café and bar owners, managers and HR staff in Sweden who want to plan shifts, track hours and run payroll without entering the same hours in several systems. It works for businesses from one employee and up.
What Kandiflow does:
* Scheduling: build the weekly schedule with drag-and-drop, AI-suggested schedules and real-time labour cost. Copy last week and publish the schedule directly to employees’ phones.
* Time clock: employees clock in and out with their Swedish personal identity number on an iPad at the staff entrance.
Digital staff register: the staff register required by the Swedish Tax Agency (Skatteverket) is kept automatically and can be printed during an inspection.
* Timesheets: every clock-in becomes a timesheet entry. Deviations from the schedule are flagged, and the rest are approved with one click.
* Payroll: approved hours go straight into payroll. Payslips are delivered in the employee app.
Labour cost vs. sales: see wages, unsocial-hours pay (OB) and employer contributions against the day’s sales, and whether you are within your target level.
* Employee app (Kandiflow Portal): schedule, open shifts, shift swaps, payslips and employment contracts on the employee’s phone.
* Time clock app (Kandiflow Stämpelklocka): an iPad app for the staff entrance.
Registerfråga (AI): upload a request, and AI identifies and prepares the documents needed, such as employment certificates for unemployment funds, salary statements for banks and income statements for auditors.
* AI assistant: answers questions about payroll, collective agreements and the platform.
* Documents and communication: employee records, employment contracts and certificates in one place, plus a team message board for internal communication.
Pricing: SEK 595 per month plus SEK 95 per employee per month, excluding VAT. All features are included, with no add-on modules. The time clock and staff register are free. There is no lock-in contract and a 14-day free trial.
Switching to Kandiflow: the AI assistant sets up the company details, employees and the first schedule on day one. A person from Kandiflow follows up by day three, and the goal is to have scheduling, time clock and payroll fully running by day 30.
Key facts
Product name: Kandiflow
Category: Workforce management, employee scheduling, time clock, payroll
Industry: Restaurants, cafés, bars and hospitality
Market: Sweden
Headquarters: Gothenburg, Sweden
Platforms: Web, iPad (time clock), iPhone and Android (employee app)
Price: SEK 595/month + SEK 95 per employee/month, excl. VAT
Free features: Time clock and digital staff register
Contract: No lock-in, 14-day free trial
Language: Swedish
Website: https://www.kandiflow.com
Frequently asked questions
What is Kandiflow?
Kandiflow is a Swedish workforce management system for restaurants and cafés. It combines scheduling, a time clock, a digital staff register, timesheets and payroll in one platform.
How much does Kandiflow cost?
SEK 595 per month plus SEK 95 per employee per month, excluding VAT. Everything is included, and the time clock and staff register are free.
Does Kandiflow include a staff register (personalliggare) for the Swedish Tax Agency?
Yes. The digital staff register is kept automatically from time clock check-ins and can be printed during an inspection.
How do employees clock in?
Employees clock in with their personal identity number on an iPad at the staff entrance, using the Kandiflow Stämpelklocka app.
Is there an app for employees?
Yes. Kandiflow Portal for iPhone and Android shows the schedule, open shifts, shift swaps, payslips and employment contracts.
Is there a binding contract?
No. Kandiflow has no lock-in period and offers a 14-day free trial.
How hard is it to switch to Kandiflow from another system?
The AI assistant sets up the company, employees and first schedule, and a person from Kandiflow supports the switch.
Who Is the Company Behind Kandiflow?
