What is Expense Management Software?

Expense management software refers to solutions that process, pay, and audit employee-initiated expenses, such as flights, car rental, lodging, meals, laundry, business calls, and shipping of work-related items. This type of software shares some similarities with spend management—which plans and monitors procurement expenses such as raw materials, business services, or investments. Employees can manage expenses in multiple ways, from receipt scanning mobile apps to enterprise software that covers travel policies, approvals, expense tracking, and travel cost management. What Types of Expense Management Software Exist? Some accounting software and ERP systems include basic features for expense management, which are usually insufficient for companies with many mobile employees. These systems can be used to consolidate expense management data but aren’t a good option for expense approvals, tracking, and monitoring. Standalone Standalone expense management software exists separately from other systems. This type of software focuses exclusively on managing expenses and provides little or no functionality for travel management. Vendors usually offer integration with travel management software, ERP systems, and accounting software. Travel and expense Expense management software can be part of travel and expense solutions, either as a separate module or delivered as a package that can only be bought and used as one system. Vendors who provide separate modules or products for travel and expense management also tend to combine them in suites for companies that need both types of features.

What are the Common Features of Expense Management Software?

The following are some core features within expense management software that can help users categorize their expenses, finetune their workflows, and create expense reports, to name a few. Expense reports: To get reimbursed, employees need to create expense reports and provide information on each type of expense, the amount, and the date. Receipts need to be included in expense reporting so that managers and accountants can have proof that the employee spent the money they request reimbursement for. Expense report forms typically have predefined fields that allocate expenses by type, department, or business unit. Expense categories: Companies need to categorize business expenses to better organize company spend, such as travel, office supplies, and team outings, while also optimizing the tracking of these costs. The main categories used by companies are transportation, meals, accommodation, moving expenses, and work-related services (such as business calls or laundry cleaning). Companies also need to differentiate between tax-deductible and non-deductible expenses. According to the IRS, expenses are deductible if they are used for business and work. The portion of the expenses used for personal purposes is usually nondeductible. Sometimes companies may decide to cover some personal expenses to improve employee satisfaction. Approval workflows: Travel expenses need to be approved by managers to be processed and reimbursed. In some cases, accountants also need to approve expenses (for instance, a moving expense of $10,000 will need to be approved by managers and accountants before being processed). To define who needs to approve what types of expenses, expense management software provides workflows for determining the steps of the approval process. Standard approval workflows are usually delivered out of the box but can be modified by companies according to their specific needs. Payment integration: Expense reimbursements are made through money transfers directly to the bank account of the employee. Companies need to manage various types of payments, such as cash advances and partial payments. It is also essential to adjust payments when errors occur and employees are reimbursed the incorrect amount. Since most expense management systems do not provide advanced features for payments, it is critical to integrate with payment gateway software and other payment processing solutions. Analytics: Expenses transactions generate a lot of data that needs to be analyzed to determine inaccuracies and trends. Expense analytics helps managers monitor travel spending at different levels of the company. Accountants also use analytics to forecast future amounts and take them into account when creating budgets. Other expense management software features: Automated Reminders, Credit Card Integrations, Currency Conversion, Itinerary Management, Offline Capabilities, PCI Regulation Compliance, Policy Compliance, Receipt Capture, and Trip Notifications.

What are the Benefits of Expense Management Software?

Decrease travel costs and processing business expenses: Expense management software streamlines the reporting and approval process, which allows companies to easily track employee expenses. This in turn allows organizations to ensure that they are getting the best value from their travel and employee-related expenses. Reduce expense errors: This software automates several of the steps involved in the tracking, reporting, and submitting of expenses, which reduces the amount of human involvement. Even though it’s probably in a company’s best interest to still review work completed throughout the workflow, this automation reduces common errors that are committed by humans. Ensure employee and manager expense-related accountability: The tracking of expenses and the “paper trail” that is created, allows companies to make sure their employees are held accountable for their purchases and that expenses are in compliance with company policies. This feature also helps to prevent employee overspending and unauthorized reimbursements. Facilitate transparency of expense policies for employees, managers, customers, and investors: The reporting and analysis capabilities of this software allow all stakeholders an instantaneous view into employee-related expenses and the policies that they should abide by.

Page 11 | Best Expense Management Software: User Reviews from October 2026

DualEntry

DualEntry is The Agentic ERP, built to help modern finance teams move faster, automate manual work, and scale without increasing headcount. DualEntry combines a powerful general ledger with AI agents and end-to-end automation to streamline accounting, accounts payable and receivable, revenue recognition, reconciliations, financial reporting, and audit preparation. Built for complex, global businesses, DualEntry supports multi-entity, multi-currency operations and scales with companies from mid-market to IPO and beyond. 𝗕𝘂𝗶𝗹𝘁 𝗯𝘆 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗻𝘁𝘀, 𝗳𝗼𝗿 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝗮𝗻𝘁𝘀, 𝗗𝘂𝗮𝗹𝗘𝗻𝘁𝗿𝘆 𝗼𝗳𝗳𝗲𝗿𝘀: - AI-powered automation. - Faster financial close. - Multi-entity consolidation. - Multi-currency accounting. - Flexible general ledger. - Real-time financial reporting. - Revenue recognition. - Enterprise-grade controls. - Global banking connectivity: 13,000+ bank connections across 60+ countries. - Seamless integrations: 200+ integrations across banking, CRM, AP, AR, and other essential business systems. Move beyond manual accounting. With DualEntry, finance teams can automate workflows end to end, close their books faster, and scale their operations without scaling their headcount. See what your finance team can achieve with The Agentic ERP. Schedule a personalized demo at dualentry.com

Average Rating: 4.9/5.0

Total Reviews: 123

How Do G2 Users Rate DualEntry?

Has the product been a good partner in doing business?: 9.5/10 (Category avg: 8.9/10)

Who Is the Company Behind DualEntry?

Seller: DualEntry
Company Website:
Year Founded: 2024
HQ Location: New York, US
Twitter: @dualentry
765 Twitter followers
LinkedIn® Page: www.linkedin.com
85 employees on LinkedIn®

Who Uses This Product?

Who Uses This: Accountant
Top Industries: Accounting, Manufacturing
Company Size: 49% Medium, 34% Small

What Do G2 Reviewers Say About DualEntry?

AI-generated summary from verified user reviews

Pros

Users value the ease of use of DualEntry, benefiting from automated workflows and powerful integrations for efficient tracking.
Users admire the intuitive layout and powerful features of DualEntry, enhancing ease of use and efficiency.
Users value the efficiency of DualEntry's powerful bulk import and intuitive dashboard for streamlined data management.
Users appreciate the seamless integrations in DualEntry, enhancing workflow efficiency and accuracy in financial management.
Users appreciate the time-saving automation of DualEntry, allowing teams to focus on strategic decision-making.

Cons

Users feel there is confusion due to dependency on the parent company, which could hinder independent operations.
Users are disappointed by the absence of a mobile app, limiting access and flexibility for on-the-go use.
Users find limited customization in DualEntry, posing challenges for tailored reporting and integration with niche tools.
Users find the interface impressive but feel it can be overwhelming due to a lack of guidance for new users.
Users find the learning difficulty of DualEntry challenging due to limited guidance for new users during setup.

What Are Recent G2 Reviews of DualEntry?

"DualEntry Makes Data Entry Smoother and More Efficient"

Rating: 5.0/5.0 stars

— Verified User in Construction

Best Expense Management Software - Page 11

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Category Stats (Oct 2026)

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G2 Grid® for Expense Management Software

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