Best Document Management Software - Page 56

OnFulfillment

OnFulfillment uniquely combines technological innovation with expertise in marketing fulfillment, web-to-print and print-on-demand, promotional items, event management, gifting, and redemption programs to deliver full-service solutions that meet your specific marketing, training, HR and channel partner needs. Our corporate portal software supports your most complex internal and external global requirements.

OnlyDoc

ONLYOFFICE Docs

ONLYOFFICE Docs is an open-source online office suite that brings document editing and real-time collaboration into the business platforms you already use, e.g. DMS, CMS, e-learning systems, CRMs, intranets and file storage solutions. Using it, you can view, edit and co-author text documents, spreadsheets, presentations, digital forms, diagrams and PDF files directly in your browser. ONLYOFFICE Docs is built for seamless integration in any business environment: · 40+ official connectors for popular platforms, including Nextcloud, ownCloud, Moodle, SuiteCRM, Redmine, Alfresco, Confluence, WordPress, Drupal, Odoo, Jira, Mattermost, HumHub, Plone, Pipedrive, SharePoint, Strapi and more. · An open API and WOPI compatibility, making it easy to embed into virtually any web-based application. ONLYOFFICE Docs works well for teams and organizations of any size, but it’s also a strong option for software developers and SaaS providers. You can integrate it into your own product and deliver document editing and collaboration to customers—including the ability to offer it under your brand. When integrated with your platform, ONLYOFFICE Docs allows you to: · Create and edit documents, spreadsheets and presentations with professional formatting tools; · Create and fill PDF forms with interactive fields; · Edit, annotate, redact and co-author PDF files; · Open Visio diagrams for viewing; · Collaborate in real time with two co-editing modes, comments, @mentions, Track Changes, version history and document comparison; · Enable audio/video conferencing via the Jitsi plugin and communicate in the built-in chat while editing; · Extend functionality with plugins, such as Google Translate/DeepL translation, text-to-speech, Zotero/Mendeley bibliographies, and LanguageTool proofreading. One of the key features of the suite is its flexible AI integration. Unlike other popular office tools, ONLYOFFICE doesn’t provide any predefined AI assistant. Users can connect their favourite AI services (e.g., ChatGPT, DeepSeek, Mistral, Google Gemini or even local AI models via Ollama) and use multiple assistants at once for tasks like content generation, summarization, translation and grammar correction in documents, data analysis in spreadsheets, slide generation in presentations and OCR in PDFs. ONLYOFFICE Docs natively supports Microsoft Office formats—DOCX, XLSX, PPTX—so teams can work with Word, Excel, and PowerPoint files without compatibility issues. It can also open Apple iWork formats (Pages, Keynote, Numbers) for viewing and convert them to DOCX/PPTX/XLSX for editing. In total, it supports 60+ file formats. Before using ONLYOFFICE Docs in your team, you can choose what fits your needs: · Self-hosted on Linux or Windows servers for full control over your data; · Cloud-based ONLYOFFICE Docs Cloud for an out-of-the-box option ready for integration. ONLYOFFICE also offers free desktop apps (Windows, Linux, macOS) for offline editing and free mobile apps (Android, iOS) for working on the go.

Average Rating: 4.6/5.0

Total Reviews: 25

ONLYOFFICE DocSpace

ONLYOFFICE DocSpace is a room-based collaborative platform that allows users to edit and collaborate on documents, spreadsheets, presentations fillable forms and PDF files via their web browser, either in the cloud or within a local environment. The built-in ONLYOFFICE Docs suite provides DocSpace users with professional editing tools: * Work on text documents, spreadsheets and presentations in your web browser using a set of professional editing and formatting tools; * Create, edit and fill out PDF forms with interactive fields; * View, edit, annotate and co-author PDF files; * Enable any AI assistant of your choice (ChatGPT, DeepSeek, Mistral and more) and even use several AI assistants for various text-related tasks simultaneously; * Generate content, summarize texts, correct grammar mistakes and translate phrases in your documents using your favourite AI chatbot; * Co-author documents with other users in real time using two-coediting modes, comments, user mentions and other tools, such as Track Changes, Version History and Document comparison; * Enable video and audio conferencing via the Jitsi plugin; * Communicate with other co-authors in the built-in chat or with your Telegram contacts via the corresponding plugin while working on documents; * Access new features provided by third-party plugins, allowing you to translate texts with Google Translator or Deepl, convert text to speech, create bibliographies with Zotero or Mendeley, correct grammar mistakes with LanguageTool and much more. In ONLYOFFICE DocSpace, there are five main room types: 1) Collaboration is organized inside collaboration rooms, where various levels of access permissions can be granted to users to streamline the collaboration process. 2) Custom rooms are designed for more specific tasks, like commenting or document reviewing. 3) Public rooms make it possible to share files with external users via links, and the invited people don't need to register to be able to view the shared content. 4) Form-filling rooms handle PDF forms and allow you to easily collect and analyze responses in one place. 5) Virtual data rooms (VDR) are equipped with additional security options, like watermarks and file lifetime settings, to let you organize secure storage and sharing of confidential business information, which is ideal for due diligence. ONLYOFFICE DocSpace can be seamlessly integrated with Zoom, WordPress, Drupal and Pipidrive. There is also integration with Zapier through which it's possible to connect hundreds of business and productivity apps, like Trello, Asana, Hubspot, etc. The existing user roles in ONLYOFFICE DocSpace include owners, DocSpace admins, room admins, users, content creators, editors, viewers, commenters, reviewers, form fillers and guests. With all these permissions, you can make sure that your content can be only accessible to the people you know, allowing them to perform certain operations. ONLYOFFICE DocSpace is a self-hosted solution that is completely compatible with the GDPR standards and offers such security tools, as encryption, activity tracking, IP restrictions, SSO and more. Additionally, there is a cloud-based version with the same features. The Startup plan is free and allows you to create up to 12 rooms with an unlimited number of users and guests. The Business plan price is calculated based on the number of admins per month, starting from $20 per admin.

Average Rating: 4.7/5.0

Total Reviews: 5

ONLYOFFICE Workspace

ONLYOFFICE Workspace is a web-based open-source business platform for efficient team management and online collaboration, developed by Ascensio System SIA, a Latvian software development company. The solution features online document editors, a platform for document management, corporate communication, mail and project management tools. The ONLYOFFICE online editors allow you to create, edit and collaborate on text documents, spreadsheets, presentations, fillable forms and PDF files. Complete compatibility with Word, Excel and PowerPoint files.

Average Rating: 4.4/5.0

Total Reviews: 63

onPhase

onPhase is the platform that unifies finance and operations to unlock working capital and accelerate growth. onPhase aligns financial AP and Payments functions with corresponding documentation and data impacting operations to provide a real-time view of cash and spend across every entity and location. onPhase delivers this through four core capabilities, AP Automation, Payments Automation, Document Management, and Business Process Management, unified on one system of action for finance and operations documents and data. onPhase provides purpose-built integrations with your DMS and ERP systems, so financial and operational data stay connected without added manual work. Embedded controls, full audit trail, and role-based security protect capital and keep every approval audit-ready. onPhase has a proven track record of supporting finance teams, with more than 25 years of experience and maintains SOC 1 Type II, SOC 2 Type II, HIPAA, and NACHA compliance.

Average Rating: 4.4/5.0

Total Reviews: 89

OnStyle

ONTIV Q.Doc

Oodrive Sign

Oodrive Sign is an API-first electronic signature solution, designed and hosted in France, for organizations that cannot compromise on legal validity or data sovereignty. It supports all three signature levels defined by the European eIDAS regulation — simple, advanced and qualified (QES) — so each document is signed at the level its risk actually requires. The REST API embeds electronic signature directly into business applications and software products. Developers get SDKs for JavaScript, Python, PHP, Java and .NET, real-time webhooks, a Salesforce connector and a free sandbox to test every endpoint before going live. Signing journeys are fully brandable, so signers stay within the customer’s own experience, and workflows can be triggered by business events. For teams without an integration project, the same signature engine is available through a ready-to-use web platform, accessible from any device with no technical setup. Users can send a document in one click, run a full signing flow with specific requirements, or have several related documents signed with a single consent. Reusable templates, parallel and sequential signing, cascading approvals, multi-approver workflows and a centralized electronic signature book support teams that handle documents in volume. Every transaction produces a timestamped audit trail with verifiable certificates — evidence admissible before European courts. Documents can be signed remotely, face to face or offline, and identity verification options include European schemes such as itsme. Compliance is built in rather than added on. Oodrive Sign is hosted in France on SecNumCloud-qualified infrastructure, is ISO 27001 certified and HDS certified for health data, and complies with GDPR and RGAA accessibility standards. Evidential archiving is available for documents that must remain provable for years. Oodrive Sign is used by software vendors, public sector bodies, banks, insurers, notaries, legal departments, real estate firms, HR and sales teams. Common use cases include employment contracts, insurance subscriptions, loan agreements, SEPA mandates, public procurement documents, notarial deeds, lease agreements and sales quotes. Two plans are offered: Sign API, for organizations embedding signature into their own products or applications, with tiered per-transaction pricing; and Sign Liberty, the web platform with unlimited users and volume-based pricing. Oodrive, the company behind Oodrive Sign, is a European provider of trusted digital solutions for sensitive data.

OPEN BEE Electronic Document Management

The document management solution Open Bee simplifies the capture, search, sharing, approval, security and legal preservation of your information. Improve communication and collaboration with Social Intranet and share documents in secure Extranet Portal. Simplify day-to-day tasks with Business Process Management (e-forms and automated workflows), and Electronic Signature. Automate every phase of vendor invoices processing and keep all your data history in a data center for the long term.

OpenKM Document Management

OpenKM is a document management software to manage content easily.

Average Rating: 4.8/5.0

Total Reviews: 2

OpenProdoc

OpenText Content Management for SAP SuccessFactors

OpenText™ Content Management for SAP® SuccessFactors® is a cloud-based solution that seamlessly integrates with SAP SuccessFactors to enhance human resources (HR) processes. It enables organizations to manage employee documentation efficiently, ensuring compliance with regional and corporate regulations. By automating document creation, storage, and retrieval, this solution reduces administrative burdens and improves the overall employee experience. Key Features and Functionality: - Cloud-Based Digital HR Employee File Management: Provides employees with self-service access to their digital HR files, facilitating transparency and ease of use. - Automated Employee Record Filing: Assigns document types, applies regional rules, and sets alerts for missing documents, ensuring comprehensive and compliant record-keeping. - Compliance Management: Audits and tracks employee records, managing their retention to reduce legal exposure and ensure adherence to compliance requirements. - Digital Workflows: Offers digital creation, review, approval, and automatic filing of all versions of employee records, streamlining HR processes. - Role-Based Permissions: Ensures security and privacy compliance with centrally defined access privileges, safeguarding sensitive information. - User Interface Integration: Allows HR specialists, managers, and employees direct access to employee and team records via the SAP SuccessFactors interface they use daily. Primary Value and Problem Solved: OpenText Content Management for SAP SuccessFactors addresses the challenges of managing vast amounts of employee documentation by providing a centralized, automated, and compliant solution. It enhances HR efficiencies by enabling employee self-service, freeing HR professionals to focus on strategic initiatives. The integration with SAP SuccessFactors ensures a seamless user experience, improving employee satisfaction and engagement. By transitioning to digital HR document management, organizations can eliminate storage and labor costs associated with physical records, ensuring compliance and reducing legal risks.

OpenText Core Content Management for SAP® SuccessFactors

OpenText™ Core Content Management for SAP® SuccessFactors® is a cloud-based solution that seamlessly integrates with SAP SuccessFactors to enhance human resources (HR) processes. This Software-as-a-Service (SaaS) platform enables organizations to manage employee documentation efficiently, utilizing SAP-integrated employee data to generate personalized communications while ensuring compliance with regional and corporate regulations. By automating document-related tasks and providing centralized access to employee records, the solution improves HR efficiency and enhances the overall employee experience. Key Features and Functionality: - Cloud-Based Digital HR Employee File Management: Provides employees with self-service access to their digital HR files, facilitating easy retrieval and management of personal documents. - Automated Employee Record Filing: Assigns document types, applies regional rules, and sets alerts for missing documents, ensuring comprehensive and organized record-keeping. - Compliance Management: Audits and tracks employee records, managing their retention to reduce legal exposure and ensure adherence to compliance requirements. - Integrated Digital Workflows: Offers digital creation, review, approval, and automatic filing of all versions of employee records, streamlining HR processes. - Role-Based Permissions: Ensures security and privacy compliance by centrally defining access privileges based on user roles. - User Interface Integration: Allows HR specialists, managers, and employees direct access to employee and team records via the SAP SuccessFactors interface they use daily. Primary Value and Problem Solved: OpenText Core Content Management for SAP SuccessFactors addresses the challenges associated with managing vast amounts of employee documentation and ensuring compliance with various regulations. By automating document management processes and integrating seamlessly with SAP SuccessFactors, the solution reduces administrative burdens, minimizes errors, and enhances the efficiency of HR operations. It empowers employees with self-service capabilities, leading to improved engagement and satisfaction. Additionally, the platform's compliance features mitigate legal risks by ensuring that all employee records are audited, transparent, and adhere to regional and corporate regulations. Overall, the solution transforms HR processes by providing a centralized, secure, and efficient approach to managing employee documentation.

Open Word