Complaint management software is used to accept, categorize and track customer complaints from initiation through resolution. It provides a means to link issues to customers so they are notified when their complaint has been addressed, prioritize complaints using a variety of criteria, alert service personnel and deploy assets to solve those issues, and keep records of complaints for further analysis.
Complaint management software is nearly always owned by customer service and support teams, but other departments and job functions generally have access to it as well; complaints can be relayed at any customer interaction, and employees need the ability to create a record. Complaint management software is therefore usually integrated with CRM software, help desk software, and customer self-service software. Some vendors built complaint management directly into these or other related systems.
To qualify for inclusion in the Complaint Management category, a product must:
- Record complaints from sources external to the user company
- Identify and categorize the source and nature of the complaint
- Act as a central repository and distribution hub for complaint tickets
- Track the progress and status of outstanding tickets