COMPANY DESCRIPTION
SmartShifts was built for the operators, managers, and frontline teams who run shift-based businesses — restaurants, hotels, retail stores, and any organization where the schedule directly determines the guest experience, the labor cost, and whether the team shows up ready to work. We built SmartShifts because the scheduling tools that existed were either too simple for complex operations or too expensive and complicated for growing businesses.
PRODUCT DESCRIPTION
SmartShifts is a full-featured workforce scheduling and management platform built for restaurants, hospitality, retail, and shift-based teams. We combine AI-powered scheduling, geofencing time clocks, dual-logic tip management, 50-state labor law compliance, 13-plus POS integrations, and an employee engagement system — including achievements, rewards, and post-shift surveys — in one platform with separate desktop-optimized admin and mobile-first employee portals connected via real-time WebSocket sync.
WHAT WE DO
SmartShifts replaces the manual scheduling, text-chain shift coordination, spreadsheet tip calculations, and paper timesheets that cost shift-based businesses thousands of dollars per year in labor inefficiency, compliance exposure, and management time. Our AI labor forecasting panel connects to your POS to predict sales and recommend optimal staffing before you publish the schedule. Our geofencing clock-in verifies employees are physically on-site. Our tip management module automates FOH and BOH pool distribution. And our achievements and rewards system gives managers a built-in retention tool beyond a verbal thank-you.
KEY FEATURES
Admin Portal — Scheduling and Workforce Management
Visual drag-and-drop schedule builder with conflict detection and double-booking alerts. AI Shift Suggestions that recommend optimal assignments based on employee availability and labor needs. Open Shift Management for posting, tracking interest, and assigning uncovered shifts without phone calls. Shift Swap Approval workflows where employees propose swaps and managers approve or reject with one tap. Overtime Tracking with real-time weekly hour totals and overtime warnings as shifts are assigned. Schedule Publishing with automatic push, email, and SMS notifications to the entire team.
Admin Portal — Labor and Financial
AI Labor Forecasting Panel that connects to your POS and predicts sales, labor cost, and labor percentage by daypart before you build the schedule. Tip Management with configurable pool rules, FOH and BOH dual-logic distribution, and full payment history. Payroll Export to ADP, Gusto, and Paychex — one click to send approved timesheets to your payroll provider without manual reconciliation.
Admin Portal — HR and Hiring
Hiring Pipeline with application tracking and AI resume analysis that ranks candidates automatically. Employee Directory with full profiles, role assignments, and employment records. Time-Off Approvals for reviewing and approving PTO requests with balance visibility. Performance Management with Custom Achievement Builder — create POS-linked performance goals and award badges tied to real sales metrics.
Admin Portal — Compliance and Reporting
50-State Labor Law Compliance with automatic break alerts, overtime thresholds, and minor work hour restrictions enforced by jurisdiction. Custom Report Builder for exporting labor cost, attendance, tip, and compliance data in PDF, Excel, or CSV format. Audit Logs tracking all system activity for accountability and compliance documentation.
Employee Portal — Mobile-First
One-Tap Mobile Clock In/Out with 30-minute pre-shift window and geofencing location verification. Shift Acknowledgment so employees confirm they have seen their schedule. Open Shift Browsing and claiming, filtered by position. Shift Swap Requests to propose and track peer swaps with full status visibility. Tips Dashboard with weekly and period summaries, collected and pooled breakdowns, and acknowledgment. Achievements and Rewards Gallery with earned badges, gift card and bonus redemption, and progress tracking toward new achievements. Post-Shift Surveys with emoji-based satisfaction feedback and anonymous submission option. Team Messaging with direct messages, group chats by position, and company-wide announcements.
Real-Time WebSocket Sync
Both portals operate on a real-time WebSocket connection — managers see clock-ins the instant they happen, employees receive schedule notifications the moment a schedule is published, and swap approvals update immediately for all parties. No refresh required, no lag.
INDUSTRIES SERVED
Restaurants and Food Service | Hospitality and Hotels | Retail Stores and Chains | Healthcare and Senior Care | Quick Service and Fast Casual | Fitness and Gyms | Entertainment and Events | Cleaning and Janitorial | Security Services | Salons and Spas | Warehousing and Logistics | Property Management
WHAT MAKES US DIFFERENT
SmartShifts is the only scheduling platform that combines AI labor forecasting with geofencing clock-in, FOH/BOH dual-logic tip management, a full employee achievement and rewards system, post-shift satisfaction surveys, a hiring pipeline with AI resume analysis, and real-time WebSocket sync — all in a single platform with separate, purpose-built portals for administrators and frontline employees. Most scheduling tools stop at the schedule. SmartShifts covers the entire shift-based workforce lifecycle from hiring through payroll export.
Who Is the Company Behind SmartShifts?
