Volopay Features

Based on 34 Volopay reviews. Creation of expense reports takes little time and is intuitive for new users

Automatically assigns categories/accounts based on past entries and credit card statements This feature was mentioned in 35 Volopay reviews.

As reported in 39 Volopay reviews. Provides various methods to easily capture receipts digitally and can automatically parse receipts to create expenses report entries. Methods may include mobile photos, desktop drag and drop, etc.

Based on 37 Volopay reviews. Functionality to reimburse employees directly to their bank account or can easily integrate with payroll system

Enables easy entry of expenses in other currencies and converts to expense report currency This feature was mentioned in 35 Volopay reviews.

Integrates with corporate or personal credit cards (import or bi-directional) 34 reviewers of Volopay have provided feedback on this feature.

Based on 25 Volopay reviews. Can book Flights, Hotels, and Rental cars directly from software.

Creates travel itineraries based on booking This feature was mentioned in 21 Volopay reviews.

As reported in 20 Volopay reviews. Integrates to calendaring systems and/or provides notifications of upcoming flights, hotels, rental cars, etc.

As reported in 22 Volopay reviews. Allows advanced integrations to travel systems like Uber, airline ticketing systems, hotels, etc.

Ability to create and send printable or electronic invoices. Includes standard invoice style library that can be customized/branded. This feature was mentioned in 23 Volopay reviews.

Based on 30 Volopay reviews. Accepts electronic payments from clients

Can easily capture receipts, parse receipts and convert/assign them to a report from mobile device This feature was mentioned in 30 Volopay reviews.

Allows users to track mileage from mobile device using maps or GPS. 16 reviewers of Volopay have provided feedback on this feature.

Mobile application can store travel itineraries, electronic documents, and updates user of travel delays/changes 15 reviewers of Volopay have provided feedback on this feature.

Based on 25 Volopay reviews. Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems

Based on 29 Volopay reviews. Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer

Sends automatic reminders to employees that have not completed expenses reports and/or timesheets This feature was mentioned in 27 Volopay reviews.

Enables administrators to create rules that enforce compliances of corporate time and expense policies This feature was mentioned in 27 Volopay reviews.

Based on 33 Volopay reviews. Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Access pre-built and custom reports and dashboards. 32 reviewers of Volopay have provided feedback on this feature.

Based on 19 Volopay reviews. Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.

As reported in 22 Volopay reviews. Enables users to view and transact business with the same content in multiple languages and currencies.

As reported in 32 Volopay reviews. Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

Allows software to be easily used on multiple mobile devices include phone and tablet devices. This feature was mentioned in 28 Volopay reviews.

As reported in 17 Volopay reviews. Provides users ability to create and access expense reports/timesheets while not connected to internet.

Based on 28 Volopay reviews. Provides workflow for complex approval structures

Provides ability to track and/or map spending on all tools across departments with little to no manual entry. This feature was mentioned in 11 Volopay reviews.

Allows companies the ability to periodically survey users regarding the effectiveness of SaaS applications and their experience using the tools.

As reported in 10 Volopay reviews. Presents information and analytics in a digestible, intuitive, and visually appealing way.

Creates reports outlining application utilization, cost, user sentiment, and/or functional overlap. This feature was mentioned in 11 Volopay reviews.

Based on 18 Volopay reviews. Consolidates procurement data from multiple systems such as ERP systems and supply chain suites.

Based on 21 Volopay reviews. Define rules and workflows that managers can use to approve different kinds of spending.

As reported in 20 Volopay reviews. Align spending across various departments such as procurement and accounting.

Identify savings opportunities per activity, department, or at the company level. This feature was mentioned in 16 Volopay reviews.

Provide features to capture invoices such as import or scanning

Allow suppliers to submit invoices using an online portal

Deliver a central repository of AP documents, such as POs and invoices

Ability to match AP invoices to POs, contracts, or payments

Identify incomplete or late supplier payments

Include workflows for approvals and invoice processing

Comply with local and global tax regulations for collections

Include workflows for approvals of invoices or payments

Process multiple invoices without human intervention

Track invoices based on due dates to identify overdue payments

Ability to compare AP automation metrics with other companies

Monitor KPIs such as time to process an invoice or erroneous payments

Track different types of payment such as deposits or partial payments

Provide integration with accounting and financial management software

Integrate with payment gateways and enterprise payments software

Deliver integrations with accounting modules of ERP systems

Provide integration with accounting and financial management software

Based on 12 Volopay reviews. Integrate with payment gateways and enterprise payments software

Deliver integrations with accounting modules of ERP systems

Sync with company accounts to transfer payments for approved invoices 10 reviewers of Volopay have provided feedback on this feature.

Provide standard invoice templates that can be customized by users

Set regulations set forth by each company and keeps travel and reimbursement policies in compliance

Snaps receipts, capture and approve expense on the move, and track travel through GPS

Incoporates company travel restrictions and guidelines to help stay in compliance and on budget

Creates a path of tasks that need to be completed and assigns approval tasks to individuals

Allows users to submit travel requests and expense reports directly to the correct approvers

Reduces future risks through root cause analysis and process improvement

Reduces frequency of errors, identifies risk and improves efficiency

Scores suppliers and employees based on risk factors

Identifies and recoups funds and prevents errors from happening again

Offers reporting to aid in minimizing future lost profits and process breakdown

Includes a library of audit-tested filters to identify AP outliers that are outside company policy

Conducts a post-audit analysis of large volumes of data to identify historical payment errors and automatically generate claims

Detects and prevents a wide range of overpayment errors

Detects and prevents a wide range of duplicate payments

Enables automatic checks of new vendors being set up in the system to combat potential billing schemes

Generates comprehensive data needed to conduct a thorough investigation

Provides continuous, proactive fraud monitoring across multiple systems and data formats

Online credit card number that can be instantly sent to employees and used for secure, one-time purchases This feature was mentioned in 19 Volopay reviews.

Online credit card number that can be instantly sent to employees and used for secure, recurring payments, such as subscriptions or services 20 reviewers of Volopay have provided feedback on this feature.

Physical credit cards used by employees for various expenses that allow management to monitor spending and budgets 16 reviewers of Volopay have provided feedback on this feature.

Based on 17 Volopay reviews. Report on spend transactions as they happen in real time

As reported in 18 Volopay reviews. Reports that allow the user to sort and filter by vendor, team, GL, department, etc.

Based on 18 Volopay reviews. The ability to export reports in various formats, such as excel, CSV, and Google Sheets

Report on and track spending against budgets This feature was mentioned in 18 Volopay reviews.

Pay vendors through a dashboard or portal and maintain vendor payment information This feature was mentioned in 21 Volopay reviews.

Manage and execute recurring payments, such as subscriptions, services, utilities, etc. 21 reviewers of Volopay have provided feedback on this feature.

Reimburse an employee for all necessary expenditures or losses incurred by the employee within the employee's scope of employment 17 reviewers of Volopay have provided feedback on this feature.

Based on 14 Volopay reviews. Allows for the electronic transfer of funds between banks

Real-time notifications for fraudulant and/or duplicate spending This feature was mentioned in 15 Volopay reviews.

Based on 15 Volopay reviews. Individual, unique cards for each vendor to help manage duplicate and overpayments

Control spend limits, expiration dates, and lock and unlock stolen or lost cards This feature was mentioned in 16 Volopay reviews.

Uses AI to offer highly personalized experiences by analyzing data from previous travel patterns, preferences, and behaviors

Uses ML and AI to analyze historical data to identify trends and make predictions for travel costs, peak travel times, weather conditions, or flight cancellations

Uses AI and ML to automate tasks such as booking, expense reporting, and itinerary management, to reduce admin costs

Uses AI and ML to analyze spending patterns to identify cost-saving opportunities, such as recommending alternative travel options of similar quality at lower prices

Provides AI guided chatbots to provide real-time assistance to travelers, answering questions, providing updates, and offering support 24/7

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Improves performance based on feedback and experience

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Capability to perform complex tasks without constant human input

Anticipates needs and offers suggestions without prompting

Works across multiple software systems or databases

Improves performance based on feedback and experience

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives