OneTrust Privacy Automation Features

Tools to (re)structure data in a manner that allows extracting insights quickly and accurately

Analyzes data to find and recommend the highest value customer segmentations.

Tools to create and adjust workflows to ensure consistency.

Presents information and analytics in a digestible, intuitive, and visually appealing way.

Configure existing workflows to meet your organization's needs

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards.

Provides guidelines or training related to sensitive data compliance requirements,

Allows administrators to set policies for security and data governance

Monitors data quality and send alerts based on violations or misuse

Active monitoring of systems, applications, or networks

Curates collected data for big data analytics solutions to analyze, manipulate, and model

Facilitates the disseminating of collected big data throughout parallel computing clusters

Compile data from across all systems so that users can view relevant information easily.

Data Subject Access Request (DSAR) functionality helps companies comply with user access and deletion requests.

Identity verification functionality validates a person's identity prior to a company complying with a data subject access request.

Privacy Impact Assessment (PIA) features help companies evalute, assess, track and report on the privacy implications of their data.

Data mapping functionality, which helps companies understand how data flows throughout their organization, is achieved through manual surveys sent to company employees.

Data mapping functionality, which helps companies understand how data flows throughout their organization, is achieved through automated machine learning.

Data discovery features collect and aggregate data from a variety of sources and prepares it in formats that both people and software can easily use it to then run analytics.

Data classification features tag the discovered data to make it easy to search, find, retrieve, and track.

De-identification or pseudonymization features replace personally identifiable information with artificial identifiers, or pseudonyms to comply with privacy regulations.

Data Breach Notification features help companies automate their breach response to stakeholders.

Consent management features help companies obtain and manage user consent when collecting, sharing, buying, or selling a user's data.

Website tracking scanning features help companies understand what cookies, beacons, and other trackers are on their websites.

Data Access Governance functionality helps limit the number of people who have access to data unless they are permissioned to do so.

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Create, manage, and track policies and procedures within an organization

Pinpoint and mitigate risk from third-party vendors and suppliers.

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Searchable repository of information about clients

Ensure internal objectives and compliance with policies are met

Detect (and block) vulnerabilities and threats in your applications based on vulnerability information

Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties

Collect and maintain structured information that describes data or content

Manage and store data in a database

Track and manage adherence to policies for any service, product, process, or supplier

Identify sensitive or personal information collected from users

Initiate collection and analysis of known risks

Identity verification functionality validates a person's identity prior to a company complying with a data subject access request.

Offers workflows to process Data Subject Access Requests to enable multiple departments to assist when complying with user access and deletion requests.

Offers a user-facing portal for data subjects to request access to their data.

Has reporting and log functionality to prove that companies are in compliance with mandated response time, per privacy laws such as GDPR, CCPA, and others.

Has a centralized view of PIA software functions, such as tracking, templates, and reporting

Offers tracking functionality to manage privacy impact assessments during its lifecycle

Offers assessment templates which can be customized to meet business needs

Offers workflows to enable multiple departments to collaborate on privacy impact assessments.

Has reporting and analytics functionality to highlight risks and compare analyses.

Offers a dashboard to capture, store, and manage granular user consents

Provide reporting functions showing granular data to demonstrate compliance to regulators

Integrates with marketing software and other analytical tools

Allows end-users to manage their preferences online

Shows audit trails of how user consent preferences have changed

Offers APIs to link to your data

Offers a mobile SDK to use consent management tools on mobile apps

Offers customizeable designs to match corporate branding

Offers server-side storage of consent, not client-side, for compliance reporting purposes

Automatically scan websites to identify web trackers, such as cookies

Automatically updates privacy policies based on scans

Generates a Cookie Notice report

Easy to install on existing websites with simple code

Regularly sends scan reports to stakeholders

Searches structured, semi-structured, and unstructured data for sensitive data.

Offers contextual search functions to understand factors such as file type, sensitivity, user type, location, and other metadata.

Has template rules and pattern matching algorithms (PII, PCI, PHI and more)

Offers the option to create custom templates and rules based on department, user type and data type.

Offers false-positive management functions

Search multiple file types (images, PDFs, etc.) and repository locations (such as on-premise databases, cloud storage, email servers, websites, etc.)

Monitors data stores in real-time searching for newly created sensitive data.

Offers a dashboard showing specific location of sensitive data.

Facilitates compliance and enables adherence to common industry regulatory standards such as GDPR, CCPA, HIPAA, PCI DSS, ISO, and others.

Offers reporting functionality.

Stores definitions of the data elements and their relationships (metadata) and how they are retrieved for the user

Collect and maintain structured information that describes data or content

Create, design and manage workflows for repetitive tasks

Track and manage adherence to policies for any service, product, process, or supplier

Generates privacy policies for businesses based on their specific requirements.

Offers downloadable privacy policy.

Offers embeddable privacy policies to add directly to a business’ websites or apps.

Automatically updates as privacy policy laws change.

Offers override features if a business does not want to automatically update their privacy policy.

Offers a dashboard to monitor changes to privacy policies.

Allows vendors to own and update their vendor page with security and compliance documentation to share with customers

Allows companies to assess vendors profiles in a centralized catalog

Offers standardized security and privacy framework questionnaire templates

Offers role based access controls to allow only permissioned users to utilize various parts of the software.

Offers built-in or automated vendor risk scoring

Offers tools to assess fourth parties -- your vendor's vendors

Monitors changes in risk and sends notifications, alerts, and reminders for specific actions including: upcoming assessments, profile access requests, etc

Uses AI to alert administrators to changes in risk scoring through continuous monitoring.

Lets users build a glossary of business terms, vocabulary and definitions across multiple tools.

Provides a built-in integrated data catalog that allows users to easily locate data across multiple sources.

Monitors and cleanses data with the help of business rules and analytical algorithms.

Visualize data flows and lineage that demonstrates compliance with reports and dashboards through a single console.

Provides an automated data lineage functionality which provides visibility over the entire data movement journey from data origination to destination.

Graphical representation of data

Authenticates and authorizes individuals to access the data they are allowed to see and use.

Helps identify and manage the roles of owners and stewards of data.

Helps adhere to data privacy regulations and norms.

Define levels of authorization for access to specific files or systems

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Collect and maintain structured information that describes data or content

Defines, validates, and monitors business rules to safeguard master data readiness.

Allows users to create and review data policies to make them consistent across the organization.

Manage and store data in a database

Allows users to generate text based on a text prompt.

Condenses long documents or text into a brief summary.

Use AI to generate content in the form of text, images, videos, etc.

Utilizes AI to summarize security questionnaires.

Automate text responses to common security assessment questions.

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Anticipates needs and offers suggestions without prompting

Set up connections to third-party platforms to improve business processes

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Improves performance based on feedback and experience

Engages in human-like conversation for task delegation

Makes informed choices based on available data and objectives

Set up connections to third-party platforms to improve business processes

Integrates with Active Directory

Graphical representation of data

Interact with data visualization elements, such as charts and graphs, to drill down into data

Allows users to manage data from a number of sources

Identify sensitive or personal information collected from users

Import and export data to and from software applications

Review data from past periods to reveal recurring tendencies and predict future performance

Translate EDI formats into data suitable for use with company applications.

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Search and filter data across systems to locate required information by entering keywords or certain criteria

Public or private sharing of digital files such as documents, audio/video, images, and more

Application programming interface that allows for integration with other systems/databases

Alter the layout and content of reports

Creation and customization of dashboards

Form predictions based on past and present data/trends

View and track pertinent metrics to find patterns and gain insights from data

Use AI to generate content in the form of text, images, videos, etc.

Access, combine, transform, and store data without the help of an IT department

Connect to big data sources

Track the management and flow of data throughout the organization

Define levels of authorization for access to specific files or systems

Automatically retrieve and pull information from documents, websites, images, data sets, and other sources

Track and document all activities across devices, networks, and other systems

Removes data that is incomplete, inaccurate, or irrelevant from a dataset

Assemble applications and processes by dragging over and arranging pre-built components

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Share pre-configured sets of data organized and presented in a specific manner with the organization

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Examine large amounts of data to uncover hidden patterns, correlations, and other insights

One-off queries made on an as-needed basis

Conceptual model of how data items relate to each other

Software program that continuously adjusts its behavior based on observed data

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Allow users to access multiple services after entering their login credentials once

Use AI to generate content in the form of text, images, videos, etc.

Define levels of authorization for access to specific files or systems

Data is backed up automatically to prevent data loss

Verify the identity of users/devices to enable secure access

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Compliant with HIPAA, which sets standards for sensitive patient data protection

Track the management and flow of data throughout the organization

Receive alerts and reports of security problems including password breaches

Modification of sensitive data to make it invaluable for unauthorized intruders

Gives visibility to the origin, history, transformation and location of data

Provides a channel for team members to share media files, communicate, and work together

Ability to restore deleted, hidden, or lost data from an email server/system

Addition of necessary external data, applications, tools, or features

Allows users to secure content and data for any use.

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Application programming interface that allows for integration with other systems/databases

Protect sensitive data for digital privacy

Securely stores data to prevent data loss or breaches

Request from data subject to data controller to access, change or delete personal/sensitive information

Data impact assessments to identify and mitigate potential data risks

Convert data into a code for security

Ensure compliance with the General Data Protection Regulation protocols

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Move from one database to another, or upgrade the version of database software being used

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Import, collect, and capture data from multiple sources

A record of all activities within the system, including user access, changes made, etc.

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Allow users to access multiple services after entering their login credentials once

Alter the layout and content of reports

Examines, analyzes, and organizes data to create relevant summaries or graphs.

Verify the identity of users/devices to enable secure access

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Securely stores data to prevent data loss or breaches

Protect sensitive data for digital privacy

Compliant with HIPAA, which sets standards for sensitive patient data protection

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Initiate collection and analysis of known risks

Track the management and flow of data throughout the organization

Search and filter data across systems to locate required information by entering keywords or certain criteria

Online portal through which end users can access the system, manage tasks, or obtain information

Allows users to manage data from a number of sources

Store and organize documents in a centralized system

Application programming interface that allows for integration with other systems/databases

Track and document all activities across devices, networks, and other systems

Data is backed up automatically to prevent data loss

Interact with data visualization elements, such as charts and graphs, to drill down into data