InStaff Reviews & Product Details

InStaff is an employee self-service portal that replaces paper and scattered spreadsheets with one secure place for pay, time, and documents. Employees get 24/7 access to their paystubs and tax forms, submit timesheets and time-off requests, sign documents, and track their certifications. Payroll and HR teams stop fielding the same requests every pay run. The platform is modular, so you turn on what you need and add more as you grow: - Paystubs & Tax Forms: automated delivery of your existing PDF paystubs, as-is, with complete pay history - Time Tracking: digital timesheets, mobile clock-in, geofencing, and a shared punch-clock terminal - Time-Off Requests: configurable approval workflows, types, and balances - Documents & E-Signatures: policies, forms, and contracts sent for signature and kept in one organized record - Announcements & Surveys: company news on the employee dashboard, plus employee feedback - Certifications & Licenses: expiry tracking with proactive alerts - Employee Directory & Org Chart: searchable and self-serve - Expenses: submit, approve, and reimburse from the portal - Employee Records Hub: centralized employee information with role-based permissions InStaff works alongside your existing payroll system rather than replacing it, and it supports any system that produces a PDF paystub. That includes Sage 300, Sage 300 CRE, Sage 50, Sage 100, QuickBooks Desktop, QuickBooks Online, Deltek Costpoint, Viewpoint Vista, Viewpoint Spectrum, Oracle JD Edwards EnterpriseOne, Microsoft Dynamics NAV, and Foundation Construction Payroll. If your system is not on that list, it is usually still a fit. InStaff is backed by 40+ years of ERP implementation and integration experience and 10+ years building this platform. It is SOC 2 Type II certified, with multi-factor authentication at no extra cost and role-based access, so employees only see what they are permitted to see. Available in English, French, and Spanish. Most teams are live and paperless within a few weeks, with data migration handled during onboarding. Modular pricing and a 14-day free trial.

Seller

InStaff Inc

Discussions

InStaff Community

Languages Supported

English, French, Spanish

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Pricing

Pricing provided by InStaff.

Base Portal, up to 100 employees

$40.00

100 employees Per Month

Base Portal, 101 to 500 employees

$80.00

500 employees Per Month

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SG

Sachin G.

Customer Service Executive

Mid-Market (51-1000 emp.)

8/22/2021

"InStaff is the best HRMS software in the market with many features"

5/5

What do you like best about InStaff?

InStaff is the business solution for our company's private documents and employee files. The best feature is the new employees can fill in their information on their own. And also, there is a feature of making company announcements that will be visible to all employees. When the employee logs into the account, they will see the notification of the announcements made by the company which will be beneficial for them. Review collected by and hosted on G2.com.

What do you dislike about InStaff?

I believe that the companies should get more time for free demo version. And the service team replies after a few days which is disappointing. And I would like to share that the website on a mobile device does not work smoothly like the desktop version which I think should be taken care of shortly by the developers. Review collected by and hosted on G2.com.

Recommendations to others considering InStaff:

I would highly recommend InStaff for the best HRMS software experience. It is very flexible and reliable software which is easy to use. If you are looking for the best HRMS software for your organisation, InStaff is the best option available. You will love all the features offered by InStaff and before buying a paid version, there is also an option of free demo. You are surely going to get the value for money. Review collected by and hosted on G2.com.

What problems is InStaff solving and how is that benefiting you?

We have been using InStaff as a primary software at our workplace since many months now and it is the best software for our company. It saves time of the employees as well as of the company. And the best thing is it is compatible with all the windows devices. And I love that you can also integrate other softwares with InStaff for which you need to get in touch with the InStaff support once. Since we have more employees at our organisation, I check the directory on InStaff itself as it shows the employee information in the software itself. It is also easy to access the company files/training files for refresher. I love that it is easy to raise a ticket for time-off on InStaff, you can place the vacation request instantly. Review collected by and hosted on G2.com.

FS

Faizaan S.

Customer Service Rep

Small-Business (50 or fewer emp.)

1/21/2022

"Excellent Employee Self Service Portal"

4/5

What do you like best about InStaff?

Easy integration and synchronize with existing employee databas. Provides excellent user interface for processing daily employee transactions. Also allows employee forms, manuals and policies. Review collected by and hosted on G2.com.

What do you dislike about InStaff?

Some more third party integration options should be allowed. Also, calendar management can be upgraded to be better. Alerts and notifications should be more automated. Review collected by and hosted on G2.com.