InStaff Pricing Overview

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InStaff Pricing Key Insights

Last updated on Apr 09, 2026

InStaff offers 3 pricing editions, starting from $40 to $100. InStaff pricing tiers are designed to support different usage levels and team sizes. InStaff also offers a free trial. Compare the InStaff pricing table below to figure out the best fit for your needs. Some plans may require you to contact InStaff Inc for custom pricing.

Base Portal, up to 100 employees — $40 / 100 employees Per Month

Base Portal, 101 to 500 employees — $80 / 500 employees Per Month

Base Portal, 501+ employees — $100 / 501 employees Per Month

Rated 4.5 / 5

*Pricing information is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations must be conducted with the seller.

Base Portal, up to 100 employees

$40.00

100 employees Per Month

The foundation every InStaff account runs on. Covers the hosted employee portal itself for companies with up to 100 employees. Add any of the modules you need on top of it, and change them as you grow.

Base Portal, 101 to 500 employees

$80.00

500 employees Per Month

The same hosted employee portal, priced for mid-sized teams of 101 to 500 employees. Modules are added on top of the base portal and can be changed as your headcount moves.

Base Portal, 501+ employees

$100.00

501 employees Per Month

The same hosted employee portal, priced for larger workforces of 501 employees and up. Modules are added on top of the base portal and can be changed as your headcount moves.

InStaff is priced in two parts. Every account pays a flat monthly portal fee based on headcount, then adds only the modules it needs.

Module rates on top of the base portal:
- Paystubs & Tax Forms: 48 cents per stub or tax form delivered
- Time Tracking: $5 per user per month
- Time Off Management: $1 per user per month
- Expense Management: $3 per user per month
- Employee Records Hub: 20 cents per employee per month
- Certifications & Licenses: $20 per month, flat rate
- Announcements & Surveys and Employee Directory & Org Chart: included at no extra cost

You can turn modules on and off as your needs change, so a 40-person team paying for paystub delivery alone and a 600-person team running time tracking, expenses and certifications are on the same platform at very different price points.

Pricing information for InStaff is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase InStaff must be conducted with the seller.

Prices shown are in USD. A one-time setup fee is applied once, on your first invoice, and is scaled to company size. Billing is monthly or annual, and customer support is free on every plan. A 14-day free trial is available.

Pricing information was last updated on October 07, 2026

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InStaff Alternatives Pricing

The following is a quick overview of editions offered by other Time Tracking Software

Product	Price	Features
Leapsome Agentic HRIS Foundation	Free1 Employee Per Month	Basic HRIS for running essential people operations. List price $7 per employee per month, currently free when booked with at least one Talent Suite module (offer valid through Dec 31, 2026). Employee profiles Absence management Document management Payroll prep Pre- & Onboarding
Keka Foundation	Contact UsPer Month	For companies that are just getting started with automation Core HR Payroll and Expense Time Tracking Employee Self Service
Hubstaff Starter	$4.992 user minumum Per Month	Time tracking Timesheets Activity levels Limited screenshots Limited app & URL tracking Limited reports Limited payments Clients & Invoices 2-day email support

Various alternatives pricing & plans

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Pricing information for the above various InStaff alternatives is supplied by the respective software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase any of these products must be conducted with the seller.