Fourwaves pricing is flat, published and charged per year, so an organizing committee can budget its event before talking to anyone. There are four plans. Three are self-serve and can be started from the pricing page in minutes; the fourth, Pro, is quoted on volume. Prices are listed in USD, CAD and EUR.
How the plans are priced
The only usage limit is the number of abstract submissions your organization receives per year, counted across all your events. Registrations are unlimited on every plan, and events are unlimited on the self-serve plans. There are no add-ons: every feature of a plan is included in its yearly price.
Starter (free)
$0. Up to 25 abstract submissions per year, unlimited events and unlimited registrations. Includes the branded event website, registration and payments, the program, the abstract booklet with author index, the conference app, and AI, chat and email support. The form allows unlimited custom fields including file uploads for posters, slides, images and more. Built to run a small departmental event at no cost, or to test the platform before an upgrade.
Essential
$999 USD per year (CAD $1,199, EUR €899). Up to 100 abstract submissions per year. Adds email communications to participants and presenters, visual website sections and galleries, and the badge generator. Fits a research day, a symposium or a small annual meeting without peer review.
Advanced
$2,599 USD per year (CAD $2,899, EUR €2,299). Up to 300 abstract submissions per year. Adds peer review with unlimited reviewers (single or double-blind, custom scoring criteria, assignment by topic), unlimited website pages, the certificates generator and an onboarding call. This is the plan for a society or association annual meeting with a review committee.
Pro (custom pricing)
Quoted on your volume of submissions and events. For organizations expecting more than 300 submissions a year, running many events on one account, or processing a high payment volume. Adds a custom submission volume, a custom number of events, tracks management for multi-track congresses, event-specific admins, white label (your own domain, no Fourwaves footer), video recordings, virtual poster sessions, a dedicated success manager and a custom service fee. Book a demo to get a quote.
Multi-year terms
Every paid plan can be taken for 1, 2 or 3 years at checkout. A 2 or 3-year term is 10% lower than the 1-year price (Essential $899 USD, Advanced $2,339 USD per year) and the price is locked for the whole term. You are invoiced once a year, not up front, the plan renews automatically, and you can cancel anytime without penalty. This protects a society or association budget against renewal increases and keeps the setup in place when the organizing committee rotates.
Service fee
A 3% service fee applies only when you collect credit card payments through the platform. It is the only cost outside the plan. Since 2025, organizers can pass the service fee on to registrants at checkout. Payments go through your own payment gateway (Stripe, PayPal or an institutional gateway) and land directly in your account: Fourwaves never holds your funds. Free registrations and registrations paid by invoice or bank transfer carry no service fee.
What counts as an abstract submission
One entry received through a submission form, for any presentation type: poster, talk, workshop proposal or paper. Registrations, reviews and edits to an existing submission are not counted. When your organization reaches its yearly cap, new submissions pause until you upgrade to the next plan; existing submissions, registrations and event websites stay accessible, and the upgrade applies to all your events.
How to pay and what happens at renewal
Plans can be paid by credit card, invoice, purchase order or bank transfer, which suits university cost centers and grant accounts. When a plan is not renewed, the account moves back to the free Starter plan: you keep access to past events, and premium features such as sending emails, editing content or receiving new submissions are disabled until you renew.
Which plan should a prospective buyer expect to need?
- A departmental research day or student symposium with a few dozen posters: Starter or Essential.
- A society or association annual meeting with a call for abstracts and a review committee: Advanced.
- A multi-track international congress, a research network running several events a year, or a professional conference organizer managing conferences for clients: Pro.
Full, current details are on fourwaves.com/pricing.
Pricing information for Fourwaves is supplied by the software provider or retrieved from publicly
accessible pricing materials. Final cost negotiations to purchase Fourwaves must be conducted with the
seller.
Pricing information was last updated on November 11, 2026
