Top Free Enterprise Information Archiving Software

CrashPlan Platform

CrashPlan delivers enterprise-grade backup, recovery, and archiving to protect the data organizations cannot afford to lose. Our cloud-native platform helps businesses secure Microsoft 365, Google Workspace, endpoint, and server data with scalable protection that reduces risk, supports compliance, and controls storage costs. Built for modern IT environments, CrashPlan enables fast, reliable recovery while supporting long-term retention, legal hold, and broader data governance needs. We help enterprises strengthen resilience and maintain continuity without added complexity.

Average Rating: 4.9/5.0

Total Reviews: 264

Cryoserver

Launched in the UK in 2003, Cryoserver has customers in 28 countries around the globe. It serves a large client base across all sectors, including financial, industrial and government. Cryoserver email archiving technologies are one of the pioneers of email archiving; with many years’ of experience, investment and development, the Cryoserver technologies deliver highly complex and ultra-secure systems with simplistic and easy-to-use interfaces allowing for expert archiving solutions that everyone can benefit from. Delivered either as an onpremise or as a cloud solution. Cryoserver helps organisations and individuals to find emails in a secure tamper evident archive in split seconds.

Average Rating: 4.6/5.0

Total Reviews: 53

AvePoint Confidence Platform

AvePoint is the unifying Trust Layer for AI. AvePoint enables more than 28,000 organizations and 6,000 channel partners to protect, secure, and govern their entire AI estate across data, infrastructure, AI and agents for Microsoft, Google, Salesforce, and other leading cloud environments — so that enterprises can deploy AI with confidence and scale innovation without scaling risk. To learn more, visit www.avepoint.com.

Average Rating: 4.5/5.0

Total Reviews: 123

Zix Information Archiving

Zix Information Archiving provides unified data archiving, streamlined communication, and increased efficiency across organizations. Message retention for all digital communications makes compliance and eDiscovery easier for your team, and even work across social media and communication tools like Microsoft Teams. Our policy controls allow you to control which messages get archived and for how long, and our message relevance classification makes case assessment, investigation, and management easier than ever. Zix provides data archiving solutions done right.

Average Rating: 3.9/5.0

Total Reviews: 12

Jatheon Enterprise Data Archiving Solution

Jatheon's archiving solution assists organizations to store, access, search and produce structured and unstructured historical communications data for audits, compliance and ediscovery. With Jatheon, organizations can capture data from various sources (email, social media, chat apps, telephony), automate its retention, monitor conversations for policy violations and simplify and accelerate FOIA and ediscovery processes.

Average Rating: 4.7/5.0

Total Reviews: 20

Org IQ

Org IQ is the intelligent way to see, understand, and scale using your organization’s most valuable comms asset: email. Built for small to medium-sized businesses and their MSP partners, Org IQ captures every message across your workplace. No gaps, no IT burden. Once connected to Google Workspace, Microsoft 365, or your legacy email archive, Org IQ goes beyond storage to deliver decision-ready intelligence: ✓ Spot hidden signals — detect sentiment shifts, stalled deals, or customer complaints buried in inboxes. ✓ Preserve institutional knowledge — keep contacts, context, and project history safe when employees leave. ✓ Empower HR and leadership — monitor culture and performance trends without overstepping into private correspondence. ✓ Reduce compliance risk — surface PII exposure and share only what’s needed for audits or legal reviews. Org IQ is designed to grow with you, transforming everyday communication into insights for Sales, HR, Legal, Customer Service, and the C-suite. Try it free today. No contracts or commitments. Just clarity, continuity, and powerful analytics at your fingertips. And when you’re ready to lock in, Org IQ offers simple monthly pricing proportionate to your usage, backed by transparent in-app billing. Ready to move from inbox overload to intelligence? Org IQ is ready to get you there.

Average Rating: 5.0/5.0

Total Reviews: 4

GFI Archiver

GFI Archiver provides businesses with a software solution to archive and search emails, calendar entries, attachments, and other digital communications. Archiver makes it simple for you to meet compliance regulations and other legal requirements. GFI Archiver automatically stores all company emails and files in a central, secure environment that you can access quickly and search easily. With GFI Archiver, you will be able to: • Securely archive emails and files for compliance and management • Easily access and search your electronic history • Improve email performance and save money Start archiving your emails, calendar, files, faxes with tamper-proof security.

Average Rating: 3.2/5.0

Total Reviews: 3

Archiware P5 Archive

Archiware P5 Archive migrates data from online storage to a disk, cloud or tape Archive. Archiving can be manual or automated and offers the option of previews/proxies and metadata to build an Archive catalogue for a simple user restore. When archiving to LTO tape, the cloning feature creates two identical sets of tape to facilitate offsite storage. Parallelization of drives allows for maximum throughput. The add-on P5 Companion allows drag-and-drop archiving and retrieval. Stubs/link files remain in the original location for easy restore and provide previews and metadata on double-click. P5 Archive is part of the P5 Software platform consisting of four Modules: P5 Synchronize for data replication, P5 Backup for Server Backup, P5 Backup2Go for endpoint backup and P5 Archive for data migration. Archiware P5 runs on Mac, Windows, Linux, QNAP, Synology, FreeNAS/TrueNAS, NetGear and is compatible with virtually any storage hardware on the market, including all LTO tape drives and libraries. Find more information about Archiware P5 on our Youtube Channel: https://www.youtube.com/user/ArchiwarePresSTORE

Average Rating: 4.5/5.0

Total Reviews: 2

Brolly

Brolly is cloud-based social media archiving software for government and regulated organizations. It helps records, communications, governance and legal teams preserve supported content from connected official accounts, find the conversation they need and export records for review. Brolly connects to Facebook, Instagram, Threads, X, YouTube, LinkedIn and TikTok through official APIs. Depending on the platform and account permissions, captured records can include posts, comments, replies, reactions, media, edits and deletions, with available metadata and timestamps. Capture is near real time. Direct messages and historical content are available only where the platform API and account permissions support them; content that was never captured cannot be recovered by the archive. Teams can search across connected accounts, review captured conversations and available version history, and export PDF, CSV, HTML or JSON. Records carry audit logs, and exports include digital checksums to support integrity review. The software supports a records workflow; it does not determine an organization's legal obligations or guarantee compliance. Archive and Monitoring, including keyword and phrase alerts across connected official channels, are included in current plans. Insights adds performance, sentiment and topic analysis of archived content. Protect adds moderation capabilities. Insights, Protect and selected integrations are optional additions; the OpenText Content Manager integration is separately priced. Plans are sized by new records captured each month, with unlimited connected accounts, users and storage. A 30-day free trial includes Archive and Monitoring, with no credit card required. Brolly focuses on social media records. It does not archive websites or email and does not currently import third-party archives. When comparing providers, bring your account inventory, required content types and existing-record access needs to the demonstration.

Average Rating: 5.0/5.0

Total Reviews: 2

CivicPlus Social Media Archiving

Social Media Archiving (formerly Archive Social) is the only dependable social media archiving software helping government agencies and education institutions to capture and preserve social media content and activity, ensuring compliance with FOIA and state public records laws. Managed on our secure, 100% cloud-based platform, providing various benefits such as: compliance assurance, time and cost savings, and risk mitigation.

Average Rating: 4.3/5.0

Total Reviews: 2

eFiler

eFiler is a low-cost Outlook plug-in — for both New Outlook and Classic Outlook — that files your emails alongside your other documents, saving them directly into your existing network or cloud storage folders instead of leaving them siloed in individual mailboxes. Available as eFiler365 for New Outlook (supporting all devices) and as a COM add-in for Classic Outlook, eFiler works with the storage you already use, so there's no migration and no new infrastructure to learn. Key capabilities: File emails to network or cloud storage — save messages next to related project or client documents, so nothing is trapped in one person's inbox Search filed emails directly from Outlook — find messages stored in network or cloud locations without leaving your inbox Reply and forward as normal — filed emails behave exactly as if they were still in Outlook Direct API integrations with Autodesk Docs, SharePoint, Egnyte, Google Drive Save and search emails to any other cloud desktop connector Automated filing rules — predictive and automated options reduce manual sorting and improve team-wide adoption eFiler is built for teams who rely on shared folders, client or project-based file structures, or network drives, and want their email correspondence organized the same way as everything else — without shared mailboxes, public folders, or a separate email archive to manage.

Average Rating: 4.0/5.0

Total Reviews: 2

Sharp Archive

Sharp Archive is a leading archiving company, primarily servicing businesses, individuals, and organizations who are required to capture and create an archive of their social media content and communication. Our users come from various industries such as finance, healthcare, education, and government. Sharp Archive was founded by financial professionals who are also under mandatory archiving rules. When we were looking for software solutions, we were surprised by how expensive and out-of-date the options were. In some cases, the software had not been updated to meet the latest regulations.

Average Rating: 5.0/5.0

Total Reviews: 2

Zasio’s Versatile Retention

Versatile Retention is a complete schedule management and research solution that gives your business total control over your retention schedule. This program includes over 115,000 U.S. federal and state-issued records retention citations, with a global research footprint to 130 countries. It will give you complete control over your retention schedule. Versatile Retention is also scalable, so whether you need a tool for one user or access for thousands of users across multiple departments, Versatile Retention will work for you. And now with our SaaS model, you can access Versatile Retention anywhere, at any time. There is no software to install, no servers to manage, no updates to apply—all you need is a web browser.

Average Rating: 3.5/5.0

Total Reviews: 1

Backblaze B2 Cloud Storage

Backblaze B2 is S3 compatible cloud object storage built purposefully to unlock budgets, unburden administrators, and unleash innovators. Delivering performance at 1/5 the cost including free egress up to 3x monthly storage, it’s the easy choice for more than 85,000 organizations including Patagonia, UCLA, Fortune, and Streamlabs for backup, active archive, and application storage needs. Together with technology partners, Backblaze B2 helps customers break free from restrictive, overpriced legacy providers that hold them back, and blaze forward with the full power of the open cloud in their hands.

Average Rating: 4.6/5.0

Total Reviews: 117

Colligo Email Manager for Microsoft 365

Colligo Email Manager for Microsoft 365 makes it easy to capture, classify and manage Outlook emails and attachments in SharePoint for records management, compliance and AI governance. Users can manage business email without leaving Outlook, making it easier to get important information out of individual mailboxes and into SharePoint. With Colligo Email Manager, organisations can: * File email and attachments directly from Outlook to SharePoint using one-click filing, drag-and-drop and Send & File * Automate email capture with Colligo Auto-File to reduce reliance on employees manually filing every message * Apply metadata and retention labels as email is captured to support consistent records management and information governance * Quickly find and access filed content in SharePoint * Improve compliance and reduce risk by managing business email alongside other governed Microsoft 365 content * Create a stronger information foundation for Microsoft Copilot and AI by ensuring valuable email content is captured, classified and governed Built for Microsoft 365, Colligo Email Manager integrates with Outlook and SharePoint and provides centralised administration for enterprise deployment.