Top Free Email Archiving Software

NinjaOne

NinjaOne is the unified IT operations platform that helps IT teams and managed service providers manage, secure, and support every endpoint from a single cloud-native console. Nearly 40,000 customers across 140+ countries use NinjaOne to replace fragmented point tools with one platform built to scale. The platform brings together the core work of modern IT operations: endpoint management, autonomous patch management, vulnerability management, endpoint and SaaS backup, remote access, and IT service desk. Teams monitor and control Windows, macOS, Linux, mobile, and virtual devices in one place, automate routine work with policy-based automation and human-centered AI, and cut the cost and risk that come from running many disconnected tools. NinjaOne serves internal IT teams and MSPs alike, from lean IT departments to mid-market and large enterprise organizations managing distributed, multi-site environments. Common uses include consolidating IT tooling, automating patching for security and compliance, managing distributed and hybrid workforces, improving endpoint visibility, and strengthening backup and ransomware readiness. NinjaOne has maintained a 98 percent customer satisfaction score for more than five years, backed by free unlimited onboarding and 24/7 support in seven languages. Organizations that move to NinjaOne report replacing four or more separate tools with the single platform. NinjaOne is FedRAMP Moderate Authorized and SOC 2 Type II and Type III compliant, and supports audit-ready compliance evidence across frameworks including CMMC, ISO 27001, and HIPAA. The mission behind the platform is simple: unify IT to simplify work, giving IT teams better tools and employees a great technology experience at work.

Average Rating: 4.7/5.0

Total Reviews: 4,991

Paubox

Paubox is a HIPAA compliant email security platform designed for healthcare organizations. It provides outbound email encryption and AI-powered inbound email protection, helping organizations safeguard protected health information (PHI) without changing how staff or patients use email. Email remains a critical communication tool in healthcare, but standard platforms like Google Workspace and Microsoft 365 are not HIPAA compliant on their own. Paubox makes compliance automatic and enhances security to defend against evolving phishing and malware attacks, all while maintaining a seamless user experience. Paubox serves small to mid-sized healthcare organizations, clinics, and IT teams seeking reliable compliance, reduced risk, and simple management. Key capabilities: - Automatic outbound encryption: Every message is encrypted by default; recipients read emails directly in their inbox, without portals or passwords - AI-powered inbound email security: Detects and blocks phishing, spoofing, and malware using generative AI analysis - Seamless integration: Works with Google Workspace, Microsoft 365, and Microsoft Exchange without new workflows or domain changes - Compliance and control: Supports HIPAA compliance and minimizes human error in handling PHI - Additional tools: Archiving, Data Loss Prevention, Paubox Email API, and Paubox Marketing Benefits: - Simplifies compliance management and reduces IT workload - Improves patient and staff experience with frictionless secure email - Strengthens protection against modern email threats Paubox enables healthcare organizations to confidently use email as a secure, compliant, and user-friendly communication channel, eliminating guesswork for staff and helping IT teams protect against data breaches and compliance risk.

Average Rating: 4.9/5.0

Total Reviews: 649

Cryoserver

Launched in the UK in 2003, Cryoserver has customers in 28 countries around the globe. It serves a large client base across all sectors, including financial, industrial and government. Cryoserver email archiving technologies are one of the pioneers of email archiving; with many years’ of experience, investment and development, the Cryoserver technologies deliver highly complex and ultra-secure systems with simplistic and easy-to-use interfaces allowing for expert archiving solutions that everyone can benefit from. Delivered either as an onpremise or as a cloud solution. Cryoserver helps organisations and individuals to find emails in a secure tamper evident archive in split seconds.

Average Rating: 4.6/5.0

Total Reviews: 53

Jatheon Enterprise Data Archiving Solution

Jatheon's archiving solution assists organizations to store, access, search and produce structured and unstructured historical communications data for audits, compliance and ediscovery. With Jatheon, organizations can capture data from various sources (email, social media, chat apps, telephony), automate its retention, monitor conversations for policy violations and simplify and accelerate FOIA and ediscovery processes.

Average Rating: 4.7/5.0

Total Reviews: 20

N-able Mail Assure

N-able™ Mail Assure is cloud-based email security helps you and your customers stay in control and protect inbound and outbound email using collective threat intelligence, 24/7 email continuity, and long-term email archiving. Proprietary filtering technology, combined with real-time pattern threat recognition and machine learning technology, helps protect users against advanced phishing attacks, ransomware, malware, spam, and other email-borne threats. N-able™ Mail Assure offers: • Advanced threat protection for inbound and outbound email • Built-in 24/7 email continuity to maintain business productivity • Encrypted, long-term email archiving • A Private Portal for specifically business-critical emails • 99.99% malware catch rate, as certified by Virus Bulletin: https://www.virusbulletin.com/virusbulletin/2022/06/vbspam-comparative-review/ • A multitenant web interface designed for your technicians and end-users • Seamless integration with Microsoft 365™ • Quarantine reports to give users visibility over email flow

Average Rating: 4.0/5.0

Total Reviews: 67

CyberSentriq

CyberSentriq is an integrated cybersecurity and data protection platform, leveraging solutions from two best-of breed vendors in the MSP space. Partnering with over 3,000 MSPs and protecting over 150,000 SMBs globally, CyberSentriq provides an unmatched combination of proactive AI-driven email and web security, advanced data protection, and operational resilience. The CyberSentriq platform offers: - Data backup & recovery for Microsoft M365 & Entra ID, Azure, Google workspace and more - AI-driven threat intelligence and detection - Advanced email security at both the Mail Exchange (MX) and Integrated Cloud Email Security (ICES) layers. - Security awareness services - Phishing simulation - Email archiving and encryption

Average Rating: 4.6/5.0

Total Reviews: 385

Gmail Backup Tool

A Gmail Backup Tool is a specialized software solution designed to securely download and save emails from your Gmail account to a local system or external storage. It helps users create a complete backup of their mailbox, including emails, attachments, contacts, calendars, and other data. This tool is especially useful for data protection, migration, and offline access. Users can export Gmail data into multiple file formats such as PST, MBOX, EML, PDF, and more, making it easier to access emails across different email clients like Microsoft Outlook, Thunderbird, and Apple Mail. Key Features: - Backup Gmail emails with attachments - Export data into multiple file formats - Maintain folder hierarchy and email properties - Selective backup using date filters - Remove duplicate emails during backup - Support for bulk Gmail account backup

Average Rating: 4.4/5.0

Total Reviews: 38

Yahoo Backup Tool

Aryson Yahoo Backup Tool is a dedicated solution for backing up, exporting, and migrating Yahoo Mail data without affecting mailbox integrity. It allows users to download Yahoo emails along with attachments while preserving the original folder structure, metadata, and email formatting. The software supports exporting Yahoo mailbox data to popular file formats such as PST, PDF, MBOX, EML, MSG, DOC, DOCX, CSV, and JSON, making it compatible with various email clients and document management needs. It also enables direct migration of Yahoo Mail to Microsoft 365, Google Workspace, Gmail, IMAP servers, and other supported email platforms. Advanced filters help users back up only selected emails based on date, sender, recipient, subject, or folder. Additional features such as incremental backup, duplicate email prevention, bulk account processing, and custom destination selection simplify mailbox management for both individuals and organizations. Designed with a user-friendly interface, the tool ensures secure data handling, maintains a complete mailbox structure, and supports all recent Windows versions for a smooth and reliable Yahoo Mail backup experience.

Average Rating: 4.5/5.0

Total Reviews: 10

Zix Information Archiving

Zix Information Archiving provides unified data archiving, streamlined communication, and increased efficiency across organizations. Message retention for all digital communications makes compliance and eDiscovery easier for your team, and even work across social media and communication tools like Microsoft Teams. Our policy controls allow you to control which messages get archived and for how long, and our message relevance classification makes case assessment, investigation, and management easier than ever. Zix provides data archiving solutions done right.

Average Rating: 3.9/5.0

Total Reviews: 12

MailMeter

ComplyKEY MailMeter is a software solution for simplified data compliance, efficient email archiving, and seamless eDiscovery. We understand the importance of adhering to regulatory requirements and managing email data effectively. Confidently handle sensitive information, streamline email archiving, and effortlessly navigate the eDiscovery processes with ComplyKEY MailMeter. MailMeter is recognised as one of the leading solutions worldwide for both Cloud and On-Premise email platforms to provide management, eDiscovery, retention, and automation that is not available in Email. Reducing Costs; we can help you to reduce your 0365 costs. Access Data Instantly - end-user and admin access, search your email archive in milliseconds. Automate Data Management Tasks Protect Data While Staff are Working Remotely Full Legal Compliance for Archiving Dealing effectively with Data Requests Real-time 24x7 Monitoring

Average Rating: 4.5/5.0

Total Reviews: 10

Intradyn

A globally-recognized leader in the electronic information archiving industry, Intradyn provides competitively priced email, social media and text/SMS archiving solutions for government agencies, financial firms, educational institutions, healthcare organizations, enterprises and small businesses. Intradyn’s state-of-the-art platform offers a robust feature set, including real-time data capture, a powerful search functionality, an easy-to-use redaction tool, custom user permissions and advanced analytics, and is secured with AES 256-bit encryption. All solutions feature an intuitive user interface, are designed with regulatory compliance in mind and make satisfying eDiscovery requests fast and easy. In addition to delivering archiving solutions, Intradyn is renowned for its customer service, which includes implementation support, 24/7 system monitoring, email and phone support, live chat and a dedicated knowledge base. Intradyn is committed to continuous innovation, utilizing feedback from actual customers to make regular improvements to its products and services.

Average Rating: 4.8/5.0

Total Reviews: 8

Org IQ

Org IQ is the intelligent way to see, understand, and scale using your organization’s most valuable comms asset: email. Built for small to medium-sized businesses and their MSP partners, Org IQ captures every message across your workplace. No gaps, no IT burden. Once connected to Google Workspace, Microsoft 365, or your legacy email archive, Org IQ goes beyond storage to deliver decision-ready intelligence: ✓ Spot hidden signals — detect sentiment shifts, stalled deals, or customer complaints buried in inboxes. ✓ Preserve institutional knowledge — keep contacts, context, and project history safe when employees leave. ✓ Empower HR and leadership — monitor culture and performance trends without overstepping into private correspondence. ✓ Reduce compliance risk — surface PII exposure and share only what’s needed for audits or legal reviews. Org IQ is designed to grow with you, transforming everyday communication into insights for Sales, HR, Legal, Customer Service, and the C-suite. Try it free today. No contracts or commitments. Just clarity, continuity, and powerful analytics at your fingertips. And when you’re ready to lock in, Org IQ offers simple monthly pricing proportionate to your usage, backed by transparent in-app billing. Ready to move from inbox overload to intelligence? Org IQ is ready to get you there.

Average Rating: 5.0/5.0

Total Reviews: 4

Vaultastic

Vaultastic can ingest your business data stored from a wide range of active and legacy data sources into a central, unified cloud repository. Vaultastic’s cross-platform architecture integrates easily with various data sources such as M365, Google Workspace, Google Drive, MS Exchange, Zimbra, SalesForce, SendGrid, and many more. On-demand SaaS tools for fast ediscovery, governance, and flexible data extraction increase the visibility and availability of business-critical data.

Average Rating: 4.0/5.0

Total Reviews: 4

Sharp Archive

Sharp Archive is a leading archiving company, primarily servicing businesses, individuals, and organizations who are required to capture and create an archive of their social media content and communication. Our users come from various industries such as finance, healthcare, education, and government. Sharp Archive was founded by financial professionals who are also under mandatory archiving rules. When we were looking for software solutions, we were surprised by how expensive and out-of-date the options were. In some cases, the software had not been updated to meet the latest regulations.

Average Rating: 5.0/5.0

Total Reviews: 2

MARS

MARS – Mail Archive & Recovery System MARS is a SaaS solution designed for project managers in the construction industry, providing seamless email archiving and retrieval within Outlook. By structuring communication, MARS helps teams stay organized, maintain compliance, and easily access critical project information. With a strong focus on accessibility and intelligent automation, MARS ensures that no important emails are lost, misfiled, or buried in clutter. Key Features MARS offers a range of tools designed to streamline email management: Drag-and-drop email archiving – Store emails directly from Outlook, with automatic categorization based on metadata. Auto-archiving – Ensure all inbound and outbound emails are preserved without manual effort. Organized timelines – View email history grouped by project, company, or contact for a complete overview of past communication. Advanced search engine – Find archived emails instantly with full-text search and filtering by date, project, company, or contact. AI-powered email analysis – Identify potential conflicts through sentiment analysis and categorize emails based on content (e.g., defects, invoices, GDPR-sensitive data). Customizable access control – Manage who can access different types of archived emails for better compliance and security. Why Choose MARS? MARS is built to minimize friction in email management and enhance transparency in project communication. With its intuitive archiving system, structured email storage, and AI-driven insights, MARS helps project managers and their teams: ✔ Keep all relevant project communication structured and accessible. ✔ Quickly retrieve agreements, invoices, and critical documentation. ✔ Reduce the risk of disputes by maintaining a clear, searchable email history. ✔ Improve collaboration across teams with shared access to project-related emails. ✔ Stay compliant with GDPR and industry regulations through controlled access and automated categorization. For project managers who need full oversight of their email communication, MARS provides a clear, structured, and intelligent solution that enhances decision-making and efficiency—all without leaving Outlook​​.