--- title: Kanban Boards in Gmail and Google Workspace Reviews meta_title: 'Kanban Boards in Gmail and Google Workspace Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter reviews by the users' company size, role or industry to find out how Kanban Boards in Gmail and Google Workspace works for a business like yours. aggregate_rating: rating_value: 5.0 review_count: 1 scale: '5' date_modified: '2026-07-17' parent_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Kanban Boards in Gmail and Google Workspace Reviews **Vendor:** Google **Category:** [Kanban Project Management Software](https://www.g2.com/categories/kanban-project-management) **Average Rating:** 5.0/5.0 **Total Reviews:** 1 ## About Kanban Boards in Gmail and Google Workspace Visual Kanban for Google Tasks & Gmail: turn emails into tasks, share boards, track with due dates, tags & comments. 🧩 Kanban Tasks brings Trello-style Kanban boards directly into Google Workspace. Visualize everything you’re working on inside Gmail, Calendar and other Google apps – without jumping to yet another tool. ⚡️ Turn your personal Google Tasks and team projects into drag-and-drop boards that look and feel like native Google. Create multiple boards, invite teammates, assign tasks, set due dates, add comments and attachments – all from the Gmail sidebar. Kanban Tasks focuses on task and project management. If you also want a simple CRM for leads and customers on top of Google Contacts, you can install our separate “Sales CRM” plugin by Tooling Studio. Both plugins are designed to live side-by-side in the same workspace. ## Kanban Boards in Gmail and Google Workspace Pros & Cons **What users like:** - Users enjoy the **seamless integration** of Kanban Boards in Gmail, enhancing task management and collaboration efficiency daily. (1 reviews) - Users appreciate the **seamless integration** of Kanban Boards within Gmail, enhancing task management directly where work begins. (1 reviews) - Users appreciate the **efficiency** of Kanban Boards in Gmail for streamlined task management and improved workflow clarity. (1 reviews) - Users find the **implementation straightforward** , enjoying seamless integration with Gmail for efficient task management. (1 reviews) - Users appreciate the **management ease** of Kanban Boards in Gmail, enabling efficient task tracking and organization across teams. (1 reviews) - Organization (1 reviews) - Reporting (1 reviews) - Setup Ease (1 reviews) - Task Assignment (1 reviews) - Task Management (1 reviews) **What users dislike:** - Users seek **more automated reminders** for stale cards and improved onboarding to enhance their Kanban experience. (1 reviews) - Users find that **onboarding could be faster** , as templates for common setups would enhance initial user experience. (1 reviews) ## Kanban Boards in Gmail and Google Workspace Reviews ### 1. Shared Kanban Board inside Google Workspace for Easy Task Management **Rating:** 5.0/5.0 stars **Reviewed by:** Sandeep P. | Senior Digital Marketing Executive, Mid-Market (51-1000 emp.) **Reviewed Date:** February 17, 2026 **What do you like best about Kanban Boards in Gmail and Google Workspace?** I like that it keeps task management inside Gmail, where most of our work starts. I’ve been using Kanban Tasks for about 10 months across multiple client teams, and it’s one of the few setups that doesn’t turn into a mess once you’re juggling more than one group. The big win is turning an email thread into a card and moving it across a simple flow like To Do, Doing, Waiting, Done. The email context stays attached (subject + link back to the original email), so I’m not copying things into a separate tool or losing track of where the request came from. In practice, I keep one board per client team and switch between them quickly. That makes it easy to stay on top of follow-ups and requests without mixing things up. I also use the “Get Work Done” view a lot because it pulls together what’s due today/this week, which is useful when you’re switching between multiple teams. Unexpected benefit: my inbox feels calmer even when it’s busy, because the board holds the “work in progress,” not my memory. Implementation was straightforward. Install the extension from Chrome Store (https://chromewebstore.google.com/detail/kanban-boards-in-gmail-an/kihkmgnkhalkbaekhpidcepfllnbicji ), create a board, and start dragging/capturing emails as tasks. Since it is a seamlessly integrated Kanban Board in Google Workspace, it sits inside Gmail/Google Workspace, it fits into what we already use, and I end up using it daily (at least on weekdays) for follow-ups and task tracking. They have a very simple ‘how to’ guide (https://tooling.studio/kanban-tasks/how-to ) that explains everything about installing it and using it. Support has been responsive too; I’ve emailed help@tooling.studio a couple of times and usually get a reply within a day, and they actually take feature suggestions seriously. **What do you dislike about Kanban Boards in Gmail and Google Workspace?** As boards grow, I’d love a bit more help keeping things clean. Items can sit in waiting longer than intended, especially across multiple teams. A simple “stale cards” reminder (like “Waiting for 7+ days”) or optional auto-archive for Done after a set time would help. Also, onboarding could be faster. Templates for common setups (client delivery, support triage, sales follow-ups) would help new users get value in the first 10 minutes. **What problems is Kanban Boards in Gmail and Google Workspace solving and how is that benefiting you?** It solves the “inbox as a to-do list” problem, especially when you’re supporting multiple clients. Without a board, everything starts to look the same: lots of threads, lots of flags, and no clear sense of what’s moving. With Kanban Tasks, I can see what I’m actively working on for each client team, what’s blocked, and what I’m waiting on. That reduces missed follow-ups and avoids the classic mistake of doing the right work for the wrong client because the context got mixed. - [View Kanban Boards in Gmail and Google Workspace pricing details and edition comparison](https://www.g2.com/products/kanban-boards-in-gmail-and-google-workspace/reviews?section=pricing&secure%5Bexpires_at%5D=2026-08-06+03%3A00%3A04+-0500&secure%5Bsession_id%5D=21987226-1454-4d9d-a5b2-97893adb4f64&secure%5Btoken%5D=1c293e026643a57a8566d60ff1bbb34d3177a0387ea202b1761ae6c281d43b4b&format=llm_user) ## Kanban Boards in Gmail and Google Workspace Features **Tasks** - Tasks - Details - Priority **Agentic AI - Kanban Project Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Adaptive Learning - Natural Language Interaction - Proactive Assistance - Decision Making - Third-Party Integrations - Task Planning - Project Planning **Kanban Boards** - Kanban Cards - Drag and Drop - Visibility **Planning** - Workflow - Backlog - Optimization - Configurable Workflow **** - Task Scheduling - Reporting & Statistics - Multiple Projects - Gantt/Timeline View - Document Storage - Collaboration Tools - Activity Tracking - Assignment Management - Progress Tracking - Activity Dashboard - Single Sign On - Commenting/Notes - Email Management - Search/Filter - Real-Time Notifications - Prioritization - Access Controls/Permissions - Multi-board - Task Progress Tracking - File Management - Milestone Tracking - Planning Tools - Time Tracking - KPI Monitoring - AI Copilot - Generative AI - Calendar Management - Projections - To-Do List - Roadmapping - Project Time Tracking - Workflow Management - Project Tracking - Charting - Project Management - Project Templates - @mentions - Task Management - API - Visual Workflow Management - Tagging - Dependency Tracking - Customizable Fields - Supports Scrum - Deadline Management - Real-Time Updates ## Top Kanban Boards in Gmail and Google Workspace Alternatives - [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) - 4.7/5.0 (16,593 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) - 4.6/5.0 (12,977 reviews) - [Wrike](https://www.g2.com/products/wrike/reviews) - 4.2/5.0 (4,458 reviews)