Best Meeting Room Booking Systems - Page 9

Awaio

Awaio is a workplace management platform designed to unify and simplify how organizations operate, manage, and optimize their work environments. As a type of workplace experience and facilities management software, Awaio helps organizations coordinate and manage all aspects of a modern, hybrid, or flexible workspace from a single digital platform. It provides tools for managing physical spaces, resources, and daily operations while supporting data-driven decisions that improve efficiency and the employee experience. The platform connects every part of the workspace ecosystem, including desks, meeting rooms, lockers, parking, commuting, access control, and shared resources. Awaio is suitable for organizations of all sizes that operate hybrid or flexible work models and need to optimize their workspace utilization while maintaining a seamless experience for employees across different locations. Key features and benefits include: 1. Unified interface that centralizes desk booking, meeting room reservations, and resource management 2. Smart space utilization insights that support data-driven facility planning and optimization 3. Integrated parking and mobility coordination to streamline commuting and access to buildings 4. Digital access and identity management for secure, contactless workplace entry 5. Scalable architecture that supports multiple offices, buildings, and campuses with centralized control By integrating all workplace functions into one platform, Awaio reduces administrative overhead and improves operational visibility for facility managers and IT teams. Employees benefit from a connected experience that enables them to manage their daily activities—such as booking desks, reserving rooms, or accessing shared spaces—through a single, easy-to-use application. Awaio serves as a comprehensive digital layer for the physical workplace, bridging the gap between space, technology, and people. It enables organizations to adapt to new ways of working, optimize resource use, and create workplaces that are flexible, efficient, and connected.

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Bluecoin Meeting Rooms

Bluecoin Meeting Rooms is an intelligent meeting room management and workspace optimization solution that helps enterprises eliminate scheduling conflicts, reduce real estate costs, and maximize facility utilization. Designed for facilities teams, real estate leaders, workplace managers, and IT administrators in enterprise offices, manufacturing sites, and multi-location operations. The solution supports the complete meeting lifecycle from real-time booking and calendar synchronization to occupancy tracking, ghost meeting elimination, and utilization analytics. Our Meeting room booking system integrates seamlessly with Office 365 and Google Calendar, eliminating manual workflows and rip-and-replace complexity. With real-time occupancy data and cross-system intelligence, organizations can right-size room portfolios, reduce real estate footprints by up to 40%, and drive hybrid workplace strategy. Key capabilities: - Real-time intelligent room booking integrated with Office 365 and Google Calendar - AI-powered ghost meeting detection and automated no-show alerts - Occupancy analytics and space utilization dashboards for data-driven decisions - HVAC pre-conditioning linked to meeting schedules (energy savings 15-30%) - Meeting conflict resolution and calendar synchronization across teams - Mobile-first employee experience for seamless workplace navigation - Enterprise-grade security (ISO 27001:2022, SOC 2 Type 2 certified) Bluecoin Meeting Rooms is part of the Apptimus platform, a unified workplace management system connecting 25+ intelligent modules from desk booking to energy management, visitor management, and facility operations. Built for organizations managing high meeting volumes across multiple locations, scaling hybrid workplaces, or optimizing occupancy costs.

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Bookado

What is Bookado? Bookado is a SaaS booking system that allows users to book and check the availability of office resources—from rooms and booths down to individual desks and chairs—via a mobile application. It doesn’t require the purchase of any hardware as it uses AR markers instead of touch screens and users engage with the app through the mobile devices they already own. That means you can introduce low touch bookings that help to keep to social distancing regulations in your organization and make for a safer workplace. Bookado’s pay-as-you-go pricing model is convenient, cost-effective, and reliable—just like the app itself. Key benefits - Easy desk and room bookings - Implement and start using in under a day - Cost-smart (no hardware, pay-as-you-go model, no electricity consumption) - Touch-free bookings

Booking Room Pro

Booking Room Pro is a workspace and resource booking solution for Microsoft Teams that helps organizations manage meeting rooms, desks, workplace resources, and office occupancy from a centralized platform. The software is designed for organizations operating hybrid, flexible, or office-based work environments that need a structured way to reserve and manage shared workspaces without relying on spreadsheets, email requests, or multiple disconnected systems. Booking Room Pro is fully integrated into Microsoft Teams, allowing employees to access booking capabilities directly within their daily collaboration environment. Organizations use Booking Room Pro to simplify workspace scheduling, improve visibility into resource availability, and make better use of office facilities. Employees can reserve meeting rooms, desks, and other shared resources while viewing real-time availability and occupancy information. Facilities teams and administrators can manage workplace resources, reservation policies, permissions, and booking rules from a centralized environment. The solution is designed to reduce friction associated with workspace coordination and help organizations support hybrid work practices more effectively. Booking Room Pro supports a range of booking scenarios, including one-time and recurring reservations, advanced scheduling options, and resource categorization. Organizations can configure locations, permissions, tags, reservation colors, and booking settings to match workplace requirements. The application can also integrate with Microsoft Teams calendars and supports Outlook-related reservation workflows in supported plans. The software provides visibility into room and desk availability while helping organizations optimize the use of limited office space. Users can identify available resources, create reservations, receive notifications, and manage bookings through a streamlined Teams-based experience. By centralizing booking activities within Microsoft Teams, organizations can reduce administration effort and improve the employee experience when working on-site. Key capabilities include: 1. Meeting room, desk, and resource booking with real-time availability visibility. 2. Recurring and advanced reservations with tags, locations, colors, and custom booking settings. 3. Microsoft Teams integration for managing reservations within existing collaboration workflows. 4. Permission and access management for administrators and resource owners. 5. Notifications and occupancy management to improve workplace coordination and resource utilization. Booking Room Pro is intended for organizations seeking a centralized workplace reservation system within Microsoft Teams. By combining room booking, desk reservation, resource management, and occupancy visibility into a single solution, the software helps organizations coordinate workplace usage more efficiently and support modern hybrid work environments.

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CharterDesk

CharterDesk – A Meeting Room & Desk Booking system. Our SharePoint Meeting Room & Desk Booking tool will help your employees get back to the office safely and productively.

Co-Desk for Coworking & Coliving

Pay-as-you-go coworking and coliving management software. Bookings, billing, subscriptions, member and resident management, and access control. One platform. Live in 30 minutes. Co-Desk replaces the stack most spaces stitch together (separate tools for reservations, recurring billing, door access, and resident lifecycle) with one system built on Stripe Connect. Every payment, subscription, and refund settles directly into the operator's own bank. Co-Desk never touches the money. What's included: - Real-time bookings for desks, meeting rooms, bedrooms, and private offices, billed hourly, daily, weekly, or monthly - Dynamic pricing: tiered rates, volume discounts, seasonal windows, priority-ranked per resource - Coliving leases and recurring rent via Stripe Connect - Member, resident, and community management with self-service onboarding - Kisi and Brivo access control - Multi-location with central identity: one profile, shared credentials, unified billing - AI analytics for revenue, occupancy, and member growth - Open API, webhooks, and integrations with Stripe, Slack, Zapier, Google Calendar, Google Drive, Dropbox, and more Built for independent operators, not enterprise chains: - Coworking AND coliving, first-class. Most platforms in this category are coworking-only. - Same-day launch. No consultants, no migrations. - Stripe Connect. Operators own every transaction. - Pay-as-you-go pricing. 2.5% per transaction. No tiers, no add-ons, no contracts. From one space to a multi-location portfolio, no platform change required. Custom plan available for operators who can't use Stripe or need fixed-fee contracts. See how Co-Desk compares: co-desk.eu/coworking-software-pricing Frequently asked questions What is Co-Desk? Co-Desk is pay-as-you-go coworking and coliving management software. It gives operators bookings, billing, subscriptions, member and resident management, access control, and community in a single platform built on Stripe Connect. Live in about 30 minutes, with no consultants or implementation calls required. Co-Desk is built by DPK Co-Desk, founded in 2024. Who is Co-Desk built for? Independent coworking and coliving operators and founder-led brands. Simple enough to launch a single space same-day, scalable enough to run a multi-location portfolio. Co-Desk replaces the fragmented stack most spaces cobble together (separate tools for reservations, invoicing, recurring billing, door access, and resident lifecycle) with one platform. Does Co-Desk support coliving as well as coworking? Yes, natively, in the same platform. Coliving features include lease and rent management, automated recurring invoices via Stripe Connect, resident lifecycle management, and long-stay pricing curves. Most other platforms in the category are coworking-only; Co-Desk handles both first-class. What does Co-Desk integrate with? Co-Desk integrates natively with Stripe (via Stripe Connect for payments), Kisi and Brivo for access control, plus Slack, Zapier, Google Calendar, Google Drive, Dropbox, and more. An open API and webhooks are available for custom integrations. How long does it take to set up Co-Desk? About 30 minutes. Operators sign up, connect Stripe, configure their locations and resources, and share the booking link. No consultants, no implementation calls, no migrations required. Who owns the payment flow? The operator does. Co-Desk uses Stripe Connect, meaning every payment, subscription, and refund settles directly into the operator's own Stripe account and bank. Co-Desk never touches the money. How much does Co-Desk cost? Co-Desk uses a pay-as-you-go pricing model: 2.5% per Stripe transaction with no subscription. Unlimited locations, members, residents, day passes, and features are included. A Custom plan is available on request for operators who can't use Stripe or need a fixed monthly contract instead of PAYG. How does Co-Desk compare to other coworking and coliving management software? Co-Desk uses pay-as-you-go pricing (2.5% per Stripe transaction, no subscription) instead of the per-member, per-location, or quote-only subscription models common in the category. Pricing scales with operator revenue, not with member or location count. See the full comparison on pricing and features at co-desk.eu/coworking-software-pricing. Co-Desk (also written as Codesk, CoDesk, or Co Desk).

Conferfly

Web App Software for your conference rooms that works with G Suite /Microsoft Office 365 calendars. Conferfly will save time, money and make your meetings more productive. for more check https://conferfly.com

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Coworkify

Coworkify offers all the features needed to run your business efficiently. We focus on simplicity and funcionality. Our platform includes tools to help space owners better manage resources, promote their space and grow their community. Whether you're a shared office, coworking space, or a multi-location hub, Coworkify can meet your needs.

Dash

Turn any Android tablet, phone, or smart TV into a fully-featured meeting room display. See what's on at a glance, book the room in one tap, and free up no-shows automatically. Get a read-only room display for free, or subscribe to Dash Business for room scheduling: room booking, check-in, find free rooms, branding, and more for just $3.99 per display per month. Runs on hardware you already own Dash is a meeting room display that runs on almost any iPad, iPhone, Android tablet, phone, or smart TV. If you would rather use purpose-built hardware, PoE room scheduling panels from our hardware partners ship with Dash preinstalled. Dash also supports other professional panels, including models with LED status lights. Works with your calendar Dash connects directly to Microsoft 365 and Google Workspace, and also supports any calendar/scheduling service your device can display through its built-in calendar (such as on-prem Exchange servers and CalDAV). Book from your desk using Outlook or Google Calendar, and book from the room with your Dash display. There is no intermediate server: each display connects to your room calendar directly, so we never see your meeting titles, descriptions, or attendees. On the display • Colored status to see if the room is free or busy from a distance, and see the room's full schedule up close • Five display modes to choose from, including a room display for outside the door, a countdown display for inside the conference room, and three dashboard displays for lobbies or near several rooms • Show multiple conference rooms on one display and pay only for one device using one of our dashboard modes • Customize branding with your colors, logo, and background image • Hide meeting details, attendees, or titles if they're sensitive • Highly customizable, with over 30 configurable options to display your meetings exactly as you'd like • Dash is available in 26 languages, and we can add more on request Conference room booking from the display • Book the room for an impromptu meeting in one tap, or schedule a later time. Add attendees so that colleagues working from home get a video call invite • Extend your meeting if it's running over, or end it early to free up space for others • If the room is already taken when you need it, find a free conference room nearby and book it in one tap Stop losing meeting rooms to no-shows Dash's optional check-in feature lets you reclaim rooms from no-shows. If nobody checks in, Dash removes the room from the meeting, making it available to others. The organizer and attendees' calendars are untouched, so an online meeting can continue. Dash can also permanently remove the room from recurring series if check-ins are missed several times in a row. Manage your displays centrally Whether you have two meeting rooms or two hundred, you can deploy and centrally configure Dash on all of your display devices using our Dash Enterprise web management dashboard or your MDM system of choice (such as Intune or Jamf). The web dashboard supports single sign-on with SAML 2.0 or OpenID Connect, user roles with two-factor authentication, and meeting room analytics. Contact us for more information.