Best Meeting Room Booking Systems - Page 14

Sign In & Visitor Register

This is a solution for the registration of visitors and the sign-in of employees using key fobs. Reduce queues at your company receptions desk. The self-service kiosk works for staffed and unstaffed entrances. Giving a list of people who are currently in the building, it helps also managing emergency evacuations. The reporting includes visitor/employee frequencies or the time recording for employees. Get your latest visitor/ employee/ Corona policies approved. Besides this, the software provides inbound parcel notifications. The kiosk app works on Android tablets.

SMAC Meeting Room

SMAC Meeting Room is a digital booking software that helps users streamline scheduling and coordination for organizations. It offers features to help boost workplace productivity, including ad-hoc booking for room reservations during or outside scheduled times. The software integrates with calendars and applications via APIs, automating workflows and enhancing sharing. Its visitor management functionality ensures secure and controlled room access. Users can book rooms using standard mobile devices, with no external hardware required. It security measures protect meeting data, stored directly on calendars. SMAC Meeting Room also provides standalone calendar features like scheduling, alerts, and availability sharing for improved transparency. With a customizable kiosk mode, it helps simplify the booking process and offers real-time room status updates.

SmartRooms

Spaces

Spaces is room booking and room display software for offices, campuses and managed estates. It connects to the calendars your rooms already live in (Google Workspace, Microsoft 365 / Exchange, or both at once), or runs rooms self-hosted with no external calendar at all. Find and book a room. Book a Room starts from when you need a room: pick a day and time and see only the rooms free then. Filter by building, seats and features such as a display, video conferencing, whiteboard or accessibility. Or switch to a timeline of every room and drag out the time you want. You can book for a teammate or a visitor, set it to repeat, and see any clashing dates before you commit. Book at the door. Room displays show whether a room is free, starting soon or in use. People can book it on the spot, extend a meeting or end it early to free the room for someone else. Displays that look designed. Start from five designed templates that fit any screen from a 10-inch panel to 4K, in landscape or portrait. Make them your own in

Spacewell Workplace & Asset

Spacewell Workplace and Spacewell Asset are fully integrated software solutions from Spacewell, part of the Nemetschek Group, that together with Spacewell energy cover the full operational management of buildings. While Spacewell Workplace and Spacewell Asset frequently purchased together because they address complementary challenges faced by facility managers, corporate real estate teams, and asset managers, both solutions are also available separately and deliver strong standalone value. Spacewell Asset and Spacewell Workplace were formerly known as Axxerion. Spacewell Workplace is a workplace management solution built for enterprises and mid-market organizations that want to manage, optimize, and improve how office space is used by employees. It supports hybrid work models by giving facility and real estate teams real-time visibility into actual space usage through IoT sensor data, desk and room booking, occupancy analytics, and portfolio-level dashboards. Employees interact with the platform through a dedicated workplace app that enables desk reservations, room bookings, service requests, and visitor management. Corporate real estate teams use utilization data to make data-backed decisions on portfolio consolidation, footprint reduction, and hybrid work policy enforcement. Spacewell Workplace integrates with Microsoft 365, access control systems, and identity platforms, and is designed for multi-site, enterprise-grade deployments. Spacewell Asset is a product focused on asset and maintenance management. It helps organizations manage technical assets, maintenance operations, and facility services in a structured, compliant, and efficient way. The product provides a centralized asset register, preventive and corrective maintenance management, work order and service request handling, contractor and SLA management, compliance tracking, and mobile workflows for technicians. It is built for asset-intensive organizations that need control over maintenance maturity, regulatory compliance, and service performance across buildings and portfolios. Asset managers, maintenance managers, and facility teams use it to reduce reactive maintenance, improve asset uptime, and maintain audit readiness. When used together, Spacewell Workplace and Spacewell Asset create an integrated operational layer for buildings: Workplace captures how space is actually used by people, while Asset monitors the technical infrastructure and services that keep those spaces running. A service request submitted by an employee in the Workplace app can automatically generate a work order in Asset, which is then dispatched to the responsible maintenance team or contractor. This connected workflow reduces manual handovers and improves service delivery across sites.

Average Rating: 4.7/5.0

Total Reviews: 23

SpotBooker

SpotBooker is more than just a meeting room reservation platform; it's your comprehensive solution for managing all shareable resources within your business. We offer a reliable, cloud-based tool designed for companies of all sizes looking to optimize and streamline reservations—from meeting rooms and conference halls to company cars and parking spots. Why limit yourself to one kind of resource when you can manage them all effortlessly? With SpotBooker, you gain real-time visibility and control over a variety of assets. Whether you need a conference room for a team meeting, a company vehicle for a business trip, or a parking space for an important client, SpotBooker has you covered. - Universal Resource Management: One platform for all your shareable assets. - Real-Time Tracking: View the availability of any resource instantly. - Quick Bookings: Effortless reservations with QR codes and shareable links. - Customizable: Adapt the platform to match your corporate identity. I- ntegrated Features: Full-suite management tools for ultimate control. The ultimate value of SpotBooker lies in its multifaceted approach to resource management. We're not just simplifying reservations; we're optimizing your entire operational workflow. By centralizing the management of all shareable assets into one reliable, easy-to-use platform, we free up your time and resources so you can focus on what really matters—your business. Experience the SpotBooker difference: It’s not just about booking; it’s about elevating your entire organizational ecosystem.

SummaBooking

SummaBooking helps small offices, coworking and shared spaces, churches and faith organizations, community centers, and property managers with amenity rooms run their shared rooms without a spreadsheet or a whiteboard. A person creates a workspace and becomes its owner, adds rooms with seats, location, amenities, opening hours and a photo, and invites people by email. Each room has its own hours and bookings, and everyone sees what is available. Members filter by time and seat count, look at a room's day, and book, change or cancel in a click. The database refuses overlapping bookings, so two people can never hold the same room at the same time. Admins control the rules: the longest booking, how far ahead people can book, booked time and open bookings per person, room-capacity checks, weekly or monthly series that end after a set number of bookings or on an end date, and optional check-in that releases a room when nobody shows up. Usage reports cover bookings, hours, utilization and no-show rate by room, and export to CSV. A workspace can be exported or closed from Settings. People can also set up and use a workspace from Claude, Claude Code or ChatGPT: find an available room, book a series or change the rules by asking. It is optional, and the same rules apply as on the website. Sign-in is passwordless. Each workspace's data is isolated at the database level, there are no ad pixels and no advertising or analytics cookies, and customer data is not used to train AI models.

Systam Rooms

ti&m Places

ti&m places is a Swiss-made space management solution specifically made for Microsoft Teams. ti&m Places helps organizations optimize their office space usage, enabling employees to reserve desks, meeting rooms or parking spaces. Hybrid work needs to be organized. Our desk booking software, ti&m places, provides companies and employees with a central, easy-to-use office occupancy management tool for desks, parking spaces, meeting rooms, and more. ti&m places allows companies to organize hybrid workplaces efficiently with its seamless integration in Microsoft Teams and Outlook. ti&m places helps companies reduce rental costs and promote collaboration, team spirit, and employee satisfaction. Employees can: ➡️ Book desks ➡️ Book meeting rooms ➡️ Book parking spaces ➡️ See where their colleagues will be sitting and book accordingly Employees can use all these features directly in their personal Microsoft Teams app. A map view enables users to see the entire office layout, desk locations and equipment, meeting rooms and parking spaces. Reports allow administrators to: ➡️ Monitor office occupancy ➡️ Set access restrictions ➡️ Scale office capacity up or down ➡️ Gain useful insights into workspace needs Admins can easily manage the system, delete bookings, and reserve multiple desks at once. Enterprise features ➡️ Organize office space at the enterprise level with booking policies ➡️ Create reserved areas based on Active Directory groups ➡️ Synchronize meeting room availability with Outlook 🚀 Click here for more information about ti&m places on our website. About the company ti&m stands for technology, innovation & management. We are leaders in digitalization, security, and innovation projects and products in Switzerland, and we are striving to achieve the same position in other international business hubs. Swiss-made software is what we do best. Note: In order to run this application, access to the Microsoft 365 tenant must be granted by the company’s administrator. In addition, an active ti&m places account is required. Creating such an account is part of the installation process.

UMA Vision

UMA supports your hybrid workplace strategy. Supporting hot desking and hoteling, UMA allows employees to easily book and manage their bookings from a web and mobile app. Use a Map UI, List view or chatbot to book and manage your desk bookings. UMA allows you to set check-in and desk release settings to improve booking culture and options to integrate IoT desk sensors for real-time data analytics

Veris Desks

Hot desking has never been easier! Experience the convenience of our intelligent desk booking software made for workplaces of the future. With just a few taps, employees can effortlessly view where their colleagues are seated, reserve desks, and do much more. They can book, modify, or cancel desk reservations for their teammates and easily locate desks near their coworkers. On-the-go desk bookings are a breeze, and if an empty desk is spotted, a quick QR scan is all it takes to secure it. Empower your team to plan ahead by reserving desks in advance and use the floor map to guide them to their reserved seats hassle-free. Our QR code-based quick check-in keeps management informed about occupancy status, and your employees can choose their preferred device to make and adjust bookings, all while enjoying a real-time view of booked, available, and blocked desks. Streamline desk booking for your team and enhance their workplace experience.

Viewteam

Viewteam is the desk and room booking software that helps organisations of all sizes manage their hybrid workspaces. Interactive floor plans enable users to quickly and easily book desks, meeting rooms, parking spaces, and more. It provides real-time visibility into who is booked in the office on any given day. Key features include integration with Microsoft Teams, super quick set-up, support for multiple office locations, user tags to show roles or responsibilities such as first aiders and key holders, and allocating reserved desks or rooms, to create team zones. There’s no limit to the number of workspaces or users you can have within your Viewteam account. Flexible, transparent pricing comes as standard. No set-up fees or hidden charges. Just a monthly price per user at a sensible level. And, with no long-term contracts, you can scale up or down on a monthly basis as required. Exactly what every modern hybrid business needs. Hybrid working runs smoother with Viewteam.

Average Rating: 5.0/5.0

Total Reviews: 1

Visual Scheduler

Vizmo

Vizmo is a Bengaluru-based technology company. Founded with a mission to redefine the future of work, Vizmo develops cutting-edge solutions for Workplace Management and Security, enabling organizations to build environments where productivity thrives, operations run smoothly, and people love to work. Workplace Solutions Vizmo offers a comprehensive suite of workplace tools designed to streamline every aspect of the modern office: Visitor Management — a Software-as-a-Service and IoT-based solution that enables organizations to sign in visitors, notify hosts of visitor arrivals, and automatically print visitor badges while logging all relevant data. The platform delivers seamless check-ins, insightful visitor analytics, and a blocklist feature to restrict unauthorized individuals — keeping the workplace secure at any scale. Desk Booking — provides flexibility for teams, optimizes space management, and reduces real estate costs with a smart desk booking solution that adapts to the evolving needs of modern workplaces. Room Management — enables effortless room booking with touch screen kiosks, real-time availability updates, and an easy-to-use interface for streamlined meetings. Factory Solutions Vizmo extends its expertise to industrial and manufacturing environments with purpose-built security and operational tools: Access Control — ensures only authorized personnel enter restricted zones, protecting sensitive equipment, production areas, and proprietary processes. Vehicle Management — tracks the entry and exit of trucks, delivery vans, and employee vehicles, reducing gate congestion, improving logistics, and maintaining site security. Guard Patrolling — a digital patrolling system that ensures guards complete their rounds on time, reduces missed checkpoints, and increases accountability across large factory premises. Video Surveillance — an advanced surveillance solution that integrates smart analytics, cloud access, and real-time monitoring to safeguard factory properties and shop floors. Analytics — delivers graphical insights on visitor trends, access patterns, and occupancy across factory locations, helping security and operations teams make informed decisions. LinkedIn Command Centre — brings all systems including CCTV, access control, fire alarms, and analytics into one unified platform, helping teams respond faster and monitor everything in real time. Security Inspections — identifies potential risks, verifies safety procedures, and ensures equipment and personnel comply with safety standards through regular digital inspection workflows. From modernizing the front desk to securing the factory floor, Vizmo delivers an integrated, intelligent platform that helps businesses of all sizes operate safer, smarter, and more efficiently.

Average Rating: 4.8/5.0

Total Reviews: 15

Workipelago

Workipelago is a solution that combines physical and virtual workplaces in one platform. It is built around the people and will follow them wherever they work at or from. - You can create interactive floorplans of the workspaces - Maintain visibility and reach co-workers, associates across the organization - Here you can manage the flexible office space - book desks and meeting rooms - Gather remote or cross-functional teams in the virtual floors - Integrate with M365 via MS Teams app and Azure AD - or with other communication and authentication channels such as Google, LinkedIn, Zoom, Slack, etc. Workipelago is suitable for businesses and organizations as well as education bodies (schools, universities and etc.).