Top Free Catering Software

Better Cater

Better Cater is all-in-one catering software built to help catering businesses save time, stay organized, send professional proposals, and improve event profitability. Designed specifically for caterers, Better Cater helps teams manage the full catering workflow from inquiry to invoice. Users can build events, create menus, send polished proposals, collect e-signatures, generate invoices, and keep client and event details organized in one place. Instead of relying on spreadsheets, manual PDFs, scattered notes, and disconnected tools, Better Cater gives catering businesses a single place to manage Events, Menus, Proposals, Invoices, Packages, Beverage items, Rental items, Service items, and Client communication. Better Cater also helps turn event details into useful production documents, including BEOs, shopping lists, packing lists, food labels, and kitchen production reports. Menu and recipe tools help caterers organize menu items, ingredients, recipes, sub-recipes, and food costs so they can plan more accurately and protect profit before the event happens. For sales, admin, and operations teams, Better Cater includes tools for lead capture forms, event calendars, CRM-style contact management, proposal creation, invoicing, reporting, profit analysis, e-signatures, and multi-location support. Caterers can manage upcoming events, track important details, reduce repetitive admin work, and create a more professional experience for clients. Better Cater is web-based, easy to learn, and built for catering businesses of many sizes, including corporate caterers, event caterers, restaurant catering teams, private chefs, food trucks, commissary kitchens, and multi-location catering operations. Since 2011, Better Cater has helped catering businesses replace manual processes with a more organized, professional, and catering-specific way to manage events from first inquiry through final invoice.

Average Rating: 4.8/5.0

Total Reviews: 5

Crafty

Crafty is a national provider of office food, beverage, and pantry programs. Founded in 2015, Crafty now operates in 45+ U.S. markets, serving hundreds of thousands of employees every month. Crafty has been recognized on the Inc. 5000 list of the nation’s fastest-growing private companies and named a great place to work by Forbes, The Chicago Tribune, Fortune, and Built In. Crafty combines expert service backed by a centralized platform to make it easy for workplace teams to design, manage, and scale office food and beverage programs across multiple locations. The platform streamlines ordering, budget management, inventory, vendor coordination, and service logistics—delivering tailored, reliable pantry programs backed by real-time visibility and data-driven insights. Crafty helps companies strengthen culture, connection, and productivity by delivering consistent, delight-driven hospitality at scale. With nationwide reach and local execution, Crafty provides a seamless employee experience across offices, helping organizations elevate workplace satisfaction while reducing operational complexity.

Average Rating: 3.9/5.0

Total Reviews: 5

HoneyCart- Online Ordering for Caterers

HoneyCart is online ordering software with features built for caterers that restaurant & ecommerce software can't offer. We’re an alternative to 3rd-party sites that take profits & clients from caterers. You own the system & customer data, and have 100% control over ordering times, menus, policies etc. Our Done-For-You setup will have you ready to take orders in 48 hours. Includes 30 day money-back guarantee.

Average Rating: 4.6/5.0

Total Reviews: 4

Event Temple

Event Temple is a modern, cloud-based hotel and venue management software. An integrated and easy-to-use solution, Event Temple helps drive revenue growth while boosting efficiency and productivity by providing properties with a suite of sales tools including prospecting and lead management, e-proposals and contracts, event management and more — all in a sleek, intuitive platform.

Average Rating: 4.8/5.0

Total Reviews: 19

CaterZen

CaterZen is a versatile, all-in-one catering software solution tailored for the dynamic needs of the catering industry. It integrates tools for managing drop-off, takeout, delivery, and full-service catering. Features include a robust CRM system, efficient online ordering portal, detailed Kitchen Production Reports, and comprehensive Delivery Management. The platform also offers advanced Event Management, customizable Proposals & Quotes, powerful Email Marketing, and E-Signature Contracts for streamlined operations. Designed for caterers and restaurants, CaterZen enhances operational efficiency, drives sales growth, and ensures a high level of customer satisfaction.

Average Rating: 4.5/5.0

Total Reviews: 1

EventDesigner

EventDesigner est une application web hébergée conçue pour centraliser et simplifier la gestion des activités des traiteurs, et professionnels de la restauration. Accessible en ligne depuis tout appareil (ordinateur, tablette, smartphone) et utilisable depuis n’importe quel lieu grâce à une simple connexion Internet, elle regroupe en un seul outil les principales fonctionnalités nécessaires au suivi complet de vos prestations. Depuis 2012, nous concevons et faisons évoluer EventDesigner en étroite collaboration avec des professionnels de la restauration. Cette synergie nous permet de répondre précisément aux exigences du milieu et proposer des solutions adaptées aux réalités du métier. Les fonctionnalités principales : Gestion des réservations : saisie rapide, personnalisation des demandes, confirmation et transformation en évènement. Planification : un tableau de bord ergonomique pour organiser déroulés, menus, animations et tournées. Organisation des ressources : assignation du personnel, des véhicules et du matériel, avec suivi des stocks. Gestion des produits : suivi des plats, menus, articles, ingrédients, fiches recettes, fiches produits et commandes fournisseurs. Production : répartition automatique des plats, regroupement des quantités, mise à jour en temps réel sur les différents postes de fabrication. Communication interne : notifications automatiques par email ou SMS pour informer les équipes. Documents logistiques : impression des déroulés, étiquettes, listes de départ et feuilles de réception. Facturation : création et gestion des devis, bons de commande, factures et avoirs, personnalisés avec logo et conditions. Analyses et statistiques : suivi de l’activité, indicateurs de performance et optimisation des futures prestations. EventDesigner a été pensé pour accompagner chaque étape de votre activité, de la première réservation jusqu’à la facturation finale, en passant par la planification, la production et la logistique. Grâce à son accessibilité 100 % en ligne et à son ergonomie, il constitue une solution complète et fiable pour les professionnels de la restauration et de l’événementiel, souhaitant gagner en efficacité et se concentrer sur l’essentiel : la qualité de leurs prestations.

Average Rating: 5.0/5.0

Total Reviews: 1

Catering Tracker

Catering Tracker is a web-based catering business management tool designed to meet the demands your business has with the ability to manage menus, orders, contracts, invoices, staffing and more.

Catermink

Catermink is catering management software that runs the entire catering job in one place, from the first customer inquiry to the final invoice. It is built specifically for catering businesses, so the whole workflow of an event lives in a single system instead of being spread across spreadsheets, email and WhatsApp. Most catering teams still manage orders manually. Details sit in different documents, quote versions clash, and shift planning happens on paper or in someone's head. There is no single source of truth for an order, which leads to mistakes, endless back and forth, and hours of admin every week. Catermink removes that friction and gives the whole team one shared view of every job. With Catermink, catering companies capture and manage inquiries and orders in one place, build and send professional quotes in minutes, and let clients request catering through an inquiry form embedded on their own website. Teams plan shifts and assign staff to confirmed events, share checklists for the crew, and keep every client and contact in a built-in CRM. Built-in analytics cover part-time payroll, order volumes and forecasting, and any data can be exported to CSV, Excel or PDF. Catermink is a good fit for dedicated catering companies as well as restaurants, bistros and venues that run significant catering alongside their core business. It suits teams that take orders through their website but still finish them over email and phone, and want a proper system to manage the load. Unlike a restaurant point of sale with a catering module bolted on, Catermink is designed around the catering order lifecycle from end to end: inquiry, quote, confirmation, execution and invoicing. Every plan starts with a full 90-day trial with no credit card required, and includes onboarding plus email and phone support so teams can get up and running quickly.

LightCater

LightCater is a simple all-in-one app for caterers and event venues: enquiries and leads, proposals, contracts with e-signature, online deposits, BEOs (function sheets), an event calendar that prevents double bookings, 2D and 3D floor plans, and invoicing, with a built-in AI assistant that drafts client emails and flags what needs attention. Available in English, French, Spanish, German and Italian. Plans start at $39/month; 14-day free trial, no credit card.

QuickStaff

Quickstaff Pro is simple-to-use scheduling software that is tailored for Event Professionals in the gig economy. Because staff must be “invited” and “accept” each gig, ordinary scheduling tools don’t work. Our software allows you to create events and we invite your staff while monitoring their responses. Quickstaff Pro also allows you to create shifts and custom roles. You can save recurring jobs as templates and include notes, directions, and attachments right in the app. Our dashboard and calendar give you a snapshot of your upcoming events and a red/yellow/green indicator for each event to let you know where you stand at a glance. Quickstaff Pro comes with a no-risk 14-day trial, cancel anytime.

Univents

Univents is an all-in-one venue management and catering software for event businesses — caterers, event venues, and agencies. Teams manage the entire event lifecycle within a single, unified platform. Key Features - Sales & Booking: Booking requests, online booking pages, quotes, contracts, and invoices. - Operations & Planning: Automatically generated function sheets, as well as room and seating plans. - Staff Management: Staff scheduling paired with a mobile employee portal. - Kitchen Operations: Real-time kitchen monitor with recipe scaling and production lists. - Client Portal: Enables customers to confirm quotes, pay invoices online, and request changes—all automatically tied to the correct event. Core Benefits Unified System: Replaces spreadsheets, paper run sheets, and disconnected tools so nothing gets double-booked and no details are lost between sales, kitchen, and service.

xenia360

Ξenia 360 (xenia360.gr) is a kitchen management system for restaurants, hotels and catering in Greece, also used by contract catering kitchens and bakeries. It brings food cost, inventory and HACCP into one app, in Greek, on phone and desktop, with a built-in AI assistant. FOOD COST AND RECIPES Every recipe keeps its ingredients with net quantity and yield (trim and cooking loss), so you get the cost per portion, the food cost of each dish and a suggested selling price for a 30% or 35% target. Sub-recipes such as sauces and bases, and recipe scaling are supported. When a supplier price changes, the cost of every dish that uses that ingredient updates. The KPIs show the weighted food cost of the menu and the dishes above your limit. Recipes and ingredients can be imported from Excel. SUPPLIERS AND PURCHASING Supplier comparison per ingredient by real cost per usable kilo (price, yield and cooking yield), because the lowest price is not always the cheapest kilo. Purchase orders per supplier as PDF. RECEIVING AND INVENTORY Goods receiving by GS1 barcode scan on the case: lot, expiry date and weight fill in automatically. When the barcode carries only the product code (EAN-13), a photo of the label reads product, lot, expiry, weight and storage conditions, and the user checks them before saving. Scanning the QR of the Greek digital delivery note (AADE myDATA) brings in the supplier and the lines, and the receipt can be confirmed to myDATA in one tap. The HACCP receiving check and the stock entry are saved together. Stock with batches, expiry dates and FIFO, stock counts with variances and stock value, waste by reason, transfers between departments. HACCP AND FOOD SAFETY Daily checks: fridge temperatures via printed QR stickers, goods receiving, cleaning and CCP logs, with an email to the manager when a temperature log is missing. An HACCP document folder for the permanent documents (registration, HACCP study and flow diagrams, pest control, water, frying oil, staff) with reminders before they expire. Flow diagram templates with CP and CCP steps. Pest trap register by trap code. Traceability by batch, corrective actions, and allergens per ingredient and dish (EU 1169/2011). TEAM AND PRODUCTION User roles and permissions, shifts, staff health certificate dates and production planning. Hotels can set up each outlet as a department. AI ASSISTANT An AI assistant in Greek inside the app. It explains how to do a task step by step, answers from the kitchen's own data (what expires this week, low stock, open corrective actions, waste) and carries out actions only after the user confirms. Web app, works in the browser on phone, tablet and computer, with the phone camera or a USB or Bluetooth handheld scanner. Interface and support in Greek, for customers across Greece, on site or remotely. Στα ελληνικά: Το Ξenia 360 είναι πρόγραμμα διαχείρισης κουζίνας για εστιατόρια, ξενοδοχεία και catering. Σε μία εφαρμογή, στο κινητό και στον υπολογιστή: κοστολόγηση συνταγών και food cost ανά πιάτο, παραλαβή με σάρωση και αποθήκη με παρτίδες και λήξεις, σύγκριση προμηθευτών με το πραγματικό κόστος ανά καθαρό κιλό, και HACCP χωρίς χαρτιά. Στα ελληνικά, με βοηθό AI και παραλαβή από το ψηφιακό δελτίο αποστολής του myDATA. xenia360.gr