VEVS Car Rental Software is an advanced rental and reservation management solution created for rent-a-car companies that want to accept online bookings, manage their fleet and reservations, process payments, and grow their business online.
It combines a real-time reservation system, fleet management tools, flexible pricing, online payments, customer communication, reports, integrations, plus a professional car rental website.
The platform is designed for car rental businesses that need a professional car rental solution. With VEVS, rental companies can launch a modern online sales office where customers can browse available vehicle types, check prices, add extras or protection options, make secure online payments, receive confirmations, and manage their bookings through the website. At the same time, rental teams can manage reservations, vehicles, payments, documents, maintenance, damages, reports, and daily operations from the back office.
A Complete Website and Reservation System for Car Rental Companies
VEVS Car Rental Software includes both the public-facing website and the back-office software needed to manage online rental operations. Businesses can present their fleet professionally, accept reservations 24/7, prevent overlapping bookings, manage payments, and keep their team informed through automated notifications.
The system is suitable for car rental companies that want to create a professional online presence without building custom software from scratch.
The website is mobile-friendly, fast, secure, and designed to provide a smooth booking experience on phones, tablets, and desktop devices. This helps customers rent vehicles from anywhere and gives rental companies a reliable online channel for generating more reservations.
Online Reservations and Real-Time Availability
VEVS helps car rental companies automate the booking process and reduce manual work. The system displays only available options, helping prevent duplicate bookings and improving the customer experience.
The booking process is designed to be quick, clear, and transparent. Customers can review vehicle details, select extras, choose insurance or protection options, complete the checkout form, pay online, and receive an email confirmation.
Rental businesses can also manually add reservations received by phone, email, or in person, keeping all bookings organized in one platform.
Fleet and Inventory Management
VEVS allows car rental companies to manage their fleet from one central back office. Vehicles can be grouped by vehicle type, making it easier for customers to book the category they need while allowing the business to assign and manage specific cars internally.
Each vehicle type can include descriptions, rates, extras, protection options, photos, features, specifications, prices, and high-resolution images or videos. This helps rental companies present their fleet professionally and gives customers the information they need before booking.
The fleet availability calendar provides a clear overview of reservations and vehicle availability. Rental teams can monitor weekly and monthly availability, manage vehicle assignments, and stay informed about fleet usage.
Flexible Pricing, Taxes, Fees, and Extras
VEVS supports flexible pricing so rental companies can configure rates based on rental length, demand, and seasonal periods. The system can automatically calculate the correct price based on the dates selected by the customer.
Businesses can also configure taxes, VAT, location fees, relocation fees, young driver fees, return address fees, extra mileage fees, and other additional charges. This helps rental companies create transparent pricing while adapting the system to their own business model.
Upsell options allow companies to offer extras such as GPS, child seats, bike racks, and other add-ons during the booking process. Protection and insurance options can also be offered so customers can validate their own policy or add additional coverage to the reservation.
Online Payments and Payment Management
VEVS Car Rental Software allows customers to pay securely online through trusted payment providers. The system supports 14+ popular payment gateways, and additional payment gateways can be added upon request.
Rental companies can manage balance payments, additional charges, refunds, security deposits, and online or offline payment records directly in the system. With some of the payment providers, businesses can also use payment authorization, capture, and release for security deposits.
Customers can complete payments during checkout, pay through links or QR codes sent by email, or pay from the My Booking page on the website. VEVS does not charge a transaction fee on payments or a reservation fee for bookings made through the system.
Reservations Management
The reservations dashboard gives rental companies a central place to manage all bookings. Users can sort and filter reservations by pickup date, return date, status, and other booking details.
Each reservation provides a complete overview of customer details, rental dates, vehicle type, assigned vehicle, extras, insurance, payments, documents, and status. Staff can edit reservations, change pickup and return details, add extras, update payments, and manage the booking lifecycle from one screen.
VEVS also supports pickup and return workflows, helping businesses document vehicle condition, reduce disputes, and keep better records. Inspection sheets can be generated for reservations, and mobile back-end mode allows staff to manage pickups, returns, photos, conditions, damages, and inspection sheets from a smartphone or tablet.
Rental Documents and Digital Signatures
VEVS includes tools for generating essential rental documents such as rental agreements and inspection sheets. The system can automatically generate agreements with the necessary booking information, and templates can be customized to match the company’s process.
Digital signature support allows customers to sign documents online, helping rental companies confirm acceptance of booking conditions and rental agreements before or during the rental process.
Customer Experience and Communication
The platform helps rental companies create a smoother customer journey from the first website visit to the final booking confirmation. Customers can browse vehicle options, compare details, add extras, pay securely, receive email confirmations, and access their booking details through the My Booking page.
Automated notifications help keep customers and staff informed about new reservations, payments, and cancellations. This reduces manual communication, improves response time, and helps the business deliver a more professional service.
Business Management, Reports, and Invoicing
VEVS includes a business management dashboard with insights into rental operations, fleet usage, reservations, payments, and performance. Reports such as daily reports, sales reports, fleet availability, vehicle reports, and business history reports help rental companies analyze activity and make better decisions.
The invoicing tools allow companies to issue configurable invoices to customers and keep financial records organized. Payment records can be sorted by payment type and method, giving businesses a clearer view of online and offline transactions.
Maintenance, Expenses, and Damages
VEVS helps rental companies manage the operational side of their fleet. Users can record vehicle expenses with dates, categories, types, costs, and statuses. Maintenance tasks can be planned and scheduled based on kilometres, dates, or due dates, with reminders to help teams stay organized.
Damages management allows businesses to keep detailed records of vehicle damages, upload photos, add descriptions, and connect damages to reservations and drivers. This helps protect the company, improve accountability, and avoid unnecessary losses.
Website Builder Features
VEVS Car Rental Software includes a powerful car rental website builder designed to help businesses create a professional, secure, and mobile-friendly website.
The website builder supports multilingual websites, SEO tools, live content editing, contact forms, maps and locations, unlimited pages, blog functionality, menu management, social media integration, videos, and more.
The platform also supports custom domains and secure hosting. VEVS websites are hosted on private VPS infrastructure powered by Amazon AWS, helping provide reliable performance, security, and fast loading.
Integrations, API, and Export
VEVS Car Rental Software can connect with third-party systems and industry partners. The platform offers integrations with payment gateways, Turo, MeasureOne for insurance verification, FleetIT for tolls and violation fees, Bonzah for insurance, map services such as Google Maps and OpenStreetMap, and other software and service providers.
The built-in API and export tools allow businesses to access rental software data, create API tokens, check availability and prices, export reservations in formats such as iCal, CSV, JSON, and XML, and connect VEVS with other systems through API or data import/export.
Setup, Support, and Customization
VEVS provides setup services, onboarding training, lifetime support, hosting and domain assistance, data migration, SEO services, and custom modifications.
For rental companies with specific requirements, VEVS can develop custom modifications and integrations to adapt the system to their business model.
Why Choose VEVS
VEVS Car Rental Software is built for rental companies that want a practical, ready-to-use, and customizable solution for growing online and managing daily operations more efficiently. It helps businesses attract more customers, accept reservations 24/7, reduce administrative work, prevent booking conflicts, and deliver a smoother rental experience.
Average Rating: 5.0/5.0
Total Reviews: 6
How Do G2 Users Rate VEVS Car Rental Software?
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Ease of Use: 10.0/10 (Category avg: 8.9/10)
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Quality of Support: 10.0/10 (Category avg: 8.7/10)
Who Is the Company Behind VEVS Car Rental Software?
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Seller: VEVS
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Year Founded: 2009
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HQ Location: Varna, BG
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LinkedIn® Page: www.linkedin.com
9 employees on LinkedIn®
