Resource Guru Reviews & Product Details

I use Resource Guru to match our kitchen installation sequence to crew availability, with leave already marked, so I can give clients a handover date I can keep even if a fitter becomes unavailable at short notice. I can quickly see whose site timesheets are missing before passing on-site hours on for our safety statistics, and I no longer need separate spreadsheets for leave and hours. I set it up for our install teams myself without needing support. I use the week view daily and switch to the month view when a long cabinet lead time means I need to plan ahead. The historical records helped settle a client dispute because they showed who was booked and when. Automatic email updates keep fitters’ diaries in step and spare me a round of telephone calls. I also use Resource Guru alongside Google Calendar and Xero, where the on-site hours go after I check the site timesheets. Review collected by and hosted on G2.com.

My one complaint is the drag-and-drop, which reacts to the lightest touch. A careless click moved a fitter’s booking onto another job, and I only found out when he called to ask why his schedule had changed. A prompt asking me to confirm the move would have prevented that. Review collected by and hosted on G2.com.

If I had to choose the feature users seem to value most in Resource Guru, it would be its simple, visual scheduling and capacity planning. Resource Guru provides a clear view of who’s available, who’s overloaded, and where scheduling conflicts exist, which makes resource allocation much easier than trying to manage everything in spreadsheets.

Beyond that, other strengths people commonly appreciate include drag-and-drop scheduling that makes reallocating work quick and intuitive, conflict detection that helps prevent double-bookings and over-allocation, and clear visibility into team capacity and utilization so managers can plan workloads more effectively. Review collected by and hosted on G2.com.

What I dislike most about Resource Guru is that the reporting and analytics capabilities can feel quite limited when compared to more advanced resource management tools. While the scheduling functionality is excellent and easy to use, extracting deeper insights into utilisation, forecasting, and long-term planning can be challenging. I also find that some integrations and customisation options are not as flexible as I'd like, particularly when trying to align Resource Guru with other business systems and workflows. Overall, it's a very good scheduling tool, but it can feel restrictive when more detailed project and resource analysis is needed. Review collected by and hosted on G2.com.

I love Resource Guru's clear, well-ordered layout, which makes it easy for me to survey everything at a glance. The group-based scheduling view is the standout feature for me, as it lets me see facilitators, volunteers, and rooms side by side quickly, which is crucial when managing multiple programme strands at once. Setting up Resource Guru was also smooth, as everything was operational in no time. The centralized view this tool provides allows me to keep our programme of activities in good order, whether it's planning sessions or assigning facilitators and tracking volunteers, so everything is covered. During busy event days, the ability to view every session, space, and facilitator at once is invaluable. Overall, the straightforward setup and intuitive layout make using Resource Guru second nature. Review collected by and hosted on G2.com.

My one reservation concerns the density of information: with so much on display, the dashboard can look crowded and, on a busy day, not the easiest to read at speed. A little more space between elements, and larger visuals, would make scanning a full schedule more comfortable. It is a modest point, however, one that has never diminished the tool's day-to-day worth. Review collected by and hosted on G2.com.

I like the dependable picture of desk capacity it gives me, making sure no consultant is overloaded. I appreciate how legible the scheduling view is at a glance, which makes allocating work easier, and lets me adjust entries quickly when priorities change. The clash detection feature is great, as it flags double-bookings immediately. The initial setup was pretty painless and my team found their feet with it quickly. Review collected by and hosted on G2.com.

The main frustration is editing bookings that span a longer stretch. Rather than adjusting the block as a whole, I end up splitting it and amending each segment in turn, which is tedious when a scheduled piece of work moves. It is a small thing, but it does add friction to what ought to be a straightforward change. Review collected by and hosted on G2.com.

What I like most about Resource Guru is how easy it is to use and how well it helps keep everything organised. It makes it straightforward to view schedules, manage resources, and plan work, without things getting confusing or hard to follow. Review collected by and hosted on G2.com.

At times, it takes a little while to locate specific information or make changes to bookings. I’d appreciate it if a few features were more straightforward and easier to navigate, but overall the system is user-friendly and easy to use. Review collected by and hosted on G2.com.

New timesheets are easy to use and gives us good project overview Review collected by and hosted on G2.com.

The data and name structure of clients and projects could be better. It is hard to create uniform structures to ensure that the data extraction is easily matched to other systems. Review collected by and hosted on G2.com.

Since my last review, I've noticed the scheduling and availability views have gotten even smoother to navigate. Adding and adjusting bookings is quicker, and the reporting/insights features have made it much easier to track team utilization at a glance. It's become a core part of how our team plans resourcing week to week. Review collected by and hosted on G2.com.

The core experience has been solid, though a few more customization options for reports (e.g., saved custom filters) would be a nice addition. Otherwise, no major complaints. Review collected by and hosted on G2.com.

It helps to keep track of work within the system and allows for better workflow distribution. The platform is user-friendly and has enabled our organization to manage resources more efficiently. It is especially useful given that our team has three Project Managers, as it allows us to easily see which resources are available and for how long. Review collected by and hosted on G2.com.

So far, it has been good for us; I haven't encountered any dislikes so far so good. It is suitable for our organization because it is large, and Guru helps track every resource. Review collected by and hosted on G2.com.

I like that I can see all of my bookings. Review collected by and hosted on G2.com.

I haven’t used it for very long, but so far I haven’t found anything I don’t like. Review collected by and hosted on G2.com.

We implemented Resource Guru across our entire team and hardware resources, and it has completely transformed our approach to resourcing. The platform makes scheduling incredibly easy and efficient, ensuring that everyone has a clear understanding of their workload and upcoming tasks.

We use it daily to manage our projects, allocate resources, and maintain visibility across teams. The dashboard is easy to use, so it allows for quick updates and adjustments, preventing conflicts and ensuring optimal utilisation of both staff and equipment. The ability to see availability in real time has significantly improved our planning process, making it easier to stay organised and meet deadlines.

If we ever have any questions or suggestions for new features, the suport team is always on hand with lightning fast responses.

Overall, Resource Guru has become an essential tool in our workflow, streamlining our operations and enhancing productivity. We highly recommend it to any team looking for a smart, reliable, and user-friendly scheduling solution! Review collected by and hosted on G2.com.

We haven’t found much to dislike about Resource Guru. The team is consistently developing the product and rolling out new features, which keeps it improving over time. Review collected by and hosted on G2.com.