Kiteworks Features

Provides functionality that manages file syncing between both PC and Mobile devices to ensure files are up to date no matter who or what device they are updated on

Ability to access documents via a web interface without a client being installed on a device

Supports all required file types including but not limited to: Google Docs, MS Office, images, videos, etc.

Can easily find files via a simple and/or advanced search

iOS, Android and Windows phone apps provide functionality that enable user to perform same functions as they would on a PC

Supports various video file formats

Allows users to receive updates when files have been updated, added, deleted or moved.

Allows users to share individual files/folders to persons outside or inside organization. Ability to assign edit or view only privileges.

Users can work simultaneously on files.

Provides an audit log of changes and enables users to revert to a specific version

Track and document all activities across devices, networks, and other systems

Reporting on how each user, task or process has advanced since its initiation

Digitally share screen view with others

Preview and make real-time changes in the web content

Enables administrator to provide segmented access to tool based on role. Easy to create new users and remove users.

Ability to control by user/group file/folder access, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

Admins can restrict access to files by device in the event of lost/stolen devices as well as users that no long work for organization. Also may provide ability to wipe files from devices remotely.

Administer storage limits by user or group

Choose data center your files should be stored at

Stores and transfers files in secure environment

Track and manage schedules and meetings via an integrated calendar

Create, save, and store files

Store, manage, and track all electronic documents in a centralized location

Manage and track all internal and external communication conducted via calls, email, text, or chat

Create, design and manage workflows for repetitive tasks

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Plan and coordinate all the resources, costs and time needed to execute assignments

Manage, store and organize emails within the system or via third-party apps

Track revisions and updates made to files and navigate between different versions

Manage the process of evaluating documents or requests submitted for approval

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Create, manage and track all task activities and progression

Built-in website builder or integration with third-party site

Securely stores data to prevent data loss or breaches

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, sharing by device, etc.

Abilities to set standards for asset and risk management.

Provides ability to create the reports that meet your business requirements

Software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

Access pre-built and custom reports to monitor user activity and storage

Integrates to systems other systems of record such as CRM, ERP, Outlook, Sharepoint

Enables custom integration to external systems

Helps manage ad messaging and ensure standards within digital advertising campaigns.

Contains compliance monitoring for content and/or site layout.

Logs social media activity, ensuring subject matter is relevant to company goals.

Monitors brand assets to ensure content is consistent with the design of the site.

Pagination, page headers and titles, meta tags and URL structure all contribute well to site SEO.

Allows organizations multi-national organizations to use tool effectively across multiple languages and currencies.

Ensures availability of accessibility tools and provides information on how individuals are using accommodation tools to interact with the site

Monitors traffic and distribute resources and scales infrastructure workloads to match traffic.

Allows files and data to integrate directly into applications using APIs.

Provides scalable administrative controls over file transfer speeds.

Routing of static and dynamic content for faster delivery of desired files.

Supports accessability through differing operating systems and mobile devices

Protects data with within and as it leaves your secure or local network.

Provides the ability to extend the platform to include additional features and functionalities

Tools to visualize and analyze data.

Allows file transfer between remote computers over a network.

Supports Unicode i.e. Is available in multiple languages.

Allows backup of huge files.

Supports accessability through differing operating systems and mobile devices.

Prevents unwanted emails including bulk, mass, or other junk emails from reaching recipients mailboxes.

Prevents emails with malicious links or attachments embedded with malware, such as ransomware, spyware, and other viruses, from reaching email recipients.

prevent social-engineering attacks such as phishing, spear-phishing, and c-level executive impersonation attacks.

Rejecting phishing emails that include suspicious URLs or links to websites that have been previously flagged.

Includes a quarantine area for users to manually inspect suspicious emails.

Monitors outgoing mail to prevent data loss by encrypting messages or preventing the messages from being sent.

Includes advanced threat protections such as machine learning to conduct abnormal behavioral analysis, display name spoof detection especially regarding c-level impersonation attacks, detecting lookalike email domains that are visually confusing.

Offers archival email retention for compliance purposes.

Offers standard reporting functionality.

Supports on-premises deployments of secure email gateways, which requires a company to maintain their own hardware. This is different than Cloud Email Security software which protects cloud-based email environments and do not require on-premises hardware installations.

Provides protection against malicious attachments.

Identify phishing emails

Allow users to access multiple services after entering their login credentials once

Ability to oversee and optimize the operations of a mail server

Active monitoring of systems, applications, or networks

Supports LDAP Protocol to enable access control and governance.

Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards.

Allows administrators to set user access privileges to permit approved parties to access sensitive data.

Includes funcationality to automatically discover and classify sensitive and other defined data.

Can protect both structured and unstructured data using automated discovery tools.

Includes encryption methods to protect data.

Protects data at rest, in transit, and in use.

Provides data masking functionality that hides specific data within a dataset based on the data's specific use policies.

Provides policies and access controls to ensure the data is only handled by permisssioned users and processes.

Includes audit and reporting functions to know exactly what actions have been taken on data, such as who has accessed it and when.

Collect and analyze traffic data about website visitors

Active reporting of data and metrics

Receive data and information in real time

Protect users working remotely and provide secure environments for personal devices to access company programs

Protect networks against DDoS (Distributed denial-of-service) attacks

Uses machine learning to identify at-risk data.

Offers data loss prevention tools to protect data from leaving the environments it is allowed to.

Offers tools to help administrators visualize the flow of data, whether that be processes or data flows.

Offers machine learning to locate data security risks and make recommendations on how to mitigate those risks.

Allows data to move across multiple platform types and remain protected.

Use AI to generate content in the form of text, images, videos, etc.

Graphical representation of data

Define levels of authorization for access to specific files or systems

Offers user access across mobile platforms

Provides robust security options, such as two-factor authentication, single sign-on controls, or fingerprint scanning

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Has secure file sharing capabilities for internal or external sharing

Allows users to quickly revoke document access even after download

Automatically generates watermarks on documents when it is downloaded, viewed or printed

Provides metrics around user history, such as document views and edits

Allows users to upload several files at once

Find content or files using keywords, metadata, tags, etc.

Drag-and-drop feature to transfer files and directories.

Supports synchronization of remote and local directories.

Initiates transfers at specified times.

Protocol offers high performance data transfer.

Transform or encode the files before the transfer to ensure security.

Ensures a client's identity and rights to access a server.

Allows limited user access over the file transfers and servers.

Supports various encryption algorithms including AES (Advanced Encryption Standard), RSA (Rivest-Shamir-Adleman), Twofish, and Pretty Good Privacy (PGP).

Encrypts the email during transit between email servers, preventing interception by third parties.

Encrypts the message on the sender's device and decrypts it only on the recipient's device, ensuring that only the sender and recipient can read it.

Allows users to revoke access to encrypted emails or keys in case of compromise.

Enables users to set permissions on who can access, read, or modify their encrypted emails.

Allows senders to sign their emails cryptographically, providing proof of authenticity and integrity.

Verifies the identities of individuals or organizations through trusted third-party certificate authorities.

Integrates with antivirus solutions to scan email attachments for malicious content.

Generates reports on encryption usage, compliance status, and security incidents.

Logs and tracks encryption-related activities for compliance, troubleshooting, and security analysis.

Offers DLP features to prevent accidental or unauthorized transmission of sensitive information.

Offers intuitive interfaces for sending, receiving, and managing encrypted emails.

Offers application programming interface (APIs) and software development kits (SDKs) for integrating encryption features into custom applications or workflows.

Integrates seamlessly with popular email clients, including Gmail, Microsoft Outlook, and Thunderbird.

Automatically performs encryption and decryption processes to minimize user effort and errors.

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Engages in human-like conversation for task delegation

Set up connections to third-party platforms to improve business processes

Manage and support multiple languages

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Improves performance based on feedback and experience

Engages in human-like conversation for task delegation

Makes informed choices based on available data and objectives

Monitors traffic and distribute resources and scales infrastructure workloads to match traffic.

Enhances file transfer speeds with scalable administrative controls and bandwidth optimization

Allows files and data to integrate directly into enterprise applications via APIs or connectors

Routes static and dynamic content to optimize delivery speed and ensure relevant file distribution

Protects data with within and as it leaves your secure or local network.

Provides accessibility across various operating systems and mobile platforms

Offers tools to visualize transfer data, audit logs, and performance metrics

Allows the platform to be extended with additional features, integrations, or custom workflows

Supports LDAP Protocol to enable access control and governance.

Supports compliance with PII, GDPR, HIPPA, PCI, and other regulatory standards.

Allows administrators to set user access privileges to permit approved parties to access sensitive data.

Identifies unusual file transfer activity or potential threats using machine learning

Recommends or enforces governance policies based on usage patterns and risk models

Anticipates network load and optimizes resource distribution based on historical patterns

Uses real-time network data to dynamically route transfers for optimal performance

Digitally sign online documents

Application programming interface that allows for integration with other systems/databases

Use AI to generate content in the form of text, images, videos, etc.

Import and export data to and from software applications

Assemble applications and processes by dragging over and arranging pre-built components

Allow users to collaborate and ask questions regarding folders and/or documents within the system

Data is backed up automatically to prevent data loss

Track and manage adherence to policies for any service, product, process, or supplier

Access work applications remotely, for when working away from the office and/or traveling

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Create, save, and store files

Plan and coordinate all the resources, costs and time needed to execute assignments

A record of all activities within the system, including user access, changes made, etc.

Review and analyze existing information across documents

Access software remotely via mobile devices

Compliant with HIPAA, which sets standards for sensitive patient data protection

Manage and store data in a database

Compile and organize data into specific metrics

Set up connections to third-party platforms to improve business processes

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Provides a channel for team members to share media files, communicate, and work together

Send documents directly to data room from email

Securely stores data to prevent data loss or breaches

Verify the identity of users/devices to enable secure access

Track and document all activities across devices, networks, and other systems

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Allow users to access multiple services after entering their login credentials once

Leave comments and notes on documents for others to view

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Add a digital mark to show ownership of an image, video, document, etc.

View and track pertinent metrics to find patterns and gain insights from data

Request two or more credentials to prove user's identity before granting access to systems

Secure online viewing of sensitive documents

Track revisions and updates made to files and navigate between different versions

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Search and filter data across systems to locate required information by entering keywords or certain criteria

Add customized logos and colors to align with company branding

Store, manage, and track all electronic documents in a centralized location

Identifying, analyzing, and mitigating security issues and taking appropriate action to protect systems and data from potential harm

Analyze and gain insights into data in real-time

Provides a channel for team members to share media files, communicate, and work together

At least a username and password is required to access the system

Software program that continuously adjusts its behavior based on observed data

Protect sensitive data for digital privacy

Allow users to access multiple services after entering their login credentials once

Track and analyse user behavior within a system or network

Arrange tasks based on the level of priority or urgency

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Observe and track the demand, usage, progress or quality of a system, product, or user

Set up connections to third-party platforms to improve business processes

Extra layer of security that requires not only a password and username but also something specific to that user

Continuously scan servers on a designated network to monitor health and search for any irregularities or failures

Discover patch statuses and vulnerabilities

Track and document all activities across devices, networks, and other systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Compliant with HIPAA, which sets standards for sensitive patient data protection

A chronological record of actions or occurrences within a network, software, or process

Initiate collection and analysis of known risks

Notifications that are delivered to users as soon as an event occurs

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Active monitoring of systems, applications, or networks

Control system access and/or deliverability for applications and email addresses

Verify the identity of users/devices to enable secure access

A record of all activities within the system, including user access, changes made, etc.

Application programming interface that allows for integration with other systems/databases

Define levels of authorization for access to specific files or systems

Track and report on everything that happens within the system or network

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Securely stores data to prevent data loss or breaches

Notifying as a warning or reminder of a potential or imminent hazard

Track visitors'/audience's responses across web pages and other optimized content

Prevents, detects and removes malware

Convert sensitive data into unique identification symbols (Tokens) that retain all essential information

Systematic evaluation of the security of a company's overall security system and situation

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

A record of all activities within the system, including user access, changes made, etc.

Lists of domains/addresses that are allowed / rejected

Use AI to generate content in the form of text, images, videos, etc.

Discover patch statuses and vulnerabilities

Integrates with Active Directory

Identifying, analyzing, and mitigating security issues and taking appropriate action to protect systems and data from potential harm

Search and/or filter for items using names, keywords, descriptions, tags, metadata, etc.

Identify and alert about security breaches by third parties

Track and manage adherence to policies for any service, product, process, or supplier

Filters used to determine different types of malware threats

Convert data into a code for security

Process of checking different types of data for accuracy to avoid errors or inconsistencies

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

System alerts about the need to escalate an issue or request

Create, manage, and track policies and procedures within an organization

Alter the layout and content of reports

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Track and document all activities across devices, networks, and other systems

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

At least a username and password is required to access the system

Set up connections to third-party platforms to improve business processes

Detect spam, BOT, or invalid email addresses

Notifications that are delivered to users as soon as an event occurs

Set a time to generate routine reports automatically

Track delivered, received, and opened emails

Identify and prevent suspicious activity

A chronological record of actions or occurrences within a network, software, or process

Manage/customize policies to organize data and determine where data should be stored or archived and for how long.

Create backups and provide methods to recover deleted/lost data

Information to prevent, understand and identify cyber threats

Control system access and/or deliverability for applications and email addresses

Import and export data to and from software applications

Extra layer of security that requires not only a password and username but also something specific to that user

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Prevents, detects and removes malware

Safeguard confidential data and meet compliance regulations

Notifying as a warning or reminder of a potential or imminent hazard

Define levels of authorization for access to specific files or systems

Generate and store passwords in an encrypted database and assist in retrieving lost or forgotten passwords

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Verify the identity of users/devices to enable secure access

Import and export data to and from software applications

Search and filter data across systems to locate required information by entering keywords or certain criteria

Audio/Video Conferencing

Centralized repository to store content and assets

Access software remotely via mobile devices

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

An @mention is a way to tag or notify a specific person about a message/post

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Notifications that are delivered to users as soon as an event occurs

Arrange tasks based on the level of priority or urgency

Add customized logos and colors to align with company branding

Leave comments and notes on documents for others to view

Communicate using direct chat or messages within the system

Configure existing workflows to meet your organization's needs

Digitally sign online documents

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Allow users to access multiple services after entering their login credentials once

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Assemble applications and processes by dragging over and arranging pre-built components

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Extra layer of security that requires not only a password and username but also something specific to that user

Convert data into a code for security

Define levels of authorization for access to specific files or systems

Provides a channel for team members to share media files, communicate, and work together

Track and manage the scheduling of tasks

Use AI to generate content in the form of text, images, videos, etc.

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Facilitates online authoring and publishing of the content

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Digitally sign online documents

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Application programming interface that allows for integration with other systems/databases

Files and folders are updated in real-time when changes/edits are made

Allow users to access multiple services after entering their login credentials once

Track and document all activities across devices, networks, and other systems

Create, manage and track all task activities and progression

Pre-designed layouts that can be customized to match preferences and requirements

Use AI to generate content in the form of text, images, videos, etc.

Provides a channel for team members to share media files, communicate, and work together

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Leave comments and notes on documents for others to view

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Search and filter data across systems to locate required information by entering keywords or certain criteria

Notifications that are delivered to users as soon as an event occurs

Communicate using messages within the system

Add customized logos and colors to align with company branding

Securely stores data to prevent data loss or breaches

A record of all activities within the system, including user access, changes made, etc.

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Extra layer of security that requires not only a password and username but also something specific to that user

Track and manage schedules and meetings via an integrated calendar

Manage, store and organize emails within the system or via third-party apps

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Move files across different systems or networks

Create, design and manage workflows for repetitive tasks

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Create, save, and store files

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Data is backed up automatically to prevent data loss

Verify the identity of users/devices to enable secure access

Store and organize documents in a centralized system

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Assemble applications and processes by dragging over and arranging pre-built components