Appspace Reviews & Product Details

Having control over what's on every single screen, from one location, has made keeping up with managing all of them so much easier. I simply make updates once and then everything else will be updated automatically. No longer do I have to go from one screen to another to make those same changes. No longer do I have to walk into a room to swap out media files on individual screens. This was the reason I kept using appspace. I've shown two people who aren't tech savvy how to set up playlists and schedule items as well and they were able to get through setting it up without needing to call me. Review collected by and hosted on G2.com.

I would say the layout editor is pretty "clunky". Anytime I try to create something with a little more precision (multiple zones or widgets) it becomes quite fiddly very quickly and often times doesn't act the way I expected it to. There are some integrations that are also restricted more than I would like regarding the display of information. A small, but somewhat annoying issue - sometimes when a screen loses its connection to the internet, it is not always immediately clear in the dashboard until the screen remains blank for a while. Review collected by and hosted on G2.com.

I really enjoy the one-click updates and smart alerts. Using the one-click updates, I can send an announcement to every TV screen and employees' phones in the company at the same time with just one click. The smart alerts are also great, as during emergencies, the system can take over every screen in the building to show exit routes and safety instructions. Review collected by and hosted on G2.com.

Connecting the software with physical TV hardware and sensors is still a bit complicated, usually requiring an IT expert. There are also privacy concerns because some employees feel that tracking their desk locations is a bit too much, and it would be better to have options to keep the data private. Review collected by and hosted on G2.com.

What I love most about Appspace is the Microsoft Teams integration. It's the feature that made the biggest measurable difference for adoption across our workforce. By integrating Appspace directly into Microsoft Teams, we saw a big jump in employee engagement, with interaction between employees returning to normal and no more gaps between teams and departments. Before the integration, our team was publishing to Appspace and then separately posting the same content in Teams because nobody was checking the intranet independently. After the Teams integration went live, content published once in Appspace appears automatically in the right team's channel without anyone doing anything. Our internal comms coordinator said it was the first time in her role she felt like a communicator rather than copy-paste, and the drop in her weekly admin time was noticeable enough that she started taking on additional responsibilities she hadn't had capacity for before. I also liked that the implementation was surprisingly fast, with our first AI generated broadcast running in less than a week, mostly thanks to the customer support team who helped work through the integration steps over a couple of quick calls. Once things were set up correctly, the day to day experience has been reliable, and their support team has stayed accessible whenever something needed adjusting after go live. Review collected by and hosted on G2.com.

{"I don't like the back functionality gap. It is the most consistent frustration across our admin teams.","It's well documented by other users.","I find the lack of functionality is an area the platform could really improve on.","Technically, it just happens far too often when signage goes offline.","When I need to update channel assignments or change a color theme across multiple templates in a large deployment, the current approach forces me to touch each item individually.","That turns what should be a five minute update into an hour of repetitive clicking.","I feel the fix is overdue.","Batch editing for channel assignment, color changes, and template updates would remove the most time consuming part of managing content at scale.","Until then, our team has resorted to scheduling large content updates on quieter days so we can make changes one by one."} Review collected by and hosted on G2.com.

I love that everything just exists in one space. So instead of having to jump between three different tools to find out who’s in what room or what’s being displayed on those screens down the hallway. I love that the scheduling stuff syncs with my calendar so when the room is scheduled it shows as available on the screen prior to anyone needing to do anything. It’s just reduced a lot of unnecessary awkward “is this room free” conversations. Review collected by and hosted on G2.com.

While setting it up isn’t super complicated (there is a learning curve), once you get past the initial setup process – there will be features that aren’t immediately obvious. Some of the more advanced functionality requires an individual walk-through by another person. Unfortunately, some applications don’t integrate perfectly as you would expect them to. Review collected by and hosted on G2.com.

I like the AI-powered content generation inside Appspace, which has significantly reduced the time our communication teams spend on signage content. Writing announcements, generating images for screens, and producing narrated audio updates all happen within the same tools, eliminating the need for separate software each step. What used to take half a day to produce and publish is now done in under an hour, and this time-saving compounds across every communication cycle throughout the year. Additionally, new content creators quickly come up to speed because the publishing interface is straightforward, and the template library covers most common needs without requiring builds from scratch. The Express onboarding team also helps a lot with initial setup configuration, providing valuable support. Review collected by and hosted on G2.com.

I didn't think is the area that generates the most frustration from our content team. On a weekly basis, making the same changes across a large number of cards or channels requires touching each one individually, which on a large deployment, turns routine updates into much longer tasks than it should be. The nickeled with cheers with screen going out of sync also happens more often than feels acceptable. For a platform at this price point, both issues have been raised through support and acknowledgment, but the fixes have been slow to arrive. Review collected by and hosted on G2.com.

I often like the visitor preregister feature, which our reception teams rely on most. It allows the receiving host to send an invite to their guests in advance, and the guest fills in their details before they arrive. This makes check-in take only seconds rather than the reception having to manually type in someone's name and company while they stand there waiting. The inviting host gets a notification the moment their visitor checks in, which removes the annoying daily task of the reception having to call upstairs or walk over to tell someone their guest has arrived. The notification goes straight to Teams or email, allowing inviting hosts to come down on their own. It makes everything softer and smoother because of this automation. Review collected by and hosted on G2.com.

The visitor batch printing has been inconsistent with a couple of our printer models. More than once, we've had to manually restart the kiosk every morning because the print job got stuck. Review collected by and hosted on G2.com.

I like the visit preregistration feature because it lets the host send a link in advance, so guests can fill in their own details before arriving. This setup makes the visitor check-in process very easy and smooth. I also find the setup process for Appspace quite easy because everything is guided with complete user guidelines. The digital signage and basic content were quick to get up and running. Review collected by and hosted on G2.com.

Reporting on visitor history, like, who visited how often, which host, is more limited than expected for compliance and security audit purposes. I think they should add the analytic data for guests visiting our office over a period of six to eight months. This way, we know why they keep visiting and which host is accepting them, so if there are any security risks or suspicious activity, it can be fixed easily. Review collected by and hosted on G2.com.

The ease of use — hands down. Managing over a thousand endpoints across DVLED walls, LED screens, projectors, and video walls could easily become overwhelming, but Appspace keeps it simple. The playlist and scheduling tools are intuitive, and the platform is so straightforward that we can train non-technical users quickly and confidently hand off content management to teams across the business without worry. Review collected by and hosted on G2.com.

Integrations and the feature request process. I'd love to see deeper third-party integrations available out of the box, and more importantly, better transparency into the product roadmap — specifically where community feature requests sit in the pipeline. When you're planning infrastructure and content strategy across a large environment, knowing what's coming and when helps enormously Review collected by and hosted on G2.com.

Appspace is the best place for us to modernizing our office management and digitalized the tools like meeting room boking system and digital signage operation. Love how the QR check-in has simplified visitor check-in process, I just need to sent my visitor the QR code, they will scanned it at the reception, and I will get instant notification about their arrival, I don't need to keep waiting and giving them access manually. Furthermore, using our LG LED tv monitor as a digital signage is a brilliant idea to repurpose our old TV, just connect the TV display with our internal network and it is automatically synced and displaying office newsfeed or latest promotion campaign. Review collected by and hosted on G2.com.

There is time when the meeting room booking system went haywire and not showing available room even when the room is actually empty. Admin have to reset all the current booking for it to work normal again, but it will also deleting the current booking record, user need to make a new booking again, so many time is wasted. Review collected by and hosted on G2.com.

Honestly I think the most helpful part of Appspace is that it stores ALL of our files in ONE LOCATION. All of our team documents, Team Updates, Shared Resources (images, videos)... I don't have to dig through my emails to find anything. And I don't have to bother anyone asking them where they put the lastest version. The Version History is probably the next thing I would miss most. Review collected by and hosted on G2.com.

Sitting here half asleep and thinking about reverting back to how we used to store things (emails, local storage, etc) is exhausting. We also like the permission settings. They are very detailed. You can get as granular with who sees what as you want. Review collected by and hosted on G2.com.