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Harshita  T.
HT

Marketer and Business Owner

What is the most affordable task management software for SMBs?

Hi G2 people, I’m looking for the most affordable task management software for SMBs. Budgets are always tight, so the tool needs to deliver value without unnecessary extras. Here’s what it should have ideally:

  • Simple setup and onboarding without IT support
  • Core features like task assignment, due dates, and progress tracking
  • Flexible enough to adapt to different workflows
  • Affordable pricing that scales with a growing team

Here are a few options I’ve been checking out:

  • Trello (4.4/5, 13,729 reviews on G2): Easy to pick up with its card-and-board style setup. It’s great for lightweight workflows, but do SMB teams eventually find it too limiting as projects get more complex?
  • Asana (4.4/5, 12,336 reviews on G2): Offers lists, boards, and timelines for managing tasks. The free plan works well for small groups, but does the cost rise quickly once you start adding features?
  • Todoist (4.4/5, 806 reviews on G2): Clean and simple, built for organizing tasks without the clutter. Is it powerful enough for SMBs, or does it lean more toward individual use?
  • ClickUp (4.7/5, 10,451 reviews on G2): Packs tasks, docs, and dashboards in one platform. The pricing looks good, but do smaller teams get bogged down in too many features?

For anyone here running on a smaller budget:

  • Which tool has been the best balance of price and functionality?
  • Did the free or entry-level plans cover your team’s needs, or did you have to upgrade quickly?
  • Any hidden costs or limitations that surprised you?

Thanks in advance.


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I’ve also seen Zoho Mail used by SMBs since it bakes in lightweight task features alongside email. Curious if anyone has tried that.

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