SafetyCulture Features

Corrective and preventative maintenance work orders can be easily created, edited, or cloned within the system. Work orders are able to be prioritized, scheduled, tracked, and reported to align with maintenance workflows.

Preventative maintenance work order scheduling can be automated and triggered based on a series of factors, including date, time, alarms, meter readings, and specified event occurances.

Monitor enterprise equipment and assets with either built-in data analysis tools or integrated third-party applications to streamline preventative maintenance efforts.

Organize maintenance, repairs, and operations (MRO) materials within a built-in database, and coordinate materials inventory and purchase requests.

Access historical records of equipment performance statistics and generate new reports using equipment data to identify underlying equipment issues.

Create approval workflows to streamline the approval of work order or material purchase requests.

Maintain re-usable task templates for preventative and unscheduled work orders. Organize these templates into task libraries that are easily accessible and can be cloned or edited as needed.

Track maintenance documentation to ensure compliance with Occupational Safety and Health Administration (OSHA) and ISO standards. Manage material safety data sheets (MSDS) and other critical safety instructions within a central repository, and track employee training certifications.

Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance within the system.

Visualize maintenance data and KPIs using built in dashboards, and create custom reports around equipment, assets, work orders, and more.

Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations.

Track material, equipment, and inventory usage across facilities. Record historical usage data, supplier information, and estimated replacement costs.

Provide information detailing how the space inventory in a building is used, what assets currently occupy that space, and how the assets are arranged in order to optimize the management of space inventory.

Coordinate employee and asset moves, adds, and changes (MAC) to reduce associated costs and minimize organizational disruption

Source vendors and contractors through a centralized directory within the system. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance.

Respond to and manage facility reservations and maintenance requests submitted through a centralized web portal.

Visualize facility data and KPIs using built in dashboards, and create custom reports around facility usage statistics.

Maintain a central online repository for facility documentation, such as lease documents, that is easily accessible by facility management personnel.

Facilitate maintenance planning and task completion with mobile access to facility management tools.

Provide templates, forms and checklists to record tasks, inspections, and progress

Allow users to configure workflows that predicts issues and alerts teams in real-time

Trigger dynamic distribution or reinforcement of SOPs when deviations or defects occur.

Enable tracking and detection of nonconforming events and suggest corrective actions.

Log safety/quality incidents and generate compliance reports.

Create work plans for predefined periods such as weeks or months, and allow users to create custom periods.

Assign activities to workers based on availability, qualifications, and other criteria.

Allows employees to collaborate on tasks and ask for help from supervisors.

Implement action plans which can be prioritized based on severity.

Capture inspection data including photos and video, both online and offline.

Generate inspection reports using the information gathered during the inspection.

Allow users to create ad-hoc or unplanned inspection tasks.

Notifications can be sent to anyone, not only the users of the solution.

Workflows to assign tasks to users based on their role and the severity of the issue.

Track the status of work activities per location, employee, or team.

Monitor task completion, employee productivity, and other metrics.

Allow users to build custom dashboards or connect to BI tools

Create a list of all the assets owed by a company.

Define relationships between various types of assets.

Identify the value of each asset and keep it up to date.

Define and manage linear assets, facilities, and fixed assets

Track asset locations using GIS and GPS technology.

Monitor the status of multiple types of assets.

Maintain a history of adjustments made to assets.

Track inventory of assets accross multiple locations.

Manage the inventory of spare parts needed for maintenance.

Calculate the value of the inventory of assets and spare parts.

Support multiple depreciation methods such as straight-line and annuity.

Calculate the value of assets at each stage of their lifecycle.

Manage tax deductions and capital allowances for fixed assets.

Track the costs of retiring assets when they become obsolete.

Plan inspections to monitor the status or equipment and fixed assets.

Schedule maintenance activities based on asset type, usage, and warranties.

Provide features for predictice maintenance operations.

Allows users to perform corrective maintenance activities.

Ability to manage unplanned maintenance tasks.

Identify opportunities to optimize asset use and maintenance operations.

Assign human and material resources to maintance tasks.

Monitor field activities such as installation, maintenance, or callibration.

Allows field workers and their supervisors to communicate with customers.

Monitor asset use across multiple locations and keep history.

Track asset reliability data such as downtime or idle time.

Identify various types of risks such as non-compliance or safety violations.

Define and manage maintenance contracts for various types of assets.

Manage warranties, related maintenance operations, and costs.

Comply with the service level agreements (SLAs) included in contracts.

Deliver dashboards that display KPIs and live data.

Analyze performance for individual assets, by category or location.

Predict future trends and risks that may impact asset performance.

Track the inspection process to ensure it follows procedures and complies with regulations.

Analyze inspection metrics such as cost of quality or Overall Operations Effectiveness (OOE).

Generate nonconformance records and reports for defective products or noncompliance.

Identify the impact of threats on various departments or business entities.

Analyse plan characteristics such as completion time or performance.

Provide information on recovery KPIs such as recovery time progress and recovery time actual.

Provide integration with ERP systems

Provide integration with CAD and PLM software

Provide integration with accounting solutions

Integrates with Integrated Risk Management software.

Integrates with Disaster Recovery software.

Integrates with Emergency Mass Notification Systems.

Identify work hazards by job, location, and type of work

Deliver learning materials for health and safety training

Monitor industrial waste and its impact on the environment

Include templates for multiple types of inspections such as safety or quality

Provide workflows to assign tasks for audit and inspections

Identify corrective actions to address incidents and accidents

Determine potential risks that may impact employees or the environment

Estimate the impact of EHS risks on the operations of the company

Evaluate suppliers using safety and environmental criteria

Allows users to determine potential risks that may impact employees or the environment

Allows users to estimate the impact of EHS risks on the operations of the company

Allows users to evaluate suppliers using safety and environmental criteria

Allows users to generate injury and ilness reports

Report on unplanned events that have the potential to cause accidents

Analyse the performance of environmental and safety operations

Comply with regulation such as Occupational Safety and Health Act (OSHA)

Track permits required for environmental and safety compliance

Manage certifications to comply with regulations and standards

Provides users with regulations to follow under the Occupational Safety and Health Act (OSHA)

Allows users to track permits required for environmental and safety compliance

Allows users to manage certifications to comply with regulations and standards

Identify work hazards by job, location, and type of work.

Allow users to conduct safety drills to prepare for real life situations.

Provide workflows to create, approve, and process claims.

Capture and manage health information for all employees.

Include templates for multiple types of health and safety inspections.

Provide workflows to assign tasks for audit and inspections.

Identify corrective actions to address incidents and accidents.

Deliver learning materials for health and safety training.

Manage certifications to comply with regulations and standards.

Provide best practices that employees can use to prevent accidents.

Generate Occupational Safety and Health Act (OSHA) reports.

Analyze incidents to determine the root cause and avoid future problems.

Monitor non compliance with health and safety regulations and policies.

Ensures structure and clarity of a project via simplified file, photo, and documentation sharing and annotation functionality.

Automates the scheduling and assignment of jobs, people/crew, and equipment.

Facilitates the reviewing of incidents to ensure with policy compliance and prepare for site audits.

Enables conversations on mobile devices while out on the field.

Assigns tasks, enables the scheduling of crew and resources, and manages and/or monitors progress on projects and jobsites.

Tracks and logs utilization of equipment, materials, assets, and all relevant resources; can generate daily reports.

Provides contractors and crew a digital timesheet to track hours; some push man-hours from daily project progress reports to timesheets.

Facilitates the taking, annotating, and uploading of photos from the field for real-time updates, to supllement the documentation of the progress of a project.

Generates daily reports of project progress, worker productivity, job costs, and material usage.

Tracks workplace and jobsite incidents and notifies relevant stakeholders of safety indicators or issues.

Tracks the local, state, and/or federal certification requirements of workers to better track individuals' progress and upcoming deadlines.

Enables the taking and/or uploading of photos and videos that document jobsite progress to identify, determine, and resolve jobsite safety issues and procedures.

Automates and/or streamlines the process of observing, recording, and distributing safety processes and jobsite walk-through inspections.

Leverages data gathered from construction IoT (Internet of Things) devices, wearables, and sensors to understand activities on a jobsite.

Generates reports on the number, date, and nature of incidents and/or provides a dashboard of report overviews.

Enables the use of the product on a mobile device to better fit the daily workflow of and enable real-time updates from site managers and project managers.

Easily integrates with prequalification software to assess and validate the qualifications and credentials of subcontractors prior to hiring them for a job.

Easily integrates with construction project management software to assign tasks to workers and facilitate data sharing between operational systems.

Allows users to create, track and maintain accurate, auditable conformance records.

Allows users to assign tasks for corrective and preventive actions (CAPA) to employees in nonconformance

Allow users to centralize and archive documents for quality management

Allows users to collaborate in real time with editing and commenting capabilities to minimize miscommunication

Allows users to collects both vendor- and customer-facing data relevant to the product development lifecycle, and generates performance and health reports

Allows users to choose from templates for multiple types of inspections such as safety or quality

Provides users with workflows to assign tasks for audit and inspections

Allows users to identify corrective actions to address incidents and accidents

Delivers APIs and standard integrations with other software systems.

Complies with security and privacy regulations and standards.

Allows users to access the software using mobile devices.

Facilitates software configuration without the need for technical experise.

Delivers APIs and standard integrations with other software systems.

Complies with security and privacy regulations and standards.

Allows users to access the software using mobile devices.

Facilitates software configuration without the need for technical experise.

Offers features to encrypt and protect EHS data.

Receive email and/or text alerts to manage overdue tasks, verify approvals, and access priority tasks.

Allows users easy access to centralize documents and records.

Allows users to monitor compliance in once place by creating dashboards.

Generates standard and custom reports for a number of uses, including: audit documentation, recall reports, revenue, safety reports, and inventory trends.

Integrates with food ERP systems or foodservice distribution platforms to support distribution operations.

Includes interactive food safety checlist where saefety information is readily accessible.

Assists customes through all the phases of the implementation process.

Provides software users with training courses and learning content.

Delivers customer and technical support, directly or trough partners.

Assists customes through all the phases of the implementation process.

Provides software users with training courses and learning content.

Delivers customer and technical support, directly or trough partners.

The vendor provides consulting services such as business process reengineering.

Allows users to create forms with branching logic without any code.

Provides a built-in API builder for developers.

Integrates with back office systems, content management systems, and other types of office software.

Provides built-in optical character recognition (OCR) functionality.

Records GPS and time data points in reports.

Allows users to attach barcode and/or signature data within a report.

Provides built-in image and video recording capabilities.

Allows users to access and finalize forms without an internet connect.

Allows users to access built-in work instructions.

Converts data collected from forms into reports in a variety of file types (PDF, Word, etc).

Define and manage roles and access rights for the entire system.

Provides performance analytics dashboards.

Stores important performance and audit data related to each food supplier for monitoring purposes and manages key documents for each vendor, such as invoices.

Captures food quality incidents and reports them to supplier for reimbursement. Also supports internal auditing reports for food safety or quality incidents.

Displays food safety incidents in visual dashboards to track real-time food safety trends.

Allows users to manage the HACCP process through a systematic preventive approach to food safety from biological, chemical, and physical hazards in production processes that can cause the finished product to be unsafe and designs measures to reduce these risks to a safe level.

Assists food processors and distributors with creating food safety plans that satisfy all government regulations.

Keeps data safe with encryption and multilevel security.

Ability to create configurable forms and checklists to capture inspection information.

Ability to define criteria and workflows to approve or reject inspection tasks.

Organize inspection tasks based on constraints such as inspector availability.

Allow users to create procedures and workflows for multiple types of inspections.

Includes a library of procedures and standard plan templates.

Analyze data from documents such as inspection reports to identify recurring risks

Analyze IoT data from multiple locations for health and safety purposes

Analyze live or recorded videos to identify potential safety issues and historical trends

Identify potential safety issues and estimate their severity and urgency

Provide real-time monitoring of workplace activities and use AI/ML to identify unsafe acts

Supports the implementation of emergency or disaster plans, and provides response templates for different scenarios.

Stores and maintains emergency training, procedures, and documents, and organization charts, maps, and contact information.

Helps first responders track and manage their equipment inventory for repairs, inspections, and service history.

Offers risk intelligence tools to proactively monitor and assess threats as they arise.

Broadcasts real-time updates and alerts to internal and external individuals when an incident escalates, and allows targeted updates to users based on location.

Utilizes geolocation to track personnel, and supports geo-tagged media for field updates.

Configures trigger thresholds for automated incident initiation responses based on user preferences.

Visualizes emergency or disaster response and maintain task checklists, activity logs, and communications to ensure resolution.

Integrates with or pulls signals from disparate data sources, such as weather and traffic APIs, healthcare and EMS systems, and social media.

Enables emergency managers to communicate in real-time as situations escalate, and support different levels of task ownership for emergency responses.

Maintains audit trails and mandated compliance for emergency management protocols, both pre- and post-emergency.

Visualize incidents and emergencies on grids to identify any trends.

Generates reports and insights after each event to assess response efficiency and compliance, and identify areas for improvement.

Tracks the cost related to training, resource and asset usage, and overall incident response.

Supports release of reports and documentation for post-emergency compliance or notification purposes.

Allows users to generate text based on a text prompt.

Converts images into a textual description, identifying key elements.

Allows users to generate text based on a text prompt.

Allows users to generate text based on a text prompt.

Displays all the changes made during audits, including details such as username, timestamp, or type of change in a centralized repository.

Coordinate and track recommended remediation actions.

Facilitates collaboration between teams and stakeholders through shared workspaces.

Facilitates the creation of audit plans, schedules, and reminders.

Provide out of the box audit templates and forms for various processes and industries.

Provides checklists

Dashboard provides real time or near real time updates and notifications in a centralized location.

Provide information on the performance of the audit activities and processes.

Ensures audits are compliant with industry-specific regulations and standards.

Allows users to generate text based on a text prompt.

Condenses long documents or text into a brief summary

Offers features to encrypt and protect EHS data.

Allows users to generate text based on a text prompt.

Condenses long documents or text into a brief summary

Ability to break down and plan multi-step processes

Improves performance based on feedback and experience

Creates or updates business continuity plans by transforming organizational inputs and templates into detailed, customized documents that align with industry standards and regulatory requirements.

Compiles available data into clear summaries and analytical reports that outline what happened, the impact, response actions, and lessons learned after an incident or test.

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Allow centralized enforcement of corporate standards, while supporting site‑specific variations.

Report metrics at both individual site and consolidated enterprise levels.

Provide channels for idea sharing, communications and collaboration across different sites and facilities.

Provide enterprise-wide support across smartphones, tablets, and wearable devices.

Provide enterprise-grade role/permission management for different user groups.

Capable of autonomously perform or propose task actions on behalf of users.

Support live transcription/translation of video/audio and contextual AI support.

Use AI models to predict anomalies, prescribe corrective actions, or suggest best next steps.

Allow frontline workers capture ideas, best practices, videos, and distribute them.

Track changes to work instructions and notify relevant users of updates or revisions.

Offer contextual training modules or tips that appear during task execution to reinforce skills.

Ensure workers can access SOPs/training offline on mobile/wearables.

Provide open APIs and SDKs for developers to extend platform capabilities.

Synchronize tasks, assets, and other data with enterprise systems such as ERP, MES, or EAM.

Support compliance with ISO 45001, OSHA, and industry safety frameworks.

Integrate risk assessment tools to identify hazards and required control measures before issuing a permit.

Track compliance checkpoints and maintain audit‑ready records of all PTW actions.

Manage energy isolations and LOTO procedures tied to permits.

Generate safety metrics, permit histories, and performance analytics.

Connect with other EHS, ERP, and workforce systems for consolidated operations.

Automate multi‑step review and approval routing with role‑based permissions.

Enable users to create, configure, and issue work permits digitally for hazardous tasks.

Record job completion, required inspections, and formal permit closure procedures.

Offer pre‑configured or customizable permit templates (hot work, confined space, electrical, etc.).

Allow field personnel to request, approve, and update permits via mobile devices.

Provide dashboards showing active permits, statuses, and alerts across sites.