Papertools Reviews & Product Details

Papertools is accounting and invoicing software for small businesses, freelancers, sole traders and owner-operators. It connects everyday paperwork with proper double-entry bookkeeping, so owners can work in plain language and see the results in financial reports. Create estimates, convert them into invoices, track full or partial payments and send overdue reminders. Share branded documents by email, WhatsApp or private link, and connect Stripe for online invoice payments. Recurring invoices and bills reduce repeat work. Create purchase orders, record vendor confirmations and convert orders into linked draft bills. Record expenses with receipts and supporting documents attached. Log business mileage with dates, routes, distances and purposes, then keep the log as evidence or convert trips into draft expenses at a set per-distance rate. Manage bank, cash and card accounts with ledger-linked registers. Record transfers, import CSV or supported PDF bank statements, review suggested matches and create missing expenses from statement lines. Monthly reconciliation helps check bank activity against the books. Set up hourly or salaried staff, pay schedules, recurring allowances and deductions. Approve wage costs, track payments person by person and generate payslips. Manage products, services, inventory, cost of goods sold and contracts. Link invoices, bills, expenses and labor to projects to understand job profitability. Invite team members and accountants with roles and access permissions. Starting Position establishes opening balances, assets and debts when moving an existing business. Import customers, vendors, staff and catalog items from CSV. Quick Journal turns familiar business events into bookkeeping entries through simple questions. Paper-Ai supports voice and text to draft documents and answer questions using workspace records. Users review and save proposed changes. Every plan includes a monthly assistant allowance; paid plans add receipt and supplier-invoice scanning from photos or uploaded images, plus supported PDF bank-statement reading. View outstanding balances and money movement on the dashboard. Reports include profit and loss, balance sheet, cash flow, receivables and payables aging, project profitability and tax summaries. Supported countries receive local tax-return labels, filing periods and checks for unfinished records. Figures are accrual-based; users or accountants review and file separately. Access the chart of accounts, journals, trial balance and general ledger. Lock completed periods and export records to CSV. Customize branding, document layouts and tax settings, and switch optional modules on or off. Use Papertools in a browser or install it as a progressive web app on supported devices. Papertools Essential is free forever. Plan limits and Terms & Conditions apply. Paid plans offer higher limits and more features. Simple on the surface. Proper bookkeeping underneath.

Seller

Papertools

Discussions

Papertools Community

Languages Supported

English

Overview by

Adis Smajtic

Pricing

Pricing provided by Papertools.

Essential

Free

Business

$25.00

Per Month

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Papertools Integrations

(2)

Integration information sourced from real user reviews.

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RP

Rhys P.

Store Supervisor

Logistics and Supply Chain

Small-Business (50 or fewer emp.)

10/8/2026

"A practical system that has improved our purchasing and invoice processes"

5/5

What do you like best about Papertools?

Papertools has made managing our purchasing process much easier. Creating and sending purchase orders is straightforward, and it's easy to see where each order is sitting without relying on spreadsheets or email chains. One feature I particularly like is the workflow between purchase orders and bills. Once an order has been confirmed, converting it to a bill is simple and saves re-entering information.

We've also found the invoicing, expense tracking and reporting tools useful because everything is connected in one place. It gives much better visibility and helps keep day-to-day administration under control. Review collected by and hosted on G2.com.

What do you dislike about Papertools?

There are a few reports that could offer more flexibility and additional customisation options. However, these are relatively minor improvements and haven't impacted how we use the system on a daily basis. Review collected by and hosted on G2.com.

What problems is Papertools solving and how is that benefiting you?

Since moving to Papertools, our workflow has become much more streamlined than the system we were using previously. The platform was easy to learn, user permissions were simple to set up, and the team adapted to it quickly.

Having purchasing, invoicing, expenses and reporting managed within the same system has reduced manual work and made information easier to find. Overall, it has helped us stay more organised, improved visibility across the business and saved time throughout the purchasing and accounts process. Review collected by and hosted on G2.com.

AK

Adem K.

Owner

Business Supplies and Equipment

Small-Business (50 or fewer emp.)

9/27/2026

"Papertools Makes Multi-Currency Inventory and Profit Tracking Effortless"

5/5

What do you like best about Papertools?

The multi-currency and the inventory. I buy stock from China and get billed in Chinese currency, but my books are in Malaysian Ringgit. Papertools records the bill in their currency and keeps my accounts in Ringgit, so I don't do the exchange rate by hand.

When I enter the supplier bill, the stock goes in automatically at what I paid. When I sell, it comes out, and the cost only goes into my profit when the item is sold. So my monthly profit is correct and doesn't jump up and down just because I bought a big container that month.

I can see cost and profit for every item, and the reports are clear. My price list is easy to get out too. Review collected by and hosted on G2.com.

What do you dislike about Papertools?

Nothing really. Only wish is Bosnian language, that would make it perfect for me. Review collected by and hosted on G2.com.

What problems is Papertools solving and how is that benefiting you?

Before Papertools I used Excel. I buy from China in Chinese currency and sell in Malaysia in Ringgit, so I had to convert every bill by hand, keep a separate stock sheet and work out my cost of goods myself. It took time and I was never sure of my real profit.

Now I enter the supplier bill in Chinese currency and my books stay in Ringgit. Stock goes in from the bill and comes out when I sell, and the cost only hits profit when the item is sold. I save a lot of time, make fewer mistakes, and I can see my real profit any time. Review collected by and hosted on G2.com.

SB

Sooveer B.

Executive Food and Beverage Manager

Hospitality

Small-Business (50 or fewer emp.)

9/21/2026

"Easy to understand, with useful tools for everyday paperwork"

5/5

What do you like best about Papertools?

As an Executive F&B Manager, I appreciate software that is straightforward to use. Papertools is easy to understand, the screens are well designed, and the workflow makes sense. The video guides inside the platform help a lot when learning something new.

I use invoices, purchase orders, payment receipts and project cost tracking. The AI is handy, particularly scanning invoices from my phone or uploading a PDF and having the details prefilled for me to review. I also like the reports and being able to download documents as PDFs whenever I need a physical copy.

In my view, the Business plan is good value for what it includes. Another plus is that Papertools doesn’t add its own fee to Stripe integration payments—you still pay Stripe’s processing fees. the integration is easy to follow. Review collected by and hosted on G2.com.

What do you dislike about Papertools?

I’d like to see more integrations. The selection is fairly limited at the moment, and more connections with other tools would be useful. We already use Employment Hero for payroll, so I haven’t used Papertools’ payroll features. Review collected by and hosted on G2.com.

What problems is Papertools solving and how is that benefiting you?

It helps me keep invoices, purchase orders, payment records and project costs organized in one place. Scanning documents reduces the amount I need to enter manually, and the reports help me review the figures. Having the video guides available inside the platform also makes it easier to work through unfamiliar tasks. Review collected by and hosted on G2.com.