Papertools is accounting and invoicing software for small businesses, freelancers, sole traders and owner-operators. It connects everyday paperwork with proper double-entry bookkeeping, so owners can work in plain language and see the results in financial reports.
Create estimates, convert them into invoices, track full or partial payments and send overdue reminders. Share branded documents by email, WhatsApp or private link, and connect Stripe for online invoice payments. Recurring invoices and bills reduce repeat work.
Create purchase orders, record vendor confirmations and convert orders into linked draft bills. Record expenses with receipts and supporting documents attached. Log business mileage with dates, routes, distances and purposes, then keep the log as evidence or convert trips into draft expenses at a set per-distance rate.
Manage bank, cash and card accounts with ledger-linked registers. Record transfers, import CSV or supported PDF bank statements, review suggested matches and create missing expenses from statement lines. Monthly reconciliation helps check bank activity against the books.
Set up hourly or salaried staff, pay schedules, recurring allowances and deductions. Approve wage costs, track payments person by person and generate payslips. Manage products, services, inventory, cost of goods sold and contracts. Link invoices, bills, expenses and labor to projects to understand job profitability.
Invite team members and accountants with roles and access permissions. Starting Position establishes opening balances, assets and debts when moving an existing business. Import customers, vendors, staff and catalog items from CSV. Quick Journal turns familiar business events into bookkeeping entries through simple questions.
Paper-Ai supports voice and text to draft documents and answer questions using workspace records. Users review and save proposed changes. Every plan includes a monthly assistant allowance; paid plans add receipt and supplier-invoice scanning from photos or uploaded images, plus supported PDF bank-statement reading.
View outstanding balances and money movement on the dashboard. Reports include profit and loss, balance sheet, cash flow, receivables and payables aging, project profitability and tax summaries. Supported countries receive local tax-return labels, filing periods and checks for unfinished records. Figures are accrual-based; users or accountants review and file separately.
Access the chart of accounts, journals, trial balance and general ledger. Lock completed periods and export records to CSV. Customize branding, document layouts and tax settings, and switch optional modules on or off. Use Papertools in a browser or install it as a progressive web app on supported devices.
Papertools Essential is free forever. Plan limits and Terms & Conditions apply. Paid plans offer higher limits and more features.
Simple on the surface. Proper bookkeeping underneath.
