Capsule CRM Reviews & Product Details

I like Capsule CRM for its genuine simplicity and usability, perfectly tailored for our small B2B team. The initial setup was incredibly fast and straightforward—by far the easiest CRM experience for us. It only took a day for our team to use it properly with no need for endless training or confusing workflows. The clean and intuitive interface stands out; I can effortlessly find contacts, update deals, add notes, and check follow-ups without having to hunt through menus. The straightforward layout allows me to access a contact or a company in just two clicks, saving valuable time that I can spend talking to prospects and clients. I also appreciate how I can quickly update deals by simply dragging and dropping opportunities through the pipeline, making it easy to keep our CRM up to date even when we're always on the go. Review collected by and hosted on G2.com.

Automation is solid for simple follow-up tracks, but more advanced workflow rules are clunky or just not available. Things like auto-assigning deals based on source or triggering updates across related records take extra steps or aren’t possible natively. Review collected by and hosted on G2.com.

We’re genuinely really glad to have found Capsule for our CRM needs after spending a long time searching for the right solution. We tested several systems, but many were either too basic or far too complicated. Capsule struck the perfect balance between being powerful and easy to use.

The clean, intuitive interface was a big deciding factor for us. It’s simple to pick up and a pleasure to use day to day. The global word search in particular is brilliant — it feels like an extension of our own computer and allows us to instantly find contacts, emails, notes and history without any hassle.

It’s been very fast and reliable, with none of the lag or downtime frustrations we’ve experienced with other CRMs. It’s also easy to get new team members up and running, with a short and straightforward learning curve.

Managing our client database and relationships is now far more organised and efficient, and the pipeline and forecasting tools give us great visibility when planning ahead. The reports, goal setting, task management and reminders have made a noticeable difference to how we stay on top of things.

We also really appreciate how flexible the custom fields and tags are, which lets us tailor Capsule to how we actually work. The email and calendar integrations fit neatly into our daily workflow and save a lot of admin time.

On top of all that, Capsule offers excellent value for money, especially when compared with bigger enterprise CRMs. We’ve also had a great experience with customer support — always responsive and helpful. Overall, it feels spot on for a growing business: powerful enough to scale with us, without ever feeling overwhelming. Review collected by and hosted on G2.com.

None so far as it works perfectly for us. But looking ahead perhaps in the future some form of integration ability with accounting softwares Review collected by and hosted on G2.com.

Capsule CRM is very easy to use and great for beginners.

It helps small businesses stay organised and focused.

The interface is clean, modern, and pleasant to work with.

Capsule CRM makes tracking customers simple and clear.

It works perfectly for managing tasks and daily activities.

The mobile app is fast, practical, and ideal for work on the go.

Capsule integrates well with popular tools like Gmail and Google Calendar.

It helps teams communicate better and stay on the same page.

Capsule CRM saves time by automating repetitive tasks.

It offers excellent value for money, especially for small companies.

I use Capsule CRM to keep records of all my tutoring students, and it works very well. Along with their contact details, I can create a note for every lesson and easily attach a PDF or JPEG file, which is extremely useful in the tutoring business. All students are neatly organised and can be found quickly whenever needed. Adding new students is simple, and removing those who no longer need the service is just as easy. Review collected by and hosted on G2.com.

Capsule CRM would benefit from a small enhancement that allows users to enter a parent’s email and mobile number for child customers without needing to create custom fields, which many less-experienced users find difficult to set up. Review collected by and hosted on G2.com.

Simple functionality, yet has everything we need to share contacts

Reminders, tasks, contacts, opportunities.

Setting forward reminders by including to-do+7 in an email bcc, for example

Integration with other systems is a big bonus, it was easy to implement both desktop and mobile versions, and we use it daily Review collected by and hosted on G2.com.

We don't use the funnel functionality, but that's more because of the nature of our business (bespoke consultancy) Review collected by and hosted on G2.com.

I appreciate how Capsule CRM has significantly improved our efficiency by centralizing all our client information and sales data, making it much easier to navigate than our previous Excel spreadsheets. The reporting functions are especially valuable as they integrate seamlessly with Google Data Studio, enhancing our data analysis capabilities. I love how intuitive and user-friendly the interface is, allowing our sales team to efficiently track opportunities and pipelines. The customization options are a standout, particularly the ability to edit opportunities and add custom fields, which enable us to adapt the CRM to fit our unique business terminology. This feature keeps our processes streamlined and tailored to our specific needs. I also had a great experience with the setup process, which was straightforward thanks to our helpful account manager, Keith. His support through Teams meetings made the transition smooth and easy. Overall, Capsule CRM does exactly what we need it to do, with features that are both functional and adaptable. Review collected by and hosted on G2.com.

I don't like needing to use expensive third-party software like Zapier for integration. It would be beneficial to have direct integrations with systems such as APTEM, Survey Monkey, and Force 24. Review collected by and hosted on G2.com.

Very easy to use and incredibly versatile. Review collected by and hosted on G2.com.

Nothing, everything has been absolutely spot on. Review collected by and hosted on G2.com.

Tracking and optimising the customer journey from initial contact to engaging in business. Also the integrations are fantastic, particularly with Transpond, from which you can set up automations and send targeted email campaigns to contacts and clients. Review collected by and hosted on G2.com.

The only thing I can think of is maybe slightly more customization in terms of the client data layout and the forms that you can set up. And some movement between the people/organisation, opportunity and project aspects of the CRM. Review collected by and hosted on G2.com.

I love that Capsule is easy to use and navigate. I also love the ability to access lots of information and share it with our team. This allows us to provide expert care to our clients. My favorite feature is the ability to set tasks and reminders. It helps me to be the best I can be and to prevent important tasks from getting lost. Review collected by and hosted on G2.com.

I do not see a down side to Capsule. Maybe being able to list two customer names instead of one on the search. Review collected by and hosted on G2.com.

I found Capsule very easy to navigate and genuinely user-friendly. Having used other CRMs before, this one is by far the simplest to use. The interface is clean and everything just makes sense; it really feels like it was built with the user in mind. The customer service team are also super responsive, and any queries I’ve had have been resolved very promptly. Review collected by and hosted on G2.com.

I haven’t had any significant issues with Capsule. If I’m being really picky, the search can be a bit frustrating because you often have to type more letters than expected before it finds the right client records. Review collected by and hosted on G2.com.

I appreciate Capsule CRM for its user-friendly database capabilities, allowing me to efficiently record sales call notes, manage contact details, and track projects. I find the simple layout ideal for our small sales agency business, as it's intuitive and not burdened with unnecessary features that can make other CRMs feel clunky. The smooth functionality with its mobile app is particularly beneficial, as it allows me to quickly access information and reference old notes on the go. The affordability and ease of setup were significant advantages, enabling our small business to implement the CRM painlessly in less than a day. Capsule CRM's streamlined approach aligns perfectly with our team's needs, offering an uncomplicated yet powerful solution for organizing our sales operations. Review collected by and hosted on G2.com.

A feature to mark contacts as 'no longer at company' or 'retired.' Review collected by and hosted on G2.com.