Apptoto Reviews & Product Details

Reduce costly no-show appointments, and ensure your clients and patients show up on time and well-prepared by using Apptoto's appointment management software. Apptoto is an automated appointment reminder, online scheduling, and client messaging platform for appointment-based businesses. Apptoto syncs with virtually any calendar, including Google Calendar, Outlook, Microsoft Exchange, Salesforce, Clio, and more, to display your upcoming appointments in one easy-to-scan interface. Automatically send custom appointment reminders and confirmation messages via SMS text, email, or voice call. Plus, talk with customers in real-time with 2-way messaging, enable clients to schedule their own appointments with online booking pages, and analyze it all with advanced reporting. With Apptoto, you will increase revenue, reduce manual scheduling tasks, and streamline the client communication process.

Seller

Apptoto

Discussions

Apptoto Community

Languages Supported

English

Overview by

Frank Cort

Pricing

Pricing provided by Apptoto.

Starter

$39.00

3 Calendars Per Month

Plus

$78.00

6 Calendars Per Month

View More Pricing Information

Top-Rated Alternatives

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Apptoto Integrations

(2)

Integration information sourced from real user reviews.

Apptoto Media

Apptoto Demo - Automated Appointment Reminder & Calendar Messaging Software

Send automated text, email, or voice reminders for every appointment on your calendar — even the ones not booked through your scheduling tool. Apptoto centralizes all client communication and keeps your schedule up to date automatically.

Apptoto Demo - Allow clients to schedule (and reschedule) any appointment

Allow your clients to easily reschedule (or schedule new) appointments with you using Apptoto's online booking pages.

Apptoto Demo - Grow your business with messaging campaigns

Use Apptoto's campaigns to generate online reviews, recall old clients, send informational messages, and generally stay in touch with your clients!

Collect payments when clients book time with you, or easily send messages to collect Deposits and or Copays before any appointment via text or email message.

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Kristen W.

Clinic owner and coach

Small-Business (50 or fewer emp.)

1/14/2026

"Great Software with Phenomenal Customer Service"

5/5

What do you like best about Apptoto?

Their software is great and their customer service is phenomenal! Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

I don't know of any downsides other than the software does so much that I don't know everything it can do. That is why I use their customer support often to help me navigate any new features that I want to add. Review collected by and hosted on G2.com.

Clara S.

Admin Assistant

Mid-Market (51-1000 emp.)

11/20/2025

"ELITE Customer Service Every Time"

5/5

What do you like best about Apptoto?

Customer Service is ELITE. I always get a soultion and they are always professional and nice. I have never not had a great experiance. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

I sometimes forget the right route to a specific setting and takes me a bit of time to find it. Probably why I chat with support so much. Review collected by and hosted on G2.com.

Doralina L.

Business Owner

Small-Business (50 or fewer emp.)

10/8/2024

"Great help!"

4.5/5

What do you like best about Apptoto?

This app has greatly helped our business with client reminders. We gave it a rating of 9 because we experienced a minor issue where messages were being sent to multiple clients with the same first name, even when the last name didn’t match. After resolving this by ensuring messages only go to the correct phone number, the system has worked smoothly, and we are pleased that only the scheduled client now receives the reminders. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

Every new tool comes with a learning curve, and Apptoto is no exception. The only issue we encountered was that it initially sent the same message to contacts with similar first names, like 'Juan' or 'Jose,' without distinguishing between last names. Fortunately, this was easily resolved by adjusting the settings. Since then, we haven't had any problems, and overall, we're very satisfied with Apptoto. Review collected by and hosted on G2.com.

What problems is Apptoto solving and how is that benefiting you?

Before using Apptoto, we manually sent appointment reminders for all initial consultations at our law firm, which was time-consuming. With Apptoto, we've significantly reduced that workload, allowing us to focus on other important office tasks. It has greatly improved our appointment management by ensuring clients arrive on time, know which attorney they're meeting with, and receive timely reminders to provide any necessary documents before their appointment. Review collected by and hosted on G2.com.

Dave F.

Small-Business (50 or fewer emp.)

12/12/2023

"Very stable and great support"

5/5

What do you like best about Apptoto?

I don't remember it ever going down since 2020 and if I ever need help, I click the text box and am talking to someone live, usually within a minute. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

Getting all appointments onto one page to view at a glance is tricky. Needs a customer facing app instead of a website. Review collected by and hosted on G2.com.

Marjorie H.

Social Media Manager

Small-Business (50 or fewer emp.)

10/23/2023

"A very useful scheduling tool"

5/5

What do you like best about Apptoto?

As a therapist, It's frustrating to hold time for someone that does not show up or give you advance notice. One of the best parts of Apptoto for me is that it has practically unlimited the no-shows. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

I'm being perfectly honest when I say there is nothing I dislike about Apptoto. It meets all my needs and I have been very happy with it. Review collected by and hosted on G2.com.

Katrina B.

Mid-Market (51-1000 emp.)

6/13/2023

"A must for your scheduling needs"

4.5/5

What do you like best about Apptoto?

How accommodating and customized the system is the way you do scheduling, you do not have to change the methodology. The automation is easy and the team is very supporting. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

Apptoto is always improving and bringing on new features and updates. Nothing to dislike. Review collected by and hosted on G2.com.

Verified User in Education Management

Small-Business (50 or fewer emp.)

7/5/2023

"We love the customization and the automation."

5/5

What do you like best about Apptoto?

The features are abundant. The customization is robust. The support is prompt and knowledgeable. Getting things up and running the way we wanted to wasn't nearly as complex as I anticipated. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

n/a We haven't run across anything that's limited our ability to do what we need to do. Review collected by and hosted on G2.com.

tom v.

Small-Business (50 or fewer emp.)

5/13/2023

"Apptoto Review"

5/5

What do you like best about Apptoto?

ease of use, quick response from support, integration with google Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

I have not found any downsides to using apptoto. Review collected by and hosted on G2.com.

John O.

Owner/President

Mid-Market (51-1000 emp.)

7/27/2022

"Fantastic addition to our law practice."

5/5

What do you like best about Apptoto?

Many things: The ability to interface with our CRM program. The ability to easily set up extensie email and sms drip campaigns using that interface. Lastly , access to the owner and programmer Frank Cort. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

Not a thing. It gave me everything I was missing in terms of email and sms follow up. Review collected by and hosted on G2.com.

What problems is Apptoto solving and how is that benefiting you?

The main thing was that it provided an interface to our CRM program. Also, it provided an online calendar that syncs itself back and forth with the calendars in our CRM program. For years, I wanted to set up email and sms drip campaigns and automatic emails and sms messages at critical points in the handling of our cases. Now, that is all complete, in place, and functioning automatically. And, mostly, if changes are needed, the interface is user friendly enough that I can do them myself. That saves time and money. I can't imagine going back to the way things were without Apptoto. It is critical software for us. Review collected by and hosted on G2.com.

Alison K.

Business Owner

Small-Business (50 or fewer emp.)

7/26/2022

"Saved me having to employ a receptionist"

5/5

What do you like best about Apptoto?

Implementing Apptoto has been so easy. As a sole operator, this has been a huge time saver for me and has saved me from having to employ a receptionist to manage my booking.

The fact that clients can reschedule or cancel their appointments without having to talk to me has been fantastic.

My clients are also commenting on how easy it is to book and it's great that they can see all of my available time slots.

Having different appointment types allows me to see what type of appointment has been booked and allows me to better prepare my day.

It also has been so useful that once the appointment has been booked, a google contact is then created from the information supplied. I am also using the custom fields in the appointment information to collect information from my clients prior to the appointment, this is then shared with other software I use. Review collected by and hosted on G2.com.

What do you dislike about Apptoto?

I can't find any faults. I have been using it for years and it has saved me so much time and money. Review collected by and hosted on G2.com.

What problems is Apptoto solving and how is that benefiting you?

I don't need to employ a receptionist to manage my bookings. The whole appointment booking process is automated now and I would say that 95% of my bookings come via Apptoto.

It also has been so useful when people message or email asking to book an appointment, I just email them the booking link and ask them to book via Apptoto. So there is no negotiating around what times work for everyone. Review collected by and hosted on G2.com.