Top Free Meeting Room Booking Systems - Page 5

Appoint.ly

Appoint.ly helps to schedule meetings quickly and easily through the integration with calendars online. No back-and-forth emails, no double booking and only a few seconds to schedule an appointment with you. Its idea is simple: you create your calendar, set your availability and then share it with your clients or co-workers, who can easily schedule an appointment. Thanks to the integration with all major calendars and time-zone synchronization, you can be sure that everything goes smoothly.

Average Rating: 4.4/5.0

Total Reviews: 13

Axiom Booking

Axiom Booking is a booking, scheduling and invoicing platform for organisations that hire out space or run bookable sessions: offices and meeting rooms, coworking spaces, sports and leisure venues, studios, clinics, training providers, and community centres and halls. It is built as two modules that work on their own or together, so you only use what you need and are not charged for the one you leave alone. Space booking The space module covers rooms, desks, halls, courts and pitches. It shows live availability, refuses double-bookings, and handles recurring bookings, buffer time between bookings, room layouts, equipment and catering add-ons, and your own pricing rules. Bookings can be held for approval before they are confirmed. Session booking The session module covers classes, courses and one-to-one appointments. Each session provider has their own calendar and attendee list, with a capacity limit so a class cannot be oversold. Invoicing and payments Invoicing is optional and built in. A booking can raise its own invoice, with the tax rate that applied at the time fixed onto it. Clients pay by card through Stripe, straight into your own account, or you record cash and bank transfers by hand. Deposits, part payments, refunds and credit notes all sit against the original invoice, and a full transaction log records every payment. Customer portal Your clients book through a branded portal on its own web address, or embedded in your website with a short snippet. They see live availability, book and pay without phoning you, and sign in with a one-time code sent by email, so there are no passwords to forget. Documents Insurance certificates, risk assessments, licences and policies are kept in a versioned library, attached to the buildings, spaces, clients and staff they cover. Each has a review date, an email goes out before it falls due, and every earlier version is kept. Also included Client records with booking history, notes and invoices together; email and SMS messaging; role-based access so each member of staff sees only their part of the system; an audit trail of who changed what; and a dashboard of the day ahead and what is outstanding. Accessibility Axiom Booking is designed and tested to WCAG 2.2 Level AA, across both the staff app and the customer portal. Every screen works by keyboard and with a screen reader, anything you can drag can also be done another way, and invoices are issued as tagged PDFs that a screen reader can follow. Our accessibility statement, on our website, explains how we tested it. Security Staff sign in through Microsoft Entra, every request is scoped to your organisation so your data is kept apart from everyone else's, and card details are handled by Stripe and never reach our servers. Pricing £2 per bookable item per month, where a bookable item is an active space or session provider. Unlimited staff users, every feature included, no tiers. Card payments carry a 1% platform fee, capped at 20p, on top of Stripe's own fees, and SMS is pay-as-you-go. 28-day free trial, no card required.

Bluecoin Meeting Rooms

Bluecoin Meeting Rooms is an intelligent meeting room management and workspace optimization solution that helps enterprises eliminate scheduling conflicts, reduce real estate costs, and maximize facility utilization. Designed for facilities teams, real estate leaders, workplace managers, and IT administrators in enterprise offices, manufacturing sites, and multi-location operations. The solution supports the complete meeting lifecycle from real-time booking and calendar synchronization to occupancy tracking, ghost meeting elimination, and utilization analytics. Our Meeting room booking system integrates seamlessly with Office 365 and Google Calendar, eliminating manual workflows and rip-and-replace complexity. With real-time occupancy data and cross-system intelligence, organizations can right-size room portfolios, reduce real estate footprints by up to 40%, and drive hybrid workplace strategy. Key capabilities: - Real-time intelligent room booking integrated with Office 365 and Google Calendar - AI-powered ghost meeting detection and automated no-show alerts - Occupancy analytics and space utilization dashboards for data-driven decisions - HVAC pre-conditioning linked to meeting schedules (energy savings 15-30%) - Meeting conflict resolution and calendar synchronization across teams - Mobile-first employee experience for seamless workplace navigation - Enterprise-grade security (ISO 27001:2022, SOC 2 Type 2 certified) Bluecoin Meeting Rooms is part of the Apptimus platform, a unified workplace management system connecting 25+ intelligent modules from desk booking to energy management, visitor management, and facility operations. Built for organizations managing high meeting volumes across multiple locations, scaling hybrid workplaces, or optimizing occupancy costs.

Bookado

What is Bookado? Bookado is a SaaS booking system that allows users to book and check the availability of office resources—from rooms and booths down to individual desks and chairs—via a mobile application. It doesn’t require the purchase of any hardware as it uses AR markers instead of touch screens and users engage with the app through the mobile devices they already own. That means you can introduce low touch bookings that help to keep to social distancing regulations in your organization and make for a safer workplace. Bookado’s pay-as-you-go pricing model is convenient, cost-effective, and reliable—just like the app itself. Key benefits - Easy desk and room bookings - Implement and start using in under a day - Cost-smart (no hardware, pay-as-you-go model, no electricity consumption) - Touch-free bookings

Book Meeting Room

cloudbase.io

With cloudbase.io, you can launch full-featured, cloud-connected apps in minutes without ever worrying about server management.

Average Rating: 4.0/5.0

Total Reviews: 2

Co-Desk for Coworking & Coliving

Pay-as-you-go coworking and coliving management software. Bookings, billing, subscriptions, member and resident management, and access control. One platform. Live in 30 minutes. Co-Desk replaces the stack most spaces stitch together (separate tools for reservations, recurring billing, door access, and resident lifecycle) with one system built on Stripe Connect. Every payment, subscription, and refund settles directly into the operator's own bank. Co-Desk never touches the money. What's included: - Real-time bookings for desks, meeting rooms, bedrooms, and private offices, billed hourly, daily, weekly, or monthly - Dynamic pricing: tiered rates, volume discounts, seasonal windows, priority-ranked per resource - Coliving leases and recurring rent via Stripe Connect - Member, resident, and community management with self-service onboarding - Kisi and Brivo access control - Multi-location with central identity: one profile, shared credentials, unified billing - AI analytics for revenue, occupancy, and member growth - Open API, webhooks, and integrations with Stripe, Slack, Zapier, Google Calendar, Google Drive, Dropbox, and more Built for independent operators, not enterprise chains: - Coworking AND coliving, first-class. Most platforms in this category are coworking-only. - Same-day launch. No consultants, no migrations. - Stripe Connect. Operators own every transaction. - Pay-as-you-go pricing. 2.5% per transaction. No tiers, no add-ons, no contracts. From one space to a multi-location portfolio, no platform change required. Custom plan available for operators who can't use Stripe or need fixed-fee contracts. See how Co-Desk compares: co-desk.eu/coworking-software-pricing Frequently asked questions What is Co-Desk? Co-Desk is pay-as-you-go coworking and coliving management software. It gives operators bookings, billing, subscriptions, member and resident management, access control, and community in a single platform built on Stripe Connect. Live in about 30 minutes, with no consultants or implementation calls required. Co-Desk is built by DPK Co-Desk, founded in 2024. Who is Co-Desk built for? Independent coworking and coliving operators and founder-led brands. Simple enough to launch a single space same-day, scalable enough to run a multi-location portfolio. Co-Desk replaces the fragmented stack most spaces cobble together (separate tools for reservations, invoicing, recurring billing, door access, and resident lifecycle) with one platform. Does Co-Desk support coliving as well as coworking? Yes, natively, in the same platform. Coliving features include lease and rent management, automated recurring invoices via Stripe Connect, resident lifecycle management, and long-stay pricing curves. Most other platforms in the category are coworking-only; Co-Desk handles both first-class. What does Co-Desk integrate with? Co-Desk integrates natively with Stripe (via Stripe Connect for payments), Kisi and Brivo for access control, plus Slack, Zapier, Google Calendar, Google Drive, Dropbox, and more. An open API and webhooks are available for custom integrations. How long does it take to set up Co-Desk? About 30 minutes. Operators sign up, connect Stripe, configure their locations and resources, and share the booking link. No consultants, no implementation calls, no migrations required. Who owns the payment flow? The operator does. Co-Desk uses Stripe Connect, meaning every payment, subscription, and refund settles directly into the operator's own Stripe account and bank. Co-Desk never touches the money. How much does Co-Desk cost? Co-Desk uses a pay-as-you-go pricing model: 2.5% per Stripe transaction with no subscription. Unlimited locations, members, residents, day passes, and features are included. A Custom plan is available on request for operators who can't use Stripe or need a fixed monthly contract instead of PAYG. How does Co-Desk compare to other coworking and coliving management software? Co-Desk uses pay-as-you-go pricing (2.5% per Stripe transaction, no subscription) instead of the per-member, per-location, or quote-only subscription models common in the category. Pricing scales with operator revenue, not with member or location count. See the full comparison on pricing and features at co-desk.eu/coworking-software-pricing. Co-Desk (also written as Codesk, CoDesk, or Co Desk).

Dash

Turn any Android tablet, phone, or smart TV into a fully-featured meeting room display. See what's on at a glance, book the room in one tap, and free up no-shows automatically. Get a read-only room display for free, or subscribe to Dash Business for room scheduling: room booking, check-in, find free rooms, branding, and more for just $3.99 per display per month. Runs on hardware you already own Dash is a meeting room display that runs on almost any iPad, iPhone, Android tablet, phone, or smart TV. If you would rather use purpose-built hardware, PoE room scheduling panels from our hardware partners ship with Dash preinstalled. Dash also supports other professional panels, including models with LED status lights. Works with your calendar Dash connects directly to Microsoft 365 and Google Workspace, and also supports any calendar/scheduling service your device can display through its built-in calendar (such as on-prem Exchange servers and CalDAV). Book from your desk using Outlook or Google Calendar, and book from the room with your Dash display. There is no intermediate server: each display connects to your room calendar directly, so we never see your meeting titles, descriptions, or attendees. On the display • Colored status to see if the room is free or busy from a distance, and see the room's full schedule up close • Five display modes to choose from, including a room display for outside the door, a countdown display for inside the conference room, and three dashboard displays for lobbies or near several rooms • Show multiple conference rooms on one display and pay only for one device using one of our dashboard modes • Customize branding with your colors, logo, and background image • Hide meeting details, attendees, or titles if they're sensitive • Highly customizable, with over 30 configurable options to display your meetings exactly as you'd like • Dash is available in 26 languages, and we can add more on request Conference room booking from the display • Book the room for an impromptu meeting in one tap, or schedule a later time. Add attendees so that colleagues working from home get a video call invite • Extend your meeting if it's running over, or end it early to free up space for others • If the room is already taken when you need it, find a free conference room nearby and book it in one tap Stop losing meeting rooms to no-shows Dash's optional check-in feature lets you reclaim rooms from no-shows. If nobody checks in, Dash removes the room from the meeting, making it available to others. The organizer and attendees' calendars are untouched, so an online meeting can continue. Dash can also permanently remove the room from recurring series if check-ins are missed several times in a row. Manage your displays centrally Whether you have two meeting rooms or two hundred, you can deploy and centrally configure Dash on all of your display devices using our Dash Enterprise web management dashboard or your MDM system of choice (such as Intune or Jamf). The web dashboard supports single sign-on with SAML 2.0 or OpenID Connect, user roles with two-factor authentication, and meeting room analytics. Contact us for more information.

DEIN RAUM - Desk Sharing Software

Was ist DEIN RAUM ? DEIN RAUM ist eine cloudbasierte Desk Sharing und Workplace Management Software, die Unternehmen dabei unterstützt, hybrides Arbeiten einfach und effizient zu organisieren. In modernen Arbeitsumgebungen mit wechselnden Anwesenheiten braucht es klare Strukturen und verlässliche Tools, um Büroflächen und Ressourcen optimal zu nutzen. Genau hier setzt DEIN RAUM an. Dein Raum bietet Mitarbeitern die Möglichkeit ihren Arbeitsplatz, Parkplatz oder auch Hundekörbchen flexibel über den Browser zu Buchen. Übersichtliche Grundrissansichten und Listen zeigen auf einen Blick, welche Ressourcen verfügbar sind, und ermöglichen eine schnelle, konfliktreduzierte Planung des Büroalltags. Die Software geht dabei weit über klassische Arbeitsplatzbuchung hinaus. Die Software bietet umfangreiche Funktionen für eine strukturierte Büroorganisation, wie Rollen und Berechtigungskonzepte, Abteilungszuweisungen sowie individuell definierbare Buchungsregeln. Diese Funktionen sorgen für klare Zuständigkeiten und werden durch Tages und Wochenübersichten, filterbare Ausstattung (z. B. Monitor, Dockingstation), Favoritenplätze und die „Woanders Funktion“ ergänzt. Entwickelt in Deutschland mit Fokus auf DSGVO Konformität, Sicherheit und Benutzerfreundlichkeit, bietet DEIN RAUM eine zuverlässige Grundlage für moderne Arbeitsplatzorganisation – und macht hybrides Arbeiten planbar, fair und effizient für alle Beteiligten.

EngageApps

Engage is a workspace management software tailored for co-working and managed service offices. It features a white-labelled mobile app, a web dashboard, and a visitor management system. Key functions include self-service meeting room bookings, member engagement tools, contract management, billing and invoice automation, and a support ticket system. Engage streamlines operations, enhances member experiences, and provides comprehensive control over workspace management. Optimize your space with Engage for seamless and efficient management.

Evie.ai

Evie is the world's best AI Recruitment Coordinator helping recruiters take over the time-consuming work of interview scheduling while keeping the human touch. Marta Brockwell, Talent Acquisition Consultant of Siemens has this to say about Evie: “I schedule close to a hundred interviews a month and with Evie, I save 30% of my time! This has allowed me to focus on the really important tasks like candidate sourcing, and invest more time screening for the best talent to join our company. I also use Evie to automatically send the right information (attachments, instructions, etc.) to candidates and hiring managers, saving me even more time and ensuring a consistent experience for all our candidates and interviewers. Evie also interacted well with our candidates, providing a smooth candidate experience. The Evie team is incredibly responsive and a pleasure to work with.” Even with automation, recruiters today are still hard-pressed to juggle interviews, wow candidates & win the war for talent. 54% of recruiters want interview scheduling to be automated. Free recruiters from interview scheduling pain with Evie, the best-in-class interview scheduling powered by AI, enabling a collaborative experience between interviewers & candidates and achieve: • 10x faster in interview scheduling • 2x Reduction in Reschedule • 30% Time Saved in a Recruiter's Day Contact hello@evie.ai to schedule a demo and a free trial.

Average Rating: 5.0/5.0

Total Reviews: 1

EVRM

farBooking

farBooking is an Italian enterprise platform developed by FAR Networks to streamline the management of shared workspaces and enhance the employee experience in modern hybrid work environments. It allows employees to easily book desks, meeting rooms, and other company resources, plan remote workdays, and manage guest access—all from a single, user-friendly platform. The platform offers a modular and scalable solution, featuring: Desk & Room Booking: Reserve workstations and meeting spaces in real time. Resource Management: Book shared assets like vehicles and parking spots. Interactive Maps: Navigate office layouts and locate colleagues. Smart Working Planning: Coordinate remote work schedules with team members. Guest Management: Automate visitor check-ins and notifications. Analytics & Reporting: Monitor space utilization and employee engagement. Designed to support flexible, efficient, and sustainable work practices, farBooking integrates seamlessly with existing company processes and tools, including Microsoft Teams and Azure. It is available as a web application and mobile app for both iOS and Android.

Groupize

Groupize is the solution of choice for modern meetings management. With an easy-to-use, comprehensive platform designed for groups, meetings and events of all sizes, Groupize unifies travel, spend, and compliance while delivering an amazing experience for planners and attendees. Supporting meetings of all sizes, Groupize centralizes planning and organization, travel logistics, spend management, and duty of care in one convenient platform that's easy for anyone to use. Whether conferences, sales offsites, small company meetings, training & onboarding retreats, recruiting and guest travel, or projects and crew travel, Groupize covers a wide range of use cases so companies can consolidate their meetings management in one place. From sourcing to attendee management and registration to duty of care tracking to integrated travel booking, the cloud-based platform automates and streamlines the logistics of corporate meeting and event planning, saving teams time to focus on what matters most. With simple SaaS-based pricing, customizable plans, and centralized spend visibility, Groupize helps companies stop overspending on meetings, driving both cost savings and resource optimization for overburdened teams. For meeting attendees, Groupize delivers a modern, consumer-friendly app that makes it easy to register, book travel, and engage in their event, driving better participation. Seamless two-way integration with Concur Travel and Expense ensures clients capture their travel program savings, administer policy, and automate spend tracking holistically.

Haltian Empathic Building

Haltian Empathic Building is a solution for digital workplaces. Saves you time, provides more choice, is super easy to use, and helps you to be healthier. The Empathic Building digital twin guarantees a superb end-user experience and delivers the key data for operational excellence. The solution combines features such as find and book desks and meeting rooms, find people to co-create and collaborate, navigate to rooms with wayfinding, share your voice and raise important issues. Haltian Empathic Building for return to office after COVID-19 pandemic is the optimal solution that is easy to use, includes a safe environment for collaboration, optimization of space, removal of frictions, and employee empowerment.