Care App is care management software for small UK care providers, priced per staff member, not per client: care plans, rotas, eMAR and pay preparation in one app. Prices are published, from £10 per user per month and cheaper per user as your team grows, with no setup fee, no annual contract and a free month to try everything with your own team.
It serves supported living services, domiciliary care agencies, residential care homes, nursing homes, and providers supporting people with learning disabilities, mental health needs or complex care. It replaces the mix of spreadsheets, paper records and separate tools many providers rely on today.
Client care: Each person has a full digital record: care plans with an AI quality check, risk assessments, body maps, eMAR with missed-dose alerts, goals, wellbeing, diary notes, appointments and health observations (including NEWS2, MUST and Waterlow). Mental Capacity Act and DoLS records are built in, with a warning before a DoLS authorisation runs out. Positive behaviour support plans and ABC charts are included. Families can be given a secure portal to see updates and message the team.
Supported living: Properties and rooms, QR check-in at each property, shift rotas and open shifts, and split billing between local authority, ICB and private funders.
Workforce and scheduling: Drag-and-drop rota with open shifts and shift swaps, clock-in by GPS or QR code, and timesheets. Carers use Care App on any phone with no app store download; it works offline. Pay preparation, with NI and pension calculations, exports to Xero, Sage, QuickBooks, BrightPay, Moneysoft, FreeAgent and IRIS.
Compliance and governance: Built for inspection by CQC (England), the Care Inspectorate (Scotland), CIW (Wales) and RQIA (Northern Ireland). Internal audits, a CQC mock inspection against the quality statements, a Provider Information Return helper, safeguarding, incidents and accidents, medication errors, and a full audit trail of every action.
Staff management: DBS and right to work tracking with expiry alerts, training records and eLearning, appraisals, supervisions, staff wellbeing check-ins, expense claims with mileage, messaging and a noticeboard.
Finance: Invoicing for every UK funding type (local authority, NHS Continuing Healthcare, direct payments and self-funded), including split billing for people with more than one funder, plus revenue and profitability reports.
Reporting: Built-in reports on incidents, training, safeguarding, revenue and appraisals, with an optional Power BI connection.
AI management tools (Max plan): Built on Claude (Anthropic) and working on your own live records: a daily 7am Manager Copilot briefing on open alerts, incidents and unfilled shifts, a CQC narrative builder, staff performance insights, trend warnings, operational playbooks and auto-fix workflows.
Multi-branch: Run several locations from one account, with regional managers who see only their branches, branch-level compliance scores and transfers of staff and clients between branches.
Care App is hosted in the UK, complies with UK GDPR, and gives each role access only to what they need.
Who Is the Company Behind Care App?
