I’ve bounced around a handful of accounting tools for our food distribution business over the last couple years, and most of them forced me to jump through way too many hoops just to keep up with our fast-moving inventory and supplier invoicing. What I love most about TrulySmall Accounting is how tightly it fits our day-to-day operational rhythm without bloated features we will never use. Earlier this quarter, we had a messy situation with our dairy supplier, Gulf Coast Creamery. They sent over a bulk invoice with 42 separate line items for yogurt, fresh cheese, and cream deliveries, and the CSV file they exported had mismatched SKU naming and inconsistent decimal formatting. Normally, our old accounting system would crash halfway through the import or dump all the lines into one messy uncategorized batch, which would take me almost two hours to untangle after hours. With TrulySmall, I was able to map the columns manually right inside the import window, skip the broken fields, and flag the mismatched lines instead of having the whole upload fail. I got that invoice sorted and synced to our sales ledger in under 25 minutes, and I didn’t need to loop our accounting contractor in for emergency cleanup like I usually would.
Another big win for our team is how simple it is to tie supplier bills directly to our customer orders, which is critical for food and beverage wholesale where margins are thin and delivery dates shift constantly. A couple months back, our produce vendor, Florida Fresh Harvest, shorted us on a pallet of bell peppers right before a big restaurant order went out. I needed to quickly see how much that missing inventory impacted our profit on that sale and generate an adjustment note for our accounts payable. Other platforms I tested made me toggle between three separate tabs, run custom reports, and manually cross-reference order numbers. Here, I pulled up the vendor bill, linked it to the customer order in one click, added the shortage adjustment, and shared the corrected record straight to our purchasing lead. The whole audit trail stayed clean, and when month-end rolled around, our accountant didn’t hit a wall of untethered transactions.
I also appreciate that its dashboard keeps the focus on what our operations team actually cares about: outstanding supplier balances, upcoming payment due dates, and gross margin snapshots, instead of overwhelming us with enterprise-level forecasting modules we don’t need. Our company sits in that awkward 51–200 employee sweet spot; we’re too big for spreadsheets, but not ready to pay for a heavy ERP. A lot of competing accounting tools charge premium rates for every extra user and integration, but TrulySmall stays affordable while still playing nicely with our existing CRM and inventory tracking tools. It doesn’t try to be everything, and that’s exactly its strength. It handles the messy, repetitive accounting work that pops up constantly in food distribution, lets me fix small import errors on my own, and keeps our finance data aligned with warehouse and sales workflows without draining hours of my week.
UB
Verified User in Broadcast Media
Broadcast Traffic & Production Operations Coordinator
Broadcast Media
Small-Business (50 or fewer emp.)
3.5/5
Kashoo excels in allowing quick edits to invoices, which is crucial for handling last-minute changes in broadcast schedules. This flexibility helps streamline the invoicing process, although it lacks advanced features for managing broadcast-specific workflows.
What an amazing tool—it makes accounting and invoicing simple. It helps me record and tag project expenses, which makes it easier to set up a clear financial system while calculating project costs at the same time.
Kashoo is an online accounting software designed for small business owners and freelancers to simplify financial management. The platform offers features such as income and expense tracking, invoicing, receipt scanning, and financial reporting. With an intuitive interface, Kashoo aims to streamline the accounting process, making it more accessible for users without extensive financial expertise. It also supports multi-currency transactions, making it suitable for businesses operating internationally. Accessible via its web platform and mobile app, Kashoo provides real-time collaboration and data syncing capabilities to ensure users have up-to-date financial information.