# Whatspot Reviews **Vendor:** Whatspot **Category:** [Meeting Room Booking Systems](https://www.g2.com/categories/meeting-room-booking-systems) **Average Rating:** 4.4/5.0 **Total Reviews:** 20 ## About Whatspot Whatspot is the smart booking system built for offices, coworking spaces, schools, and small organizations that need a fast, practical way to manage shared spaces. Whether you're reserving meeting rooms, desks, parking spots, or company cars — Whatspot makes it effortless. Set up in minutes, no training needed. The platform combines a clean, intuitive interface with powerful features like approval workflows, booking rules, recurring events, mobile apps, floorplans, and public booking pages. Say goodbye to spreadsheets and booking chaos — and hello to clarity and control. ✅ Works on web, iOS, and Android ✅ Visual floorplans and QR code booking ✅ Multilingual (15+ languages) ✅ Embed on your website without plugins ✅ Syncs with Google and Microsoft calendars Start free — scale when you need to. Whatspot’s flexible pricing grows with you. It’s free forever for up to 3 spaces and 10 users, making it the ideal choice for small teams, coworking hubs, and community spaces. ## Whatspot Pros & Cons **What users like:** - Users value the **booking efficiency** of Whatspot, appreciating its flexibility and generous free usage for testing. (1 reviews) - Users appreciate the **ease of use** of Whatspot, making it simple to adapt and start using effectively. (1 reviews) - Users value the **flexibility** of Whatspot, appreciating its adaptability for team size changes and generous free usage. (1 reviews) - Users value the **implementation ease** of Whatspot, appreciating its flexibility and generous free trial for team testing. (1 reviews) **What users dislike:** - Users face **booking issues** due to high costs and lack of integration with essential tools like Zoom. (1 reviews) - Users find the **difficult setup** challenging, particularly for newcomers trying to adapt to the platform. (1 reviews) - Users find Whatspot **expensive** , particularly challenging for those on a tight budget and not well-integrated with other tools. (1 reviews) - Users struggle with **integration issues** , particularly lacking compatibility with essential tools like video conferencing platforms. (1 reviews) - Users find the **poor navigation** in Whatspot challenging, particularly for beginners and those needing efficient integration. (1 reviews) ## Whatspot Reviews ### 1. Easy Desk Booking and Visibility, But Icons and Day-to-Day Navigation Take Getting Used To **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** April 16, 2026 **What do you like best about Whatspot?** Easy to book a desk. You just go in, pick the day and choose from what’s available. It was nice to see who's in the office before I booked. Also quick to see what desks or rooms are free. I found it very helpful for someone with autism. **What do you dislike about Whatspot?** Sometimes it’s not immediately obvious what certain icons meant without clicking into them, so there’s a bit of trial and error at the start. Also if you’re just quickly checking across different days, it can feel a bit repetitive going back and forth rather than seeing more at once. **What problems is Whatspot solving and how is that benefiting you?** I used it in my old job for desk booking at one office we used for the day as a remote company. I used it because it was the only option. I did like it though as it was useful for someone with autism to see who was sat where and where I may want to sit. ### 2. Easiest Way to manage booking and reserve time accordingly **Rating:** 4.5/5.0 stars **Reviewed by:** Lacey D. | Lead Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** August 12, 2024 **What do you like best about Whatspot?** Best feature of Whatspot is how it manage my all meetings and bookings. It helps me to easily reserve meeting rooms, workspaces in few clicks. The google calander integeration is one of the best thing to sync all the meetings without manually scheduling. It helps me to easily find the spot for other meetings and ensures that I always have a spot available when I need it. This saves me a lot of time. It’s like having a personal assistant that organizes my daily schedules for me and manage my time, so I can focus on more important work. **What do you dislike about Whatspot?** It is a great tool, but I think its notification system can be improved. Sometimes Reminder system bit inconsistent due to that i have to check the booking slot manually. Sometimes, I don’t get notifications until right before my booking. **What problems is Whatspot solving and how is that benefiting you?** It helps our business by manage our workspaces and resources effectively. The collaboration feature helps all our team members to can see the availability and make reservation accordingly in real time. It reduces conflicts in meeting and bookings and it helps us to take advantage of spaces and resources at fulliest. ### 3. Effective online scheduling solution, saves time and resources **Rating:** 4.0/5.0 stars **Reviewed by:** Oscar P. | Developer, Education Management, Small-Business (50 or fewer emp.) **Reviewed Date:** December 04, 2024 **What do you like best about Whatspot?** I like how easy it is to get used to Whatspot. It has generous free spaces for up to 15 users, which allows users to test it before switching to this tool for good. It is flexible and scalable to match our needs when we add or remove some team members. **What do you dislike about Whatspot?** It requires some learning especially for starters. It can be expensive for people with a tight budget. It does not integrate with other tools such as video conferencing platforms such as zoom, which we use almost daily due to our nature of work. **What problems is Whatspot solving and how is that benefiting you?** It allows our students to book sessions and save time. It also avoids confusion and keeps us on the same page. This improves efficiency and improves onboarding for our students. ### 4. whatspot is on spot! **Rating:** 5.0/5.0 stars **Reviewed by:** Avi A. | CSR, Small-Business (50 or fewer emp.) **Reviewed Date:** August 27, 2024 **What do you like best about Whatspot?** The app has proven to be a fantastic tool for managing bookings and spaces. Whether for business or personal use, Whatspot simplifies the process of managing and scheduling meeting rooms, workspaces, and other resources. The interface is clean, intuitive, and easy to navigate. Even if you're not tech-savvy, you'll find it simple to set up and manage your bookings. One of the standout features is the real-time availability tracking. It prevents double bookings and makes it easy to see what's available at a glance. It also offers excellent customization options, allowing you to tailor the booking process to fit your specific needs. The automated email and SMS notifications are a great touch, keeping everyone informed of their bookings and any changes. **What do you dislike about Whatspot?** It could benefit from more integrations with other popular tools like Google Calendar or project management apps. This would make it even more versatile. The pricing might be a bit steep for very small businesses or individuals who don’t need all the advanced features. A more affordable tier for lighter users could make it more accessible. **What problems is Whatspot solving and how is that benefiting you?** Whatspot helps me solve my problems related to the management and scheduling of shared spaces. This has greatly benefited me by reducing scheduling conflicts, saving time, and enhancing the overall efficiency of resource management. ### 5. Effective management tool for Meeting Rooms area reservation **Rating:** 4.0/5.0 stars **Reviewed by:** Presh M. | Quality Assurance and Support, Mid-Market (51-1000 emp.) **Reviewed Date:** August 08, 2024 **What do you like best about Whatspot?** -Calendar view provides a real time tracking of areas availability -Approvers can be added and assigned for specific requests -Layout allow the flexibility of add the floor plan of the organization **What do you dislike about Whatspot?** -Would have liked more color options to make it accessible for people with visual difficulties - Export option only available in .xls format - On Login, Screen, Email field does not have any validation - @abc.in getting accepted **What problems is Whatspot solving and how is that benefiting you?** A large office with finite meetings rooms often pose challenges when multiple teams need to access a room at the same time leading to conflicts and multiple emails for approvals. We have similar issues occuring in our new office and we have narrowed Whatspot as the appropriate solution to meet our needs. ### 6. Quick and easy tool for business meetings and bookings **Rating:** 5.0/5.0 stars **Reviewed by:** Maha M. | broker, Mid-Market (51-1000 emp.) **Reviewed Date:** July 30, 2024 **What do you like best about Whatspot?** Whatspot is a very useful and user friendly tool to help book meetings and you can use a QR code to make things easier for you and your colleagues. Account creation is quick and easy and at the beginning, there is a quick tutorial! Easy to integrate in your every day use, i use it very frequently! **What do you dislike about Whatspot?** The pricing is a bit expensive if you want more than 3 spots so i am currently on the free trial, but i may probably switch for the 5 spots at 15$ a month. **What problems is Whatspot solving and how is that benefiting you?** We used to face situations where the meeting room was already being used and had to guess if someone was there or not. Whatspot helped resolve this issue because if occupied we cannot book! ### 7. Seamless management with a beautiful interface and handy features. **Rating:** 5.0/5.0 stars **Reviewed by:** Jimmy C. | Web developer, Small-Business (50 or fewer emp.) **Reviewed Date:** August 22, 2024 **What do you like best about Whatspot?** The interface is beautiful designed making it ideal for managing rooms without scheduling conflicts. Whatspot customer service is also good. It is versatile enough to handle a variety of settings, including laboratories and other spaces. One notable feature is the ability to assign specific seats to individuals, which is especially useful for fair exams and other competitive events. Furthermore, you can use it on your mobile device while on the go, and it even includes a handy QR code feature. **What do you dislike about Whatspot?** I have only recently started using Whatspot and am still getting to know it. So far, I have not encountered anything that could be improved. **What problems is Whatspot solving and how is that benefiting you?** The most significant issue that Whatspot solves for us is managing parking spaces. We can easily rent out spots for business or personal use. Renting meeting rooms is also simple you can book them by the hour, eliminating the need for a full day reservation. Furthermore, the free internet and connectivity are excellent perks. ### 8. A simple online booking app **Rating:** 5.0/5.0 stars **Reviewed by:** Sunny K. | Marketing Manager, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** August 20, 2024 **What do you like best about Whatspot?** Whatspot features are great, interactive maps, a mobile app, QR codes, visitor access, approval processes, and detailed reports. Everything is included. I like the real-time updates on space usage and being able to manage everything from our phones or computers. The instant bookings feature is also a huge plus, making it super easy for our busy team, Easy to use and customer support is well. **What do you dislike about Whatspot?** The pricing is a bit high and the interface needs updating. **What problems is Whatspot solving and how is that benefiting you?** Whatspot has helped us keep our workspace more organized, made booking easier, and improved how we use our resources. If you want a better way to manage your workspace. ### 9. Streamlining Resource Management: My Experience with Whatspot **Rating:** 4.0/5.0 stars **Reviewed by:** Prashant S. | Software Developer, Information Technology and Services, Mid-Market (51-1000 emp.) **Reviewed Date:** August 10, 2024 **What do you like best about Whatspot?** For me, Whatspot has been a revolutionary tool. The interface is very friendly and the process of making reservations with it is so simple. I really love how it syncs effortlessly with our calenders preventing any misunderstanding in timetable issues. The option of customizing rules on bookings has been an added advantage, giving us a chance to tweak the system according to our taste. Additionally, this software is budget-friendly as it merges various reservation systems into one, lessening the administrative workload and minimizing the chances of mistakes occurrence in scheduling. **What do you dislike about Whatspot?** Nonetheless, Whatspot has its own limitations. It seems to me that there's restricted customizability for intricate resource management situations. The help and reference material may be lacking since occasionally I have problems getting specific help when I require it the most. Furthermore, their mobile edition is less comprehensive than the desktop site which could inconvenience individuals dependent on smartphones or tablets in making reservations **What problems is Whatspot solving and how is that benefiting you?** My company decided to deploy Whatspot within its organization to organize our meeting rooms, company cars, and parking areas. As such, we were able to run our booking system seamlessly with the existing calendar applications, thus avoiding conflicts. Consequently, this change ensured that resources were utilized better and administrative tasks took less time overall. In conclusion, Whatspot is a remarkable software that demonstrates good value for money and has greatly enhanced our productivity levels as well as simplifying how we manage our resources. ### 10. Complete, Collaborate and Gain Excellence **Rating:** 4.5/5.0 stars **Reviewed by:** Md. Mizanur R. | Faculty, Education Management, Small-Business (50 or fewer emp.) **Reviewed Date:** July 30, 2024 **What do you like best about Whatspot?** With beautifully designed interface, the best way to remain free from conflicting rooms management. It includes multiple areas like laboratories, and other spaces. It is worthy to mention that you can even assign the seat for a specific person, in case you need fair exams and other competitive schedules. By the way, you can use it in your mobile phone while on mobile. Obviously, there is QR option as well. **What do you dislike about Whatspot?** It takes mor ethan expected time to gain insights and orient others to use the platform. **What problems is Whatspot solving and how is that benefiting you?** There are shortages of resources including classrooms, laboratories, meeting rooms, room for students’ group meetings. So, with beautifully designed interface, one can easily handle the overlapping and avoid conflicts. ### 11. One of the best booking software for businesses **Rating:** 4.5/5.0 stars **Reviewed by:** Shekhar L. | Digital marketing executive, Small-Business (50 or fewer emp.) **Reviewed Date:** August 01, 2024 **What do you like best about Whatspot?** The best thing that I like about whatspot is it simplifies online booking. Also, you can book it via QR code is a plus point. I have used this software 3-4 times for my booking meetings and I just love the interface and simplicity. **What do you dislike about Whatspot?** It still has some bugs that should be fixed and also they could work on pricing as well but other than that its a pretty good tool. **What problems is Whatspot solving and how is that benefiting you?** Whenever I want to book meeting with client or with internal team, it just does it perfectly without any hassle. I would recommend this tool to each and every business looking to simplify booking for sales or any other tasks. ### 12. Vehicle Booking Made Easier **Rating:** 4.0/5.0 stars **Reviewed by:** Orlando R. | Administrator, Small-Business (50 or fewer emp.) **Reviewed Date:** August 03, 2024 **What do you like best about Whatspot?** I like that bookings have been made easier with simply scanning a QR code from my mobile phone, and can verify if the car is available for use. This saves a lot of time, and it is less admin work. **What do you dislike about Whatspot?** I have just started using Whatspot, and I'm still finding my way around it. So far, I haven't picked up anything that I'd say it needs improvement. **What problems is Whatspot solving and how is that benefiting you?** I can work from my smartphone, I do not have to be in front of the PC all the times. ### 13. Workspace at an ease. **Rating:** 5.0/5.0 stars **Reviewed by:** Vinit R. | Customer Advisor, Entertainment, Small-Business (50 or fewer emp.) **Reviewed Date:** August 02, 2024 **What do you like best about Whatspot?** I personally like Whatspot as it is very easy to access and rent the workspace for a minimal charge. We also get a manager/admin/security for our needs. The housekeeping is also too friendly. Love that the best part is the software is not too hard to understand. **What do you dislike about Whatspot?** The dislike is it is not been purely global it has been only implemented in a few countries. The issue is with the locality in the other countries. **What problems is Whatspot solving and how is that benefiting you?** The huge issue Whatspot is solving is the Parking space in the area, we can rent parking for the clients and personal usage. Meeting rooms are easy to be rented and they can also be rented for hours no need for a whole day booking, and free internet and connectivity. ### 14. Amazing experience **Rating:** 5.0/5.0 stars **Reviewed by:** Yash V. | Software Developer Intern, Small-Business (50 or fewer emp.) **Reviewed Date:** August 01, 2024 **What do you like best about Whatspot?** The ease of system is very great.Demo given here was very helpful and easy to understand.Ther is no struggle.cost are low compare to others. **What do you dislike about Whatspot?** There is no such thing to dislike.They provide each and everything very easy and in a effective way. **What problems is Whatspot solving and how is that benefiting you?** This is just so good that I'm not getting any problem and that is the best solution for anybody. ### 15. An Interesting Calendar system **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Religious Institutions | Small-Business (50 or fewer emp.) **Reviewed Date:** August 02, 2024 **What do you like best about Whatspot?** This program offers extensive features beyond anything like calendly or zoom. **What do you dislike about Whatspot?** This is much more suited for bigger business. We are too small to utilize this to its fullest. It seems very easy to use. We like its versatility and should we grow, we may need to integrate it later. We just simply wouldn't use it frequently or to its fullest potential. **What problems is Whatspot solving and how is that benefiting you?** We need a way to coordinate meetings and organize how we meet especially since we do not have a central office. ### 16. Book anything with QR code **Rating:** 4.5/5.0 stars **Reviewed by:** Saurabh J. | Software Engineer, Enterprise (> 1000 emp.) **Reviewed Date:** August 09, 2024 **What do you like best about Whatspot?** I like it booking anything with QR code which makes it easier to use for any business which offers renting a car , book , or any furniture. **What do you dislike about Whatspot?** I have noticed that there i not any quick reply system instaled in this which can make it easier for user to get to know about application **What problems is Whatspot solving and how is that benefiting you?** Using this application Users can book desks at office , can rent a car via booking also can book cabins during office hours. ### 17. Simple yet Effective Booking Solution **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Financial Services | Enterprise (> 1000 emp.) **Reviewed Date:** July 30, 2024 **What do you like best about Whatspot?** The application is very simple to use and understand. It didn't take a lot of training to onboard new users to the platform. The system offers just about enough features to make it useful on a day to day basis. **What do you dislike about Whatspot?** While the system is reliable most of the times, I have noticed that sometimes it takes a while to sync across all devices. A room may be booked but the status will be delayed by a few minutes which might result in failed bookings. **What problems is Whatspot solving and how is that benefiting you?** Whatspot helps us to book meeting rooms for specific slots. Considering the new hybrid structure this is helpful for managers working from home to book rooms for their reportees for 1:1 meetings. ### 18. Your Go-To Tool for managing shared spaces **Rating:** 3.5/5.0 stars **Reviewed by:** Rezwan K. | Business Analyst, Information Technology and Services, Mid-Market (51-1000 emp.) **Reviewed Date:** July 30, 2024 **What do you like best about Whatspot?** Simple and intuitive design ,Reduces scheduling issues by using an efficient booking procedure. **What do you dislike about Whatspot?** 15 USD per month could be expensive for startups or extremely tiny companies. **What problems is Whatspot solving and how is that benefiting you?** Whatspot provides a straightforward interface for easy booking and management of spaces. ### 19. Simple and easy every time **Rating:** 5.0/5.0 stars **Reviewed by:** Paul F. | Director , Mid-Market (51-1000 emp.) **Reviewed Date:** August 04, 2024 **What do you like best about Whatspot?** easy to use very intuitive for various users reduces back and forth between collegues **What do you dislike about Whatspot?** nothing comes to mind. The program is simple to use. Keep it that way **What problems is Whatspot solving and how is that benefiting you?** reduce back and forth. Keeps the information on rooms and scheuling current and in one location that is easy to access ### 20. Streamlined Resource Booking with Good Support **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Enterprise (> 1000 emp.) **Reviewed Date:** July 01, 2024 **What do you like best about Whatspot?** The QR Booking feature and the calendar makes it pretty simple to book resources. Multi language support has made it accessible across different teams **What do you dislike about Whatspot?** Deleting recurring meetings requires manually deleting each instance which is very time consuming. **What problems is Whatspot solving and how is that benefiting you?** Whatspot solves the issue of booking meeting rooms effortlessly which removes scheduling conflicts. Super user-friendly and efficient. - [View Whatspot pricing details and edition comparison](https://www.g2.com/products/whatspot/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-15+11%3A47%3A37+-0500&secure%5Bsession_id%5D=5c671c75-1658-47f0-a265-d086f92dae4b&secure%5Btoken%5D=5703b64682077462d242dbb4903cbe3634db4326364237034e5cebe5d45b30e5&format=llm_user) ## Whatspot Features **Booking** - Calendar Scheduling - Room Booking - Room Information - Desk Booking **Seating Options** - Amenities - Automatic Grouping - Predefined Neighborhoods - Recurring Reservations **Notifications** - Reminders - Custom Notifications - Summaries **Agentic AI - Meeting Room Booking Systems** - Proactive Assistance **Platform tools** - Room Search - Room Usage Insights - Meeting Management **Tech Stack** - Moble App Offering - Employee Communications Integrations - Calendar Integrations - SSO Compatible **Administration** - Mobile Booking **Collaborative Features** - Org View - Team Chats - Tea **Generative AI** - AI Text-to-Image - AI Text-to-Speech - AI Text-to-3D - AI Image-to-Text **Agentic AI - Hybrid Enablement** - Autonomous Task Execution - Cross-system Integration - Decision Making ## Top Whatspot Alternatives - [Tactic](https://www.g2.com/products/tactic/reviews) - 4.6/5.0 (552 reviews) - [Zoom Workplace](https://www.g2.com/products/zoom-workplace/reviews) - 4.5/5.0 (53,394 reviews) - [UnSpot](https://www.g2.com/products/unspot/reviews) - 5.0/5.0 (320 reviews)