[ Onna Reviews ](https://www.g2.com/products/onna/reviews) [ Onna Reviews ](https://www.g2.com/products/onna/reviews) # Onna Features ##### ## Platform Data (3) Platform Search Find important content or files using keywords, metadata, tags, etc. Dashboard Has a centralized dashboard for users to interact with Alerts and Notifications Automatically sends notifications about legal hold status to request recipients Show More ##### ## Document Management (3) Hold Requests Sends legal hold requests for specific relevant documents Document Repository Contains a place to store preserved documents Template Library Contains legal hold request templates Show More ##### ## Functionality (14) Contextual search Offers contextual search functions to understand factors such as file type, sensitivity, user type, location, and other metadata. Template algorithms Has template rules and pattern matching algorithms (PII, PCI, PHI and more) Custom algorithms Offers the option to create custom templates and rules based on department, user type and data type. Multiple file and location types Search multiple file types (images, PDFs, etc.) and repository locations (such as on-premise databases, cloud storage, email servers, websites, etc.) Compliance Facilitates compliance and enables adherence to common industry regulatory standards such as GDPR, CCPA, HIPAA, PCI DSS, ISO, and others. Reporting Offers reporting functionality. Data Dictionary Management Stores definitions of the data elements and their relationships (metadata) and how they are retrieved for the user Metadata Management Collect and maintain structured information that describes data or content Workflow Management Create, design and manage workflows for repetitive tasks Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Personalization Gives the user targeted, personalized results based on their activity or preferences. Integrations Ability to plug the search capabilities into other applications or tools. Visual Analytics Interact with data visualization elements, such as charts and graphs, to drill down into data Real-Time Analytics Analyze and gain insights into data in real-time Show More ##### ## Compatibility (3) Federated Search Ability to search across different data sources, such as databases, intranets, and applications. File Types Offers search for a variety of file types. Global Language Support Ability to search in multiple languages without any additional work required. Show More ##### ## Search Queries (3) Faceted Search Allows the end user to filter and refine search results. Highlighting Allows the user to see highlighted results to see which words or phrases match the search query. Full Text Search Search for specific words or phrases within a document or database Show More ##### ## Document Collection (3) Legal Hold Automates the process of preserving electronically stored information (ESI) relevant to anticipated litigation. Document Collection Collects documents from various data sources while producing an auditable trail. Document Processing Processes documents and extracts relevant information via metadata combing, native application imaging, and domain parsing. Show More ##### ## Document Review (4) Document Review Identifies case-relevant, or responsive, documents, and provides document filtering and tagging. User Reporting Tracks and reports on reviewer activity for specific projects. Production Produces compliant, litigation-ready documents based on ESI. Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Show More ##### ## Agentic AI - Sensitive Data Discovery (5) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Proactive Assistance Anticipates needs and offers suggestions without prompting Third-Party Integrations Set up connections to third-party platforms to improve business processes Show More ##### ## Agentic AI - Enterprise Search Software (7) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Adaptive Learning Improves performance based on feedback and experience Proactive Assistance Anticipates needs and offers suggestions without prompting Decision Making Makes informed choices based on available data and objectives AI/Machine Learning Software program that continuously adjusts its behavior based on observed data Show More ##### ## Agentic AI - eDiscovery (7) Autonomous Task Execution Capability to perform complex tasks without constant human input Multi-step Planning Ability to break down and plan multi-step processes Cross-system Integration Works across multiple software systems or databases Natural Language Interaction Engages in human-like conversation for task delegation Proactive Assistance Anticipates needs and offers suggestions without prompting Decision Making Makes informed choices based on available data and objectives Third-Party Integrations Set up connections to third-party platforms to improve business processes Show More ##### ## AI powered search - Enterprise Search Software (4) Generative RAG (Retrieval augmented generation) Embed generative (RAG) capabilities for enhanced answer generation using retrieved content Relevance Tuning Allow tuning relevance and ranking through machine-learning or Learning-to-Rank models NLP & Semantic search Enable the system to understand and interpret natural-language queries Fuzzy Search Show More ##### ## Compatibility - Enterprise Search Software (3) File Types Offers search for a variety of file types. Federated Search Ability to search across different data sources, such as databases, intranets, and applications. Global Language Support Ability to search in multiple languages without any additional work required. Show More ##### ## Functionality - Enterprise Search Software (3) Personalization Gives the user targeted, personalized results based on their activity or preferences. Search Analytics Allows the user to understand how other users are using the search functionality through dashboards, KPIs, etc. Integrations Ability to plug the search capabilities into other applications or tools. Show More ##### ## Search Queries - Enterprise Search Software (4) Highlighting Allows the user to see highlighted results to see which words or phrases match the search query. Faceted Search Allows the end user to filter and refine search results. Typo Tolerance Ability of search to handle typos. Synonyms Ability to define synonyms for search terms. Show More ##### ## Additional Functionality (105) Data Visualization Graphical representation of data Visual Analytics Interact with data visualization elements, such as charts and graphs, to drill down into data Multiple Data Sources Allows users to manage data from a number of sources Sensitive Data Identification Identify sensitive or personal information collected from users Data Import/Export Import and export data to and from software applications Trend Analysis Review data from past periods to reveal recurring tendencies and predict future performance Data Transformation Translate EDI formats into data suitable for use with company applications. AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria File Sharing Public or private sharing of digital files such as documents, audio/video, images, and more API Application programming interface that allows for integration with other systems/databases Customizable Reports Alter the layout and content of reports Dashboard Creation Creation and customization of dashboards Forecasting Form predictions based on past and present data/trends Reporting/Analytics View and track pertinent metrics to find patterns and gain insights from data Generative AI Use AI to generate content in the form of text, images, videos, etc. Self Service Data Preparation Access, combine, transform, and store data without the help of an IT department Data Connectors Connect to big data sources Data Mapping Track the management and flow of data throughout the organization Access Controls/Permissions Define levels of authorization for access to specific files or systems Data Extraction Automatically retrieve and pull information from documents, websites, images, data sets, and other sources Activity Tracking Track and document all activities across devices, networks, and other systems Data Cleansing Removes data that is incomplete, inaccurate, or irrelevant from a dataset Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Publishing/Sharing Share pre-configured sets of data organized and presented in a specific manner with the organization Data Synchronization Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency Big Data Analytics Examine large amounts of data to uncover hidden patterns, correlations, and other insights Ad hoc Query One-off queries made on an as-needed basis Data Modeling Conceptual model of how data items relate to each other AI/Machine Learning Software program that continuously adjusts its behavior based on observed data Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Full Text Extraction Pull information from scanning entire documents Document Imaging Convert paper files into digital images Audit Trail A record of all activities within the system, including user access, changes made, etc. Data Import/Export Import and export data to and from software applications Full Text Search Search for specific words or phrases within a document or database Categorization/Grouping Organize and group data or items based on various criteria API Application programming interface that allows for integration with other systems/databases Activity Tracking Track and document all activities across devices, networks, and other systems Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Document Storage Store and organize documents in a centralized system Secure Data Storage Securely stores data to prevent data loss or breaches Workflow Management Create, design and manage workflows for repetitive tasks Generative AI Use AI to generate content in the form of text, images, videos, etc. Optical Character Recognition Ability to recognize printed or written text within digital images or scanned documents Data Visualization Graphical representation of data Keyword Search Identify specific keywords in documents Metadata Extraction Retrieval of embedded metadata that is present within a file Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Multiple File Format Support Supports multiple file formats, such as Doc, Docx, PDF, HTML, etc. Data Retention Management Manage/customize policies to organize data and determine where data should be stored or archived and for how long. Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Document Management Store, manage, and track all electronic documents in a centralized location Commenting/Notes Leave comments and notes on documents for others to view Tagging Attach digital tags to documents and assets for identification, search, or monitoring purposes Metadata Management Collect and maintain structured information that describes data or content Topic Clustering Identify topics to prioritize document research Natural Language Search Ability to interact with the application using human languages such as English Two-Factor Authentication Extra layer of security that requires not only a password and username but also something specific to that user Customizable Reports Alter the layout and content of reports Indexing Compile and organize data into specific metrics Access Controls/Permissions Define levels of authorization for access to specific files or systems Duplicate Detection Compare new data with existing records to detect duplicate entries User Management Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Case Management Work on a set of tasks related to a particular charge, patient, legal issue or any other complex entity or process Dashboard Assembly of graphs and charts for visualizing and tracking statistics/metrics Document Classification Assign categories, labels, tags, or attributes to documents for organization, search and storage Sentiment Analysis Categorize emotions expressed in written text or images and identify if they are positive, negative or neutral Data Import/Export Import and export data to and from software applications Behavior Tracking Track visitors'/audience's responses across web pages and other optimized content Data Storage Management Manage and store data in a database Single Sign On Allow users to access multiple services after entering their login credentials once AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users API Application programming interface that allows for integration with other systems/databases Multiple Data Sources Allows users to manage data from a number of sources Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Forecasting Form predictions based on past and present data/trends Metadata Management Collect and maintain structured information that describes data or content File Management Create, save, and store files Text Analysis Process of extracting and classifying information from text, such as tweets, emails, product reviews, etc Drag & Drop Assemble applications and processes by dragging over and arranging pre-built components Compliance Management Track and manage adherence to policies for any service, product, process, or supplier Tagging Attach digital tags to documents and assets for identification, search, or monitoring purposes Indexing Compile and organize data into specific metrics Autocomplete Autocompletion of a word or phrase that the user is typing For eCommerce Intended to be used by online stores Customer Database A collection of customer information such as contact details, demographics, previous interactions, etc. Catalog Management Create and manage digital catalog of products/services with their details, specifications, and price Query Suggestions See options for potential search queries within the system Document Management Store, manage, and track all electronic documents in a centralized location Access Controls/Permissions Define levels of authorization for access to specific files or systems Content Management Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Generative AI Use AI to generate content in the form of text, images, videos, etc. Task Management Create, manage and track all task activities and progression Reporting & Statistics Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Search/Filter Search and filter data across systems to locate required information by entering keywords or certain criteria Data Capture and Transfer Import, collect, and capture data from multiple sources Data Visualization Graphical representation of data Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges For Enterprises Designed for large businesses User Management Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Show More ## 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