Newforma Reviews & Product Details

Newforma is project information management (PIM) software for the architecture, engineering, construction, and owner (AECO) industry. It connects the emails, instant messages, files, drawings, models, issues and contract documents spread across a project team's systems and makes them accessible in one searchable project record. Teams use Newforma to run construction administration workflows, control documents, coordinate BIM issues, while showing creating a complete audit log of who knew what and when. The platform comes in cloud and on-premises versions, so firms choose where their project data lives. Newforma Konekt is the cloud option, differentiated by its hosted access, a single mobile companion app, and BIM coordination in 2D and 3D. Newforma Project Center is the server-based option for firms that keep project information inside their own network for control, security, or compliance reasons. Both work with the tools teams most frequently use, including Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Autodesk Revit, Autodesk Data Management (formally named Docs), local file server drives and Procore. Newforma’s goal is not replacing these solutions but instead provide a single interface users can access their project information regardless of where it is stored. ideal customer types are mid-market and enterprise architects, engineers, general contractors, and owners, frequently delivering document-heavy projects. Common use cases include construction administration, document control, project correspondence, design coordination, and protecting the firm during claims and disputes. Main capabilities: - Search across everything. One search covers project email, files, plans, folders, sheets, and logs, including records stored in connected systems like SharePoint and Autodesk Docs. - Project communication management. Email is filed from Outlook to the project record, so correspondence belongs to the whole team instead of sitting in one person's inbox. Additionally, Newforma connects Microsoft Teams Channels to the project record, retrieving available history and continuously archiving new posts, replies, reactions, and attachments - Construction administration. RFIs, submittals, transmittals, and contract changes move through structured review cycles with due dates, revision history, and a full audit trail. - Document control and file sharing. Version control, drawing and sheet management, package issuance, and large file transfers to outside parties. - BIM coordination and action items. Issues are tracked by location in 2D sheets and 3D models, assigned to the right person, and resolved in Revit or another authoring tool. Newforma has worked in AECO information management for more than 20 years. Firms including Foster + Partners, HOK, WSP, Arcadis, and Thornton Tomasetti use Newforma, and the platform holds records for over 20 million projects and roughly 1 billion project emails. Customers report shorter RFI and submittal response times and faster document retrieval during audits and claims. Pricing is quoted by firm based on product, package, and user count. Support includes implementation services, a customer help center, and training through Newforma Academies.

Seller

Newforma

Discussions

Newforma Community

Languages Supported

English, French

Solution Type

All-in-One

Used by Gensler and 2 others

Beta

Value at a Glance

Averages based on real user reviews.

Time to Implement

3 months

View More Pricing Information

Newforma Integrations

(7)

Verified by Newforma

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michael s.

Small-Business (50 or fewer emp.)

11/4/2025

"Effortless Navigation and Efficient Project Management"

4.5/5

What do you like best about Newforma?

What I appreciate most about Newforma Project Center is how easily I can navigate between submittals and RFIs. The straightforward access makes managing project information much more efficient. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

What I find most frustrating is the amount of time it takes to download after I sign in. Review collected by and hosted on G2.com.

Verified User in Consulting

Mid-Market (51-1000 emp.)

8/18/2025

"Newforma Document Control"

4.5/5

What do you like best about Newforma?

Newforma allows us to see all project documentation in a simple and straightforward interface. We use Newforma for Document control, email filing and project contact management. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

Some of the activity centres are very complicated like the financial area. Fortunately Newforma allows us to hide this from the users so isn’t a problem. Review collected by and hosted on G2.com.

Dave M.

Digital & Information Systems Partner

Mid-Market (51-1000 emp.)

6/6/2025

"Finding info is simple"

4.5/5

What do you like best about Newforma?

Being able to easily and simply search for information related to the projects and associated actions that have happened to that piece of information such as who has downloaded it. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

It feels old in places and the reporting back at an admin level feels limited Review collected by and hosted on G2.com.

Verified User in Architecture & Planning

Small-Business (50 or fewer emp.)

11/6/2025

"Effortless CA Organization and Document Management"

4.5/5

What do you like best about Newforma?

I appreciate being able to manage CA processes like submittals, RFIs, document control, and emails all within a single platform. Having all documents easily accessible in one location is convenient, and the ability to search through documents helps save time. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

The markup tools are not as effective as those in Bluebeam. Review collected by and hosted on G2.com.

Joe R.

IT / Project Coordination

Small-Business (50 or fewer emp.)

8/21/2025

"Newforma does what it claims to do"

5/5

What do you like best about Newforma?

One source for all project information. Easy to find specific documentation. Email archiving and search is great. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

Sluggish response when switching activity centers. Review collected by and hosted on G2.com.

Alexandra F.

Project Information Coordinator

Mid-Market (51-1000 emp.)

6/5/2025

"Overall my experience has been positive"

4/5

What do you like best about Newforma?

From an administrative standpoint, being able to track all projects in one place and staying on top of our project data has been a lot better since moving to Newforma.

Also, the support we have received over the years from the Newforma team has been very good. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

how slow the system can be and the inability to amend some of the fields to better suit out internal terminology. ( eg Phase - Workstage) Review collected by and hosted on G2.com.

Paul B.

Mid-Market (51-1000 emp.)

11/4/2025

"Intuitive and Comprehensive, But Slow Loading Times"

5/5

What do you like best about Newforma?

Project Center is a comprehensive and very intuitive tool. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

The application can be slow to load.

May need a better integration of Bluebeam review sessions Review collected by and hosted on G2.com.

Kurt J.

Associate Vice President - Information Technology

Mid-Market (51-1000 emp.)

11/4/2025

"All-in-One Workflow Solution That Simplifies Project Information Management"

5/5

What do you like best about Newforma?

It brings all the tools for workflow management and search into one platform Review collected by and hosted on G2.com.

What do you dislike about Newforma?

User adoption can be challenging, not because the software is difficult, but because it deals with the "paperwork" of design. Review collected by and hosted on G2.com.

Verified User in Architecture & Planning

Mid-Market (51-1000 emp.)

10/13/2025

"Mixed Feelings About the Interface"

5/5

What do you like best about Newforma?

Konekt Revit relationship, it makes sense to tag issues in models like this. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

Interface, chunky to get around, for example viewing issue comments attachments all together vs tabs. Review collected by and hosted on G2.com.

Verified User in Architecture & Planning

Enterprise (> 1000 emp.)

12/15/2025

"Essential Tool for Centralizing Project Files and Communication"

4.5/5

What do you like best about Newforma?

It's a great product for Architects and Engineers to keep all of their wide variety of project files and communications centrally located. Review collected by and hosted on G2.com.

What do you dislike about Newforma?

On-prim for any product has it's limitations. KoneKT definitely picks up where Project Center left off. Review collected by and hosted on G2.com.