# Microsoft OneNote Reviews **Vendor:** Microsoft **Category:** [Note-Taking Software](https://www.g2.com/categories/note-taking-software) **Average Rating:** 4.5/5.0 **Total Reviews:** 1,862 ## About Microsoft OneNote Microsoft OneNote is a note-taking application designed to help users capture, organize, and share information across various devices. It allows for the creation of digital notebooks where users can input text, drawings, screen clippings, and audio commentaries. OneNote's free-form canvas enables users to place content anywhere on the page, facilitating a flexible and intuitive note-taking experience. Integrated with Microsoft 365, OneNote supports real-time collaboration, allowing multiple users to edit and share notes simultaneously. Its cross-platform availability ensures seamless access to notes on Windows, macOS, iOS, Android, and through web browsers. Key Features and Functionality: - Flexible Note-Taking: Users can type, handwrite, or draw notes, insert images, and embed multimedia content, accommodating various input preferences. - Organizational Tools: Notebooks are structured into sections and pages, with powerful search capabilities to quickly locate information. - Collaboration: Multiple users can work on the same notebook simultaneously, with changes synced in real-time, enhancing teamwork and productivity. - Integration with Microsoft 365: Seamless integration with other Microsoft applications like Word, Excel, and PowerPoint allows for easy sharing and embedding of content. - Cross-Platform Accessibility: OneNote is available on various platforms, including Windows, macOS, iOS, Android, and web browsers, ensuring access to notes from any device. Primary Value and User Solutions: OneNote addresses the need for a centralized, flexible, and collaborative note-taking solution. It simplifies information management by allowing users to capture diverse content types in a single location, organize them effectively, and access them across multiple devices. The application's collaborative features enhance teamwork by enabling shared access and real-time editing, making it ideal for both personal productivity and professional projects. By integrating with the Microsoft 365 suite, OneNote streamlines workflows and ensures that users have the tools they need to capture ideas, plan projects, and share information efficiently. ## Microsoft OneNote Pros & Cons **What users like:** - Users love Microsoft OneNote for its **effective note-taking tools** , enhancing organization and study capabilities seamlessly across devices. (12 reviews) - Users love the **organization features** of Microsoft OneNote, enabling seamless note management and easy access across devices. (8 reviews) - Users appreciate the **seamless integrations** of Microsoft OneNote, enhancing collaboration and accessibility across various platforms. (7 reviews) - Users appreciate the **ease of use** of Microsoft OneNote, enjoying its user-friendly interface and straightforward implementation. (6 reviews) - Users value the **flexibility** of Microsoft OneNote for effective organization and management of personal and professional notes. (5 reviews) - Users love the **user-friendly interface** of OneNote, which simplifies task management and enhances productivity. (3 reviews) - Easy Setup (2 reviews) - Implementation Ease (2 reviews) - Action Items (1 reviews) - Automation (1 reviews) **What users dislike:** - Users often face **connectivity issues** with syncing across devices, making the overall experience less seamless. (4 reviews) - Users find the **UI clutter** in Microsoft OneNote overwhelming, particularly for new users navigating its features. (3 reviews) - Users find that the **limited features** of OneNote restrict advanced formatting and effective collaboration across devices. (2 reviews) - Users face **note-taking issues** with lagging typing speed and complicated exporting and printing settings that hinder productivity. (2 reviews) - Users find **organization difficult** in OneNote, noting that large notebooks can quickly become messy without clear structure. (2 reviews) - Users find **page management challenging** , struggling with exporting, syncing, and arranging notes effectively in OneNote. (2 reviews) - Search Functionality (2 reviews) - Users experience **slow loading** issues, with laggy typing and unresponsive scrolling disrupting their workflow in OneNote. (2 reviews) - Usage Limitations (2 reviews) - Lack of Features (1 reviews) ## Microsoft OneNote Reviews ### 1. Endless, Easy-to-Organize Notes in Microsoft OneNote **Rating:** 5.0/5.0 stars **Reviewed by:** Sneha S. | Freelancer, Education Management, Small-Business (50 or fewer emp.) **Reviewed Date:** April 12, 2026 **What do you like best about Microsoft OneNote?** In Microsoft OneNote, it never feels like you run out of paper—we can keep writing endlessly. Notes are easy to organise, print, and share, and it’s simple to find information later even if we’ve forgotten which tab or page it’s stored on. We can create any number of tabs, which helps keep everything neatly organised and easy to manage. **What do you dislike about Microsoft OneNote?** I don’t really see any major downsides. The only thing is that the interface can feel a bit cluttered at times, and syncing can occasionally lag when I switch between devices. **What problems is Microsoft OneNote solving and how is that benefiting you?** Microsoft OneNote helps businesses by centralizing notes, documents, and web captures, serving as an organized digital workspace. Remote teams can access, create, and share information on the go, which makes collaboration easier. Copilot can also help by summarizing notes and creating to-do lists. ### 2. OneNote Feels Like a True Digital Workspace SaaS Application **Rating:** 4.5/5.0 stars **Reviewed by:** Rohit W. | Threat Hunter 2, Enterprise (> 1000 emp.) **Reviewed Date:** April 14, 2026 **What do you like best about Microsoft OneNote?** I am using microsoft onenote for last 4 years and it is one of the best note taking and documentation software so far. In it you can click anywhere and start typing. we can include drawings, images and files. It feels more like a digital workspace **What do you dislike about Microsoft OneNote?** Sometimes the app loads with time and mobile application is not that richwith features. So it takes time to sync across devices. it is very heavy version of notepad **What problems is Microsoft OneNote solving and how is that benefiting you?** we needed a all in one note taking and documentation tool which is integrated in microsoft ecosystem. Onenote is in built with Microsoft 365 E3 and E5 license it is very good to have as use daily. ### 3. Versatile Note Taking and Seamless Collaboration for Teams **Rating:** 4.5/5.0 stars **Reviewed by:** Nijat I. | Full-stack Developer, Information Technology and Services, Small-Business (50 or fewer emp.) **Reviewed Date:** January 13, 2026 **What do you like best about Microsoft OneNote?** Microsoft OneNote is an effective tool to use in a professional setting due to being flexible in knowledge and note management. This application enables management of information through notebooks, sections, and pages, which is quite useful in managing meeting information, project and document ideas, and managing research documentation. The strength of using Microsoft OneNote lies in being able to integrate different elements, such as text, to-do lists, images, links, and code snippets, in one page that can be effectively used in a working environment. **What do you dislike about Microsoft OneNote?** The only downside here is that OneNote does not have a strict organizational system, like a documentation tool with a wiki. This means that, without a certain amount of organizational discipline, the notebooks can get messy. The search function is good, but it can still be difficult, even in a large amount of notes distributed among a variety of notebooks. There is very limited functionality for getting the information out into other forms, and the options for formatting are very basic. **What problems is Microsoft OneNote solving and how is that benefiting you?** OneNote addresses the problem of having scattered information found through emails, text files, and personal devices. The program offers a central and facilitated space to record and arrange information through meetings, planning, and projects. This increases individual efficiency and prevents the loss of information. ### 4. Flexible Notes with Easy-to-Organize Pages and Subpages **Rating:** 4.0/5.0 stars **Reviewed by:** Ben Y. | Product Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** March 10, 2026 **What do you like best about Microsoft OneNote?** OneNote has a lot of flexibility and allows you to create pages within pages. This is helpful because I can start to create notes on a specific subject but easily break it up into sub-pages within a topic **What do you dislike about Microsoft OneNote?** The flexibility to create new pages and subpages can also cause issues and make finding something hard than it should be. If you are consistent with your page creations this can be avoided. **What problems is Microsoft OneNote solving and how is that benefiting you?** OneNote allows me to easily create and manage notes from different meetings, allows me to tag people, and create lists of things that need to be completed all within a single page. ### 5. Helpful Autosave and Easy Picture Pasting in Notes **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Telecommunications | Small-Business (50 or fewer emp.) **Reviewed Date:** April 24, 2026 **What do you like best about Microsoft OneNote?** The autosave option is helpful, and I like that we can paste pictures into any notes in between. **What do you dislike about Microsoft OneNote?** I don’t think it has any drawbacks, and I’m looking forward to new options or updates in the future. **What problems is Microsoft OneNote solving and how is that benefiting you?** We can pull up the important items easily and save them so we can access them anytime, instead of scrolling through large amounts of data to find a particular resource. This saves time and helps us stay productive at the same time. ### 6. Organization, Dictation, and Brainstorming Win **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Primary/Secondary Education | Mid-Market (51-1000 emp.) **Reviewed Date:** February 18, 2026 **What do you like best about Microsoft OneNote?** The dictate feature is my favorite part. It's so helpful when I really need to record exactly what was said in a meeting, I can turn it on and off discreetly and keep the transcription right there in my other notes. **What do you dislike about Microsoft OneNote?** Some of the features feel like they were made more for tablet users than computer users. The drawing features would be great if you primarily use a tablet. But I'm typically on a laptop so it feels like a significant portion of the features aren't really made for me. **What problems is Microsoft OneNote solving and how is that benefiting you?** OneNote is perfect for organizing my thoughts during meetings. I use pages to prep agendas and then take notes. I can organize everything so that I'm always able to reference back to a meeting. I find I use OneNote more and more often to brainstorm as well. ### 7. Outdated OneNote Pushed Us to Microsoft 365’s Better Team Sharing **Rating:** 0.5/5.0 stars **Reviewed by:** Verified User in Medical Devices | Mid-Market (51-1000 emp.) **Reviewed Date:** May 13, 2026 **What do you like best about Microsoft OneNote?** It used to serve as my task manager. It can create multiple pages allowing you to create an ongoing, prioritized list and, as things are completed or postponed (due to higher priorities), you can place/prioritize as needed. **What do you dislike about Microsoft OneNote?** It's outdated and presumably on purpose, by Microsoft themselves. Microsoft 365 has a myriad of features that replace OneNote and allow sharing across teams which is much better and why myself and my team have started relying on this. **What problems is Microsoft OneNote solving and how is that benefiting you?** It solves tasks list creation and maintenance but has since been replaced. ### 8. Everything in One Place with Easy File Attachments **Rating:** 5.0/5.0 stars **Reviewed by:** Billy D. | Customer Resolution Agent, Consumer Services, Enterprise (> 1000 emp.) **Reviewed Date:** March 08, 2026 **What do you like best about Microsoft OneNote?** I like that I can keep everything in one place. I also like being able to attach files to pages, so I can access what I need right away whenever I’m looking for it. **What do you dislike about Microsoft OneNote?** Sometimes, if files are moved to a different location, it can corrupt the page and the file won’t open. **What problems is Microsoft OneNote solving and how is that benefiting you?** I use it to plan my day and quickly see which tasks need to be done. I can also keep files for people all in one place and view everything related to a single person. With just File Explorer, I have to dig through multiple files and folders to find the right one. ### 9. Intuitive visual organization and ultra-convenient OCR for your notes **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Higher Education | Mid-Market (51-1000 emp.) **Reviewed Date:** January 16, 2026 **What do you like best about Microsoft OneNote?** The structure with sections and colored pages allows you to organize your projects in a very visual and intuitive way, somewhat like a physical binder. What I like the most is the optical character recognition (OCR) feature that allows you to copy text from an image and paste it directly into my notes. **What do you dislike about Microsoft OneNote?** Synchronization conflicts sometimes occur on Microsoft OneNote when using the software on multiple devices simultaneously. I also find that the table management is quite rudimentary and lacks flexibility compared to what can be found in other tools of the Microsoft OneNote suite. **What problems is Microsoft OneNote solving and how is that benefiting you?** This solution greatly facilitates team collaboration, as we can all annotate the same shared notebook during our weekly meetings in real time. ### 10. Simple to Use and Integrates Seamlessly with Microsoft Copilot and Office **Rating:** 4.5/5.0 stars **Reviewed by:** Robert Z. | General Manager, Automotive, Small-Business (50 or fewer emp.) **Reviewed Date:** April 17, 2026 **What do you like best about Microsoft OneNote?** Integrates with Microsoft copilot more and more every day! Works with the office suite of programs! Is very simple to use! **What do you dislike about Microsoft OneNote?** Its webclipper feature in the browser is very buggy and error prone. The sync abilities is confusing and hard to understand. **What problems is Microsoft OneNote solving and how is that benefiting you?** Gathering information from documents, websites, notes, and gathering into into a digital notebook. Copilot also has access to my notes and I can make AI notebooks as well where an ai agent just advises based only on the information in my notes. ## Microsoft OneNote Discussions - [What's the better way to save something as a template in software.](https://www.g2.com/discussions/what-s-the-better-way-to-save-something-as-a-template-in-software) - 1 comment, 1 upvote - [Does anyone directly link OneNote to their Outlook account for sending notes to others?](https://www.g2.com/discussions/51711-does-anyone-directly-link-onenote-to-their-outlook-account-for-sending-notes-to-others) - 1 comment, 1 upvote - [Where do you use onenote?](https://www.g2.com/discussions/where-do-you-use-onenote) - 1 comment, 1 upvote - [Is there a way to give users edit permission t specific sections/pages within a OneNote document, or do permissions apply to the entire document only?](https://www.g2.com/discussions/is-there-a-way-to-give-users-edit-permission-t-specific-sections-pages-within-a-onenote-document-or-do-permissions-apply-to-the-entire-document-only) - 2 comments, 1 upvote - [How do you handle pdf export?](https://www.g2.com/discussions/how-do-you-handle-pdf-export) - 1 comment, 1 upvote - [View Microsoft OneNote pricing details and edition comparison](https://www.g2.com/products/microsoft-onenote/reviews/microsoft-onenote-review-12637582?section=pricing&secure%5Bexpires_at%5D=2026-05-20+07%3A40%3A47+-0500&secure%5Bsession_id%5D=6b92ef43-44ed-4a37-ae42-8760cf684141&secure%5Btoken%5D=e08755bfae546ac69cdfd1f9dc9af3fed33a2df3e97d137d86b57cbdcfebd575&format=llm_user) ## Microsoft OneNote Integrations - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Word](https://www.g2.com/products/microsoft-word/reviews) ## Microsoft OneNote Features **Agentic AI - Note-Taking Software** - Autonomous Task Execution ## Top Microsoft OneNote Alternatives - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - 4.6/5.0 (45,416 reviews) - [Notion](https://www.g2.com/products/notion/reviews) - 4.6/5.0 (10,769 reviews) - [Evernote](https://www.g2.com/products/evernote/reviews) - 4.3/5.0 (2,008 reviews)