Keycafe Pricing Overview

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Free Trial

Lite

$59.00

Per Month

For Facilities, Offices, Small Auto Fleets

Premium

$99.00

Per Month

For Short Term Rentals, Multi Location, Large Scale Fleets

BusinessPro

$149.00

Per Month

For Large Organizations, System Integrators, and Advanced Workflow Needs

Keycafe's business plans are designed to provide scalable key management solutions for a variety of commercial needs. The "Lite" plan, at $59 per month per location, is perfect for small businesses, offices, and facilities, offering basic features for a single location.

For businesses with more complex needs, the "Premium" plan, at $99 per month per location, is a popular choice. It caters to short-term rentals, multi-location businesses, and large fleets by providing advanced features like third-party integrations, programmable alerts, and API access.

The top-tier "Business Pro" plan, at $149 per month per location, is ideal for large organizations and enterprises. It offers all the features of the Premium plan, plus multi-organization management and advanced workflow capabilities.

All business plans require the purchase of a SmartBox, which starts at $2,399, to securely store and manage keys. These plans provide a comprehensive solution for businesses to streamline their key management, enhance security, and improve operational efficiency.

Keycafe has 3 pricing editions, from $59 to $149. A free trial of Keycafe is also available. Look at different pricing editions below and see what edition and features meet your budget and needs.

Pricing information for Keycafe is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase Keycafe must be conducted with the seller.

Pricing information was last updated on July 07, 2025

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Various alternatives pricing & plans

Free Trial

Pricing information for the above various Keycafe alternatives is supplied by the respective software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase any of these products must be conducted with the seller.

Keycafe Pricing Reviews

(2)

Ted G.

Fleet Manager

Mid-Market (51-1000 emp.)

12/19/2023

"Perfect Key System"

5/5

What do you like best about Keycafe?

Price and Ease of Use, Mobile acess is a plus, that we were not looking for but somthing we use daily. Review collected by and hosted on G2.com.

What do you dislike about Keycafe?

The lead time to recieve the keycafe system. Supply chain was slow but ordered 5 new boxes and recieved them in 4 days. Review collected by and hosted on G2.com.

Julien R.

Dirigeant

Small-Business (50 or fewer emp.)

2/4/2025

"Good solution"

4/5

What do you like best about Keycafe?

Keycafe is an extremely convenient solution for key management in our real estate business. Whether for our sales mandates or for properties under rental management, the service allows us to centralize and secure access to keys, while offering great flexibility to stakeholders (real estate agents, craftsmen, tenants, etc.). Review collected by and hosted on G2.com.

What do you dislike about Keycafe?

The main disadvantage of Keycafe is its relatively high cost, particularly regarding the subscription, which can represent a significant budget for a real estate agency managing a large number of keys.

Furthermore, it would be more convenient to be able to add multiple administrators within the same organization. Review collected by and hosted on G2.com.