Expensya Features

Creation of expense reports takes little time and is intuitive for new users

Can easily pull in receipts from all credit card statements

Automatically assigns categories/accounts based on past entries and credit card statements

Provides various methods to easily capture receipts digitally and can automatically parse receipts to create expenses report entries. Methods may include mobile photos, desktop drag and drop, etc.

Functionality to reimburse employees directly to their bank account or can easily integrate with payroll system

Enables easy entry of expenses in other currencies and converts to expense report currency

Manage and track credit cards that are distributed to employees to use for authorized business expenses

Financial system that helps create and manage physical/digital credit cards and track transaction activities

Allows advanced integrations to travel systems like Uber, airline ticketing systems, hotels, etc.

Book meetings and appointments through a website or digital platform

Financial system that helps create and manage physical/digital credit cards and track transaction activities

Create, update, and manage bookings, itineraries, and reservations

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Establish limitations based on certain conditions

Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event

Manage compensation for out-of-pocket expenses incurred by an employee, client or another party

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Design, communicate, and distribute incentives to perform a specific action

Create, design and manage workflows for repetitive tasks

Upload, track, and submit receipts in a central database

Manage all supplier data and operations

Track and manage adherence to policies for any service, product, process, or supplier

Create, manage, and track policies and procedures within an organization

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Notifications that are delivered to users as soon as an event occurs

Set up connections to third-party platforms to improve business processes

Track the amount of time spent on a job or task

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Manage compensation for out-of-pocket expenses incurred by an employee, client or another party

Notifications that are delivered to users as soon as an event occurs

Provides adequate reporting and/or can integrate to AP systems to recognize revenue appropriately

Facial or other physical recognition to confirm identity

Ability to recognize printed or written text within digital images or scanned documents

Can easily capture receipts, parse receipts and convert/assign them to a report from mobile device

Allows users to track mileage from mobile device using maps or GPS.

Monitor and record expenses such as purchases or charges incurred

Receive system updates as soon as any changes are made

Provides standard connectors for popular Finance, Payroll, HRMS and CRM systems

Routes Timesheets, Invoices, Expense reports through approval process. Easy to maintain and administer

Sends automatic reminders to employees that have not completed expenses reports and/or timesheets

Enables administrators to create rules that enforce compliances of corporate time and expense policies

Grant access to select data, features, objects, etc. based on the users, user role, groups, etc.

Track the amount of time spent on a job or task

Manage employee salary processes, data, taxes, and records administration efficiently

Track employee schedules, availability, and performance across projects and tasks

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Track and manage schedules and meetings via an integrated calendar

Create, design and manage workflows for repetitive tasks

Create, manage and track all task activities and progression

Access software remotely via mobile devices

Access software remotely via mobile devices

Create, design and manage workflows for repetitive tasks

Track and manage adherence to policies for any service, product, process, or supplier

Complies with PCI security standards

Access pre-built and custom reports and dashboards.

Application Programming Interface - Specification for how the application communicates with other software. API's typically enable integration of data, logic, objects, etc. with other software applications.

Enables users to view and transact business with the same content in multiple languages and currencies.

Software is consistently available (uptime) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.

Allows software to be easily used on multiple mobile devices include phone and tablet devices.

Provides users ability to create and access expense reports/timesheets while not connected to internet.

Integrate with a third-party accounting system

Integrates with QuickBooks

Active reporting of data and metrics

Set up connections to third-party platforms to improve business processes

Facilitates integration with multiple third-party payroll systems

Integrate with a third-party accounting system

Offers embedded AI/machine learning

Provides workflow for complex approval structures

Use AI to generate content in the form of text, images, videos, etc.

Consolidates procurement data from multiple systems such as ERP systems and supply chain suites.

Define rules and workflows that managers can use to approve different kinds of spending.

Align spending across various departments such as procurement and accounting.

Receive data and information in real time

Provide standard spend KPIs that can be customized by users.

Use historical spend data to create benchmarks per company or department.

Online credit card number that can be instantly sent to employees and used for secure, one-time purchases

Online credit card number that can be instantly sent to employees and used for secure, recurring payments, such as subscriptions or services

Physical credit cards used by employees for various expenses that allow management to monitor spending and budgets

Active monitoring of systems, applications, or networks

Reports that allow the user to sort and filter by vendor, team, GL, department, etc.

Import and export data to and from software applications

Report on and track spending against budgets

Receive system updates as soon as any changes are made

Active reporting of data and metrics

Analyze and gain insights into data in real-time

Reimburse an employee for all necessary expenditures or losses incurred by the employee within the employee's scope of employment

Allows for the electronic transfer of funds between banks

Manage compensation for out-of-pocket expenses incurred by an employee, client or another party

Real-time notifications for fraudulant and/or duplicate spending

Individual, unique cards for each vendor to help manage duplicate and overpayments

Control spend limits, expiration dates, and lock and unlock stolen or lost cards

Manage and monitor spending to align with the financial constraints or goals

Manage the process of evaluating documents or requests submitted for approval

Set allowances and ensure employees don't spend more than the allotted amounts

Bank cards with approved funds pre-loaded that employees can use for corporate purchases

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Converts images into a textual description, identifying key elements.

Allows users to generate text based on a text prompt.

Condenses long documents or text into a brief summary.

A record of all activities within the system, including user access, changes made, etc.

Securely stores data to prevent data loss or breaches

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Manage the process of evaluating documents or requests submitted for approval

Import and export data to and from software applications

Compare new data with existing records to detect duplicate entries

Attaching relevant receipts or supporting documents to submit expenses for reimbursement

Create budgets based on historical data and future projections

Customize data fields to support various needs and use cases

Set allowances and ensure employees don't spend more than the allotted amounts

Pre-designed layouts that can be customized to match preferences and requirements

Define levels of authorization for access to specific files or systems

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Match digital receipt images or data with corresponding expense entries

Scan and upload receipts to a central database using a mobile device

Track billable hours and/or non-billable expenses for work performed

Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk

Organize and group data or items based on various criteria

Allow users to access multiple services after entering their login credentials once

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Timed notification for any upcoming task, deadline, appointment, or activity

Track and document all activities across devices, networks, and other systems

Creation, processing, verification, and execution of invoices till the payment is made

Integrate with a third-party accounting system

Organize and group data or items based on various criteria

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Configure existing workflows to meet your organization's needs

Review and uncover trends in spending activity

Monitor and record expenses such as purchases or charges incurred

Set up connections to third-party platforms to improve business processes

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Route documents and other data through one or more stakeholders for review and approval

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Manage all supplier data and operations

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Create, manage, and send invoices or bills to customers

Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period

Create, send, and track purchase orders and their statuses

A record of all activities within the system, including user access, changes made, etc.

Use AI to generate content in the form of text, images, videos, etc.

Attaching relevant receipts or supporting documents to submit expenses for reimbursement

Create, design and manage workflows for repetitive tasks

Log and record hours worked and costs spent to assist in billing and invoicing

Manage and handle various international currencies

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Organize and manage all processes/procedures involved in purchasing goods and/or services

Financial system that helps create and manage physical/digital credit cards and track transaction activities

Track and manage adherence to policies for any service, product, process, or supplier

Review, approve and cancel requests for goods/services to be purchased

Alter the layout and content of reports

Generate one-off reports that meet information requirements

Plan, manage, and track the financial activities of an individual or organization

Application programming interface that allows for integration with other systems/databases

Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work

Upload, track, and submit receipts in a central database

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity