Employee Training Manager (ETM) by Onecard is a purpose-built Training Management System (TMS) for evidence-based workforce compliance. ETM is not a Learning Management System (LMS). Where an LMS focuses on delivering training content, ETM focuses entirely on capturing, storing, managing and using the evidence of workforce competency and compliance outcomes - the records, licences, certifications, attendance forms, competencies and assessments that auditors, regulators and certifying bodies actually ask for. When an auditor arrives, they do not ask about training programs. They ask: " Show me the evidence". ETM is built around that reality. THE PROBLEM ETM SOLVES Most organisations managing workforce compliance are drowning in spreadsheets, disconnected systems and fragmented evidence. Training records sit in one place, licences in another, assessments somewhere else. When an audit is called, the scramble begins - chasing paper, consolidating records, hoping nothing has been missed. ETM ends that scramble. It brings all workforce compliance evidence into a single source of truth — automatically recorded, date-stamped and audit-ready every single day. HOW ETM WORKS Regardless of how, when or where a worker's compliance evidence was obtained — whether through formal training, on-the-job assessment, prior learning, industry licensing or external certification — the evidence is recorded directly against each workforce record in ETM. Licences, certifications, industry tickets, VOCs, SOP acknowledgements, competencies and graded assessments are all stored against each employee, contractor or site-based worker in a single source of truth. Every record is date-stamped, version-controlled and retrievable the moment it is needed — by managers, supervisors, clients, regulators or auditors. When a safety regulator, WHS inspector, OSHA compliance officer or ISO auditor asks for evidence, ETM gives organisations the ability to produce structured, accurate and audit-ready records immediately — without the scramble. Managers, supervisors and team leaders get real-time visibility through dashboards and a live training matrix and graded skills matrix and other customisable reports— seeing instantly who holds the evidence, what is expiring and where compliance gaps exist across teams, departments, sites and countries. ETM supports Training Needs Analysis (TNA) by linking mandatory and desirable competency requirements to role profiles — so organisations can identify capability gaps, plan future workforce requirements and demonstrate compliance readiness to clients, regulators and auditors at any time. GRADED ASSESSMENTS — A TRUE MEASURE OF CAPABILITY One of ETM's most powerful and distinctive features is its graded assessment framework. Unlike basic pass/fail training records, ETM captures the actual level of competency achieved by each worker against each task or role requirement. ETM uses customised grade terminology to use your company's framework, for example: Under Supervision — Worker is new to the task and must be supervised at all times Assisted Operator — Worker can perform the task with assistance or prompting from a supervisor Independent Operator — Worker can perform the task independently and consistently Competent Operator — Worker is fully competent and meets all required standards Trainer / Mentor — Worker can train and mentor others and perform the task to a high standard This graded framework gives organisations a true, evidence-based picture of workforce capability — not just a record that training was attended. It supports operational readiness planning, succession planning and demonstrates genuine competency to safety regulators, industry auditors and certifying bodies. CORE CAPABILITIES Training Records Management Centralised, searchable employee training records with supporting evidence stored directly against each workforce record. All records are date-stamped, version-controlled and audit-ready — meeting the evidence requirements of OSHA, HSE, WHS, and ISO frameworks. Live Training Matrix Real-time visibility of compliance status across the entire workforce — by employee, role, site, department or location. Traffic light colour coding gives managers an instant visual status — green, amber and red — so critical gaps and expiring records are never missed before a client audit or regulatory inspection. Graded Skills Matrix Combines graded assessment results with live workforce visibility — showing the actual competency level of each worker against each role requirement. Supports operational readiness and demonstrates structured competency evidence to auditors and regulators. Training Needs Analysis (TNA) Automatically compares required compliance evidence against what has been completed. Identifies gaps, supports workforce planning and generates TNA reports for safety audits, client audits and management reviews. Automated Expiry Alerts Automated notifications before licences, certifications and compliance records expire — reducing the risk of operating with expired credentials where regulators and clients demand current evidence. Role-Based Competency Mapping Define mandatory and desirable competency requirements for each role, position, site or department. Role profiles map legal, safety and site-specific requirements so managers can instantly see who holds the evidence and who does not. Multi-Role and Transient Worker Support Assign multiple roles to a single employee or contractor — supporting transient workers across different positions, sites, states or countries. Remote Evidence Upload Allow employees, contractors and site-based workers to upload compliance evidence from any location — supporting onboarding, remote teams and multi-site operations without compromising evidence integrity. Audit-Ready Reporting Generate complete audit-ready reports instantly with customisable filters — by employee, site, role, department, expiry date or compliance gap. Includes live training matrices, graded competency matrices, expiry reports, gap analysis and operational compliance reports — ready to share with clients, safety regulators, ISO auditors or certifying bodies. CE and CPD Tracking Assign continuing education and professional development points to training and event activities and track compliance with industry accreditation and licensing requirements. Multi-Level User Access and Role-Based Permissions Control who sees what with multi-level user access — giving managers, site administrators and executives the right level of visibility. Protects evidence integrity while ensuring the right people have access. Date-Stamped Audit History Every change, update, acknowledgement and record entry is date-stamped and stored in a complete audit history — giving organisations a defensible evidence trail that stands up to regulatory scrutiny. Easy Integration Connect ETM with HR, payroll, safety and other business systems using secure AI integrators so all your systems benefit from one single source of truth for workforce compliance evidence. Booking and Scheduling Create F2F and external training sessions, assign trainers, manage enrolments, track attendance and record outcomes, with evidence automatically stored against each employee record on completion. WHO USES ETM ETM is trusted by compliance managers, safety officers, training coordinators and HR teams in organisations of all sizes — from single-site SMEs to global enterprises managing thousands of employees, contractors and locations across multiple countries. Trusted across mining, construction, defence, manufacturing, engineering, logistics, healthcare, aged care, government, maritime, education, utilities and environmental services — in Australia, USA, UK, Canada and Europe. SECURITY AND DATA PROTECTION Security is not a feature. It is the foundation. ETM is hosted on Amazon Web Services (AWS) and available on AWS Marketplace — enterprise-grade cloud infrastructure trusted by governments and the world's largest organisations. All data is encrypted in transit using TLS and encrypted at rest. Two-factor authentication (2FA) is mandatory across all accounts. High-level firewalls and 24/7 monitoring. Built and maintained entirely by our own in-house software engineers — no outsourced development. USED BY ORGANISATIONS MANAGING COMPLIANCE WITH ETM is used by organisations that need audit-ready evidence records and reports to support compliance with safety legislation, quality management systems, environmental standards and industry accreditation requirements — including: ISO 9001 — Quality Management Systems ISO 45001 — Occupational Health and Safety Management Systems ISO 14001 — Environmental Management Systems WHS — Work Health and Safety legislation (Australia) OSHA — Occupational Safety and Health Administration (United States) HSE — Health and Safety Executive (United Kingdom) NATA — National Association of Testing Authorities IRATA — Industrial Rope Access Trade Association Continuing Education and CPD frameworks Industry-specific accreditation and licensing requirements ABOUT ONECARD GROUP Onecard Group is an award-winning workforce compliance software company based in Australia, founded by compliance experts with more than 20 years of lived experience. ETM was built because our founders could not find software that worked the way compliance teams actually work. Our development team are all our own in-house software engineers — no outsourced development. Winner Core Innovation Hot 30 — 2023 Capterra 5-star verified AWS Marketplace listed Deployed across 8 countries PRICING Starting at USD $49 per month for 1 to 30 employees Tiered pricing available based on workforce size Free 14-day trial — no credit card required Enterprise pricing available on request