CertFlow Compliance and Inspections Reviews & Product Details

CertFlow is a UK compliance and inspection management platform built for the firms that carry out statutory inspections: lifting equipment, fire safety, pressure systems, work equipment, work at height, HVAC and F-Gas, health and safety, and waste. It replaces the spreadsheets, paper certificates and shared drives that most small inspection businesses still rely on. Assets, sites, schedules, reports, certificates and client records live in one structured system, so nothing is lost between the field and the office. CertFlow is built around the regulations you actually work to. Asset registers, inspection schedules and report templates map directly to obligations under LOLER 1998, RRO 2005, PSSR, PUWER and related frameworks, rather than forcing a generic maintenance tool to fit. Branded PDF reports, certificates, asset histories and full inspection trails are produced as a side effect of doing the work, not as separate admin, so your records are audit-ready by default. Key capabilities include: Searchable asset registers with photos, attachments, custom fields and QR code lookup in the field Inspection scheduling with overdue alerts and a dashboard view of what is due Branded report and certificate generation with digital signatures A client portal for sharing reports and certificates directly with customers Bulk import and export, so moving off spreadsheets takes hours rather than weeks Offline field use with sync, plus a native mobile experience for inspectors on site A quote to job to report to invoice chain, keeping every record traceable end to end CertFlow is designed for privately owned, often founder-led UK inspection firms with 1 to 25 employees. It is built by engineers, for engineers, and priced for small businesses rather than enterprise. The result is overnight visibility for owners, faster reporting for inspectors, and a professional impression that helps win and retain larger contracts.