# Best Email Signature Manager - Page 5 ## How Many Email Signature Software Products Does G2 Track? **Total Products under this Category:** 83 ### Category Stats (Jul 2026) - **Average Rating:** 4.47/5 (↑0.02 vs Jun 2026) The average rating of products in this category, based on all submitted ratings - **Top Trending Product:** Rocketseed (+0.7%) - Among all products in this category, Rocketseed recorded the largest rating increase compared to last month _Last updated: July 31, 2026_ ## How Does G2 Rank Email Signature Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 16,500+ Authentic Reviews - 83+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## G2 Grid® for Email Signature Software ![G2 Grid® for Email Signature Software plotting products by satisfaction and market presence](https://www.g2.com/categories/email-signature/grids.png?focus%5B%5D=74654&focus%5B%5D=27675&focus%5B%5D=1181885&focus%5B%5D=10900&focus%5B%5D=30749&focus%5B%5D=133217&focus%5B%5D=160449&focus%5B%5D=168871) Highlighted products: CodeTwo Email Signatures 365, Exclaimer, Blinq, WiseStamp, Opensense Email Signatures, HiHello, Sigsync, and Signature 365. Underlying data: [Grid® JSON](https://www.g2.com/categories/email-signature/grids.json?focus%5B%5D=codetwo-email-signatures-365&focus%5B%5D=exclaimer&focus%5B%5D=blinq-me&focus%5B%5D=wisestamp&focus%5B%5D=opensense-email-signatures&focus%5B%5D=hihello&focus%5B%5D=sigsync&focus%5B%5D=signature-365) **Sponsored** ### SAP Build SAP Build is a unified low-code development platform that empowers everyone—from business experts to professional developers—to create and innovate faster. It combines three powerful components: SAP Build Apps (for visual app development), SAP Build Process Automation (for workflow and robotic process automation/RPA), and SAP Build Work Zone (for creating engaging business sites). Built on the SAP Business Technology Platform (BTP) and powered by the Joule AI copilot, SAP Build accelerates digital transformation by allowing fusion teams to develop enterprise applications and extensions that adhere to the clean core strategy, ensuring scalability and compliance across the organization. [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list_llm&secure%5Bcategory_id%5D=1126&secure%5Bchosen_at%5D=2026-07-31T21%3A12%3A30Z&secure%5Bdisplayable_resource_id%5D=2360&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=retargeted_product&secure%5Bplacement_resource_ids%5D%5B%5D=1260734&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=1260734&secure%5Bresource_id%5D=1126&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Femail-signature%3Fpage%3D5&secure%5Btoken%5D=940167e9ab8fd28664b9fc3c5874f6b95226278f6b452263c0a443846e1e469e&secure%5Burl%5D=https%3A%2F%2Fwww.sap.com%2Fdocuments%2F2025%2F11%2Ff210ddf6-2b7f-0010-bca6-c68f7e60039b.html%3Fcampaigncode%3DCRM-YJ25-BTP-408474%26source%3DBUILD-click-campaign-G2&secure%5Burl_type%5D=custom_url) ### [gSignature](https://www.g2.com/products/gsignature/reviews) gSignature helps businesses create professional email signatures for all employees. It integrates with Google Workspace to automatically populate user information like names, titles, and contact details. You can design email signatures with logos, banners, disclaimers, and social media links. gSignature also offers features for managing large teams, including user acceptance of pre-installed signatures, CSV import/export for employee data, and scheduled signature updates for all employees. This ensures everyone has a consistent and up-to-date email signature that reflects your brand identity. #### Who Is the Company Behind gSignature? - **Seller:** [gSignature](https://www.g2.com/sellers/gsignature) - **Year Founded:** 2023 - **HQ Location:** Wrocław, PL - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=f197ca415161b6e87714abc531273369bd6d357f23e4175530053fa548016753&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fgsignature-email-signatures&secure%5Burl_type%5D=linkedin_company_website) 5 employees on LinkedIn® ### [Hupport Signature](https://www.g2.com/products/hupport-signature/reviews) A Email signature is where a first impression counts, whether you are a college graduate hunting for jobs or just beginning your career as a college student. This signature speaks on your behalf. Looking to make the best impression using your signature? You are at the right spot, while we walk through the importance of email signature for students. Let’s hop in to know more - #### Who Is the Company Behind Hupport Signature? - **Seller:** [Daniel Madhan](https://www.g2.com/sellers/daniel-madhan) - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=58f136483ec1a1671f18727f833833288c7048259928f349af1c3185202bc175&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Flazada%2F&secure%5Burl_type%5D=linkedin_company_website) ### [Mail Signature](https://www.g2.com/products/mail-signature/reviews) One Template. Unique Email Signatures for Everyone. Create Email Signatures in Outlook for Everyone in Your Organization with a Single Template! Are employees still changing email signatures individually, inserting outdated and self-created signatures or unsure of where to find the most current version? The Mail Signature is a centralized hub for all your email signatures, ensuring that your team members consistently use the latest and most polished signatures across their applications and devices. Simplify IT workload with a single signature template that can be applied company wide, regardless of the number of department and users. This product introduces an effortless way to manage email signatures across your organization. It automates the insertion of dynamic, personalized, and branded mail signatures for all users in Outlook, requiring no IT skills. Users can now add stunning signatures, including marketing banners, QR codes and social media icons with just a click, ensuring every email reflects your brand's professionalism and distinctiveness. Key Benefits - Automatic Application: Automate and simplify the insertion of email signatures, making it effortless for all users to maintain a dynamic and branded appearance in their communications. - Few Templates: Easy management and maintenance of one or two mail signature templates, improving IT oversight and decreasing their workload. - Brand Consistency: Maintain a consistent brand image with on-brand mail signatures, reducing confusion while strengthening your organization's professional image. With the Mail Signature, creating and managing email signatures that reflect your brand's values and professionalism becomes a simpler, more intuitive process. This means your emails always leave a lasting impression, enhancing your brand with every email sent. #### Who Is the Company Behind Mail Signature? - **Seller:** [officeatwork](https://www.g2.com/sellers/officeatwork) - **Year Founded:** 1975 - **HQ Location:** Zug, CH - **Twitter:** @officeatwork365 62 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=1bd54e33fe8d1436d5c21fd054dbb3ede1dc27b992ab3461b3db7cba6972dbe7&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fofficeatwork&secure%5Burl_type%5D=linkedin_company_website) 15 employees on LinkedIn® - **Ownership:** Martin S. Seifert ### [Mailtail](https://www.g2.com/products/mailtail/reviews) MailTail is email signature management software for Microsoft 365. It enables organisations to centrally create, manage, and automatically deploy email signatures to Outlook users via an add-in. #### Who Is the Company Behind Mailtail? - **Seller:** [TwinPine Digital](https://www.g2.com/sellers/twinpine-digital) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Next Email Signature](https://www.g2.com/products/next-email-signature/reviews) Professional email signatures that work in every email client (Outlook, Google Workspace, Salesforce, Hubspot, Zendesk and more). \* Make a Professional First Impression \* Stand Out in the Inbox \* Get More Replies \* Send Traffic to Key Parts of Your Website and 3rd Party websites Key Features: Add links in your signature for reviews, listings, lead magnets, career pages, or any other web page. No subscriptions or software to buy. Promote yourself and your business with every email sent. #### Who Is the Company Behind Next Email Signature? - **Seller:** [Next Email Signature](https://www.g2.com/sellers/next-email-signature) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [PostaImza Email Signature Generator](https://www.g2.com/products/postaimza-email-signature-generator/reviews) PostaImza offers a free tool for anyone looking to create, customize, and manage their email signatures. It supports the generation, saving, and management of email signatures specifically for Outlook. PostaImza is particularly beneficial for micro, small, and medium-sized businesses, but it can also be used by individuals. The email signatures are outputted in a robust HTML format, making them easy to copy and paste into Outlook. Updater Client can be used to automatically update signatures added to Office Outlook software. #### Who Is the Company Behind PostaImza Email Signature Generator? - **Seller:** [PostaImza](https://www.g2.com/sellers/postaimza) - **Year Founded:** 2022 - **HQ Location:** İstanbul, TR - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=6c552ccbeff5b97471d5c039e2242fbca9b9d0db5a6d6beedd301e590209e0da&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fpostaimza&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [ProSignify](https://www.g2.com/products/prosignify/reviews) ProSignify is a modern email signature editor designed to help individuals, freelancers, and businesses of all sizes create professional, branded, and consistent email signatures—without the need for design or coding skills. Our solution simplifies the process of signature creation, allowing you to build customized signatures in just a few clicks. In today’s digital communication, email remains one of the most trusted business channels, and the way you sign your emails says a lot about your brand. With ProSignify, you can turn every email into a powerful marketing tool that builds trust, brand consistency, and credibility. Whether you’re a solopreneur or managing a team, our platform allows you to manage multiple users and maintain a unified signature style across your organization. Our easy-to-use interface lets you: • Design and customize signatures with logos, social media icons, legal disclaimers, banners, and CTAs • Choose from professional templates or build from scratch • Manage and deploy signatures for your team members • Export to popular email clients like Gmail, Outlook, Apple Mail, and more • Preview how your signature looks on desktop and mobile We focus on user-friendly experience, performance, and speed. The editor is browser-based, responsive, and works on any device. There are no unnecessary installations or technical hurdles. Just clean, optimized HTML code that displays reliably across different email clients. Our goal is to help you elevate your email communication while keeping things simple. Whether you’re running a marketing campaign, launching a product, or just want to look more professional—ProSignify makes sure your email signature reflects your brand identity every time you hit send. Try it free or explore our premium plans, tailored for personal use, teams, or enterprise needs. #### Who Is the Company Behind ProSignify? - **Seller:** [ProSignify.com](https://www.g2.com/sellers/prosignify-com) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Scale Dino](https://www.g2.com/products/scale-dino/reviews) Scale Dino is a complete web-based application that has all needful marketing tools that any business or agency requires. Scale Dino Email Signature tool provides an option to “Bulk Assign” signatures to all email addresses in your Gsuite - A couple of clicks & voila! Email Signatures assigned. #### Who Is the Company Behind Scale Dino? - **Seller:** [Sriram](https://www.g2.com/sellers/sriram) - **Year Founded:** 2022 - **HQ Location:** Hyderabad, IN - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=587b9da9352e2aac977c6542a60954a42771aeae7a1b7ee9360992712f2adfaa&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fscaleino&secure%5Burl_type%5D=linkedin_company_website) 6 employees on LinkedIn® ### [Set-OutlookSignatures Benefactor Circle](https://www.g2.com/products/set-outlooksignatures-benefactor-circle/reviews) E-mail signatures and Out of Office auto reply messages are an integral part of corporate identity and corporate design, but also of successful media and internet presence concepts and marketing campaigns. Besides the design and texting, one must also think about their central administration and distribution. This ensures compliance with CI/CD guidelines, guarantees the use of correct and up-to-date data, helps with legal compliance, relieves staff and opens up an additional marketing channel. With Set-OutlookSignatures, signatures and Out of Office auto reply messages can be: Generated from templates in DOCX or HTML file format Customized with a broad range of variables, including photos, from Active Directory and other sources Variables are available for the currently logged-on user, this user’s manager, each mailbox and each mailbox’s manager Images in signatures can be bound to the existence of certain variables (useful for optional social network icons, for example) Applied to all mailboxes (including shared mailboxes), specific mailbox groups, specific e-mail addresses or specific user or mailbox properties, for every mailbox across all Outlook profiles (Outlook, New Outlook, Outlook Web) (automapped and additional mailboxes are optional) Created with different names from the same template (e.g., one template can be used for multiple shared mailboxes) Assigned time ranges within which they are valid Set as default signature for new e-mails, or for replies and forwards (signatures only) Set as default OOF message for internal or external recipients (OOF messages only) Set in Outlook Web for the currently logged-in user, including mirroring signatures the the cloud as roaming signatures Centrally managed only or exist along user created signatures (signatures only) Copied to an alternate path for easy access on mobile devices not directly supported by this script (signatures only) Write protected (Outlook signatures only) Set-OutlookSignatures can be executed by users on clients and terminal servers, or on a central server without end user interaction. On clients, it can run as part of the logon script, as scheduled task, or on user demand via a desktop icon, start menu entry, link or any other way of starting a program. Signatures and OOF messages can also be created and deployed centrally, without end user or client involvement. Sample templates for signatures and OOF messages demonstrate all available features and are provided as .docx and .htm files. Simulation mode allows content creators and admins to simulate the behavior of the script and to inspect the resulting signature files before going live. The script is designed to work in big and complex environments (Exchange resource forest scenarios, across AD trusts, multi-level AD subdomains, many objects). It works on premises, in hybrid and cloud-only environments. It is multi-client capable by using different template paths, configuration files and script parameters. Set-OutlookSignatures requires no installation on servers or clients. You only need a standard SMB file share on a central system, and Office on your clients. A documented implementation approach, based on real life experiences implementing the script in multi-client environments with a five-digit number of mailboxes, contains proven procedures and recommendations for product managers, architects, operations managers, account managers and e-mail and client administrators. The implementation approach is suited for service providers as well as for clients, and covers several general overview topics, administration, support, training across the whole lifecycle from counselling to tests, pilot operation and rollout up to daily business. #### Who Is the Company Behind Set-OutlookSignatures Benefactor Circle? - **Seller:** [ExplicIT Consulting](https://www.g2.com/sellers/explicit-consulting) - **HQ Location:** Vienna, AT - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=c6216fd399570fdee429cc0639f9a063c806366a75fb6a4fde990d1a3507d766&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fexplicit-consulting-gmbh&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Sigful](https://www.g2.com/products/sigful/reviews) Sigful is enterprise email signature marketing and management software, powering email signatures and banners for business via a custom signature generator. #### Who Is the Company Behind Sigful? - **Seller:** [Sigful Limited](https://www.g2.com/sellers/sigful-limited) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Siggly — Email Signature Management for Teams](https://www.g2.com/products/siggly-email-signature-management-for-teams/reviews) Siggly is a centralized email signature management platform that enables teams to deploy, design, and control consistent, branded email signatures across all users. It integrates natively with Google Workspace and Microsoft 365 and supports CRM syncing (like HubSpot). Siggly helps IT admins, marketing teams, agencies, and enterprises enforce compliant, standardized signatures at scale, with rapid setup (often under 60 seconds), analytics, and campaign banner support. #### Who Is the Company Behind Siggly — Email Signature Management for Teams? - **Seller:** [Siggly](https://www.g2.com/sellers/siggly) - **HQ Location:** N/A - **LinkedIn® Page:** [linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=faad27ab10583e7af2cbbc5f1c8130622a0b070e9333b5e7d5a4596c9e7b4506&secure%5Burl%5D=https%3A%2F%2Flinkedin.com%2Fcompany%2Fsiggly%2F&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [SigHQ](https://www.g2.com/products/sighq/reviews) SigHQ is email signature management for Microsoft 365 teams of 50–250 people. Where most tools route email through their own servers to append signatures — creating unnecessary GDPR exposure — SigHQ works differently. Signatures are injected directly into Outlook at compose time via a native Office add-in. Your emails never leave Microsoft's infrastructure. IT deploys once via Centralised Deployment. Admins control every signature from a single portal — consistent branding, legal disclaimers, and campaign banners across the whole organisation, no matter what device or Outlook client employees use. No mail rerouting. No server-side processing of email content. No complex setup. Just consistent, compliant signatures — managed centrally, delivered privately. Built for companies that take data protection seriously. #### Who Is the Company Behind SigHQ? - **Seller:** [FifteenK](https://www.g2.com/sellers/fifteenk) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Sigil](https://www.g2.com/products/tophhie-cloud-sigil/reviews) Sigil is an email signature management platform built specifically for Microsoft 365 organisations. Admins design and manage signature templates centrally — including drafts, versioning and rollback — and Sigil applies them automatically in Outlook as each user composes a message, personalised per person from Microsoft Graph directory data (name, job title, department, phone numbers, and more). What sets Sigil apart is visibility: most signature tools can tell you a signature was served, but not whether it actually applied. Sigil's per-mailbox adoption telemetry closes that gap, surfacing exactly which users have never successfully received a signature — so IT teams can fix silent failures before a client or colleague notices a missing signature first. Sigil also includes assignment rules (by department, office, domain or Entra group), time-boxed campaign banners, privacy-preserving link-click analytics, per-domain compliance footers, and role-based access for admins, editors and marketing users — all for one flat price per licensed mailbox, with shared and resource mailboxes free. #### Who Is the Company Behind Sigil? - **Seller:** [Tophhie Cloud](https://www.g2.com/sellers/tophhie-cloud) - **HQ Location:** N/A - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=7886df2ed926834e5eb248c77dcfa8e5c815d3ab1f0fe3132ced0dba45868834&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2FNo-Linkedin-Presence-Added-Intentionally-By-DataOps&secure%5Burl_type%5D=linkedin_company_website) 1 employees on LinkedIn® ### [Si.gnatu.re](https://www.g2.com/products/si-gnatu-re/reviews) Create your personalised HTML email signature #### Who Is the Company Behind Si.gnatu.re? - **Seller:** [Naked Creativity Ltd](https://www.g2.com/sellers/naked-creativity-ltd) - **Year Founded:** 2007 - **HQ Location:** London, GB - **Twitter:** @nakedcreativity 283 Twitter followers - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=bbae66871b34a614b824621213c8816d2752ee06ddf9b1114dfc47a2c95d8577&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fnaked-creativity&secure%5Burl_type%5D=linkedin_company_website) 6 employees on LinkedIn® ### [Signature.email](https://www.g2.com/products/signature-email/reviews) A powerful visual drag and drop editor for email signatures paired with the easiest way to maintain consistency for your whole team. #### Who Is the Company Behind Signature.email? - **Seller:** [Switchback Interactive](https://www.g2.com/sellers/switchback-interactive) - **HQ Location:** Minneapolis, US - **LinkedIn® Page:** [www.linkedin.com](https://www.g2.com/external_clickthroughs/record?secure%5Bsource_type%5D=product_profile&secure%5Btoken%5D=05801324f526510b5de89377f70769c6b71f8dbd30b48fab7fc5a3de095b5026&secure%5Burl%5D=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsignature-email%2F&secure%5Burl_type%5D=linkedin_company_website) 2 employees on LinkedIn® - [‹ Prev‹ Prev](/categories/email-signature?order=g2_score&page=4#product-list) - [1](/categories/email-signature?order=g2_score#product-list) - [2](/categories/email-signature?order=g2_score&page=2#product-list) - [3](/categories/email-signature?order=g2_score&page=3#product-list) - [4](/categories/email-signature?order=g2_score&page=4#product-list) - 5 - [6](/categories/email-signature?order=g2_score&page=6#product-list) - [Next ›Next ›](/categories/email-signature?order=g2_score&page=6#product-list) Spotlight Categories [Affiliate Marketing Software](https://www.g2.com/categories/affiliate-marketing) [Business Continuity Management (BCM) Software Solutions](https://www.g2.com/categories/business-continuity-management-software) [Product Analytics Software](https://www.g2.com/categories/product-analytics) [Sales Compensation Software](https://www.g2.com/categories/sales-compensation) [Low-Code Development Platforms](https://www.g2.com/categories/low-code-development-platforms) Similar Categories - [Account-Based Marketing](/categories/account-based-marketing) - [Affiliate Marketing](/categories/affiliate-marketing) - [App Store Optimization](/categories/app-store-optimization) - [Audience Intelligence Platforms](/categories/audience-intelligence-platforms) - [B2B Services Review Platforms](/categories/b2b-services-review-platforms) - [Blogger Outreach](/categories/blogger-outreach) - [Book Marketing Tools](/categories/book-marketing-tools) - [Brand Intelligence](/categories/brand-intelligence) - [Consumer Insights Platforms](/categories/consumer-insights-platforms) - [Consumer Video Feedback](/categories/consumer-video-feedback) - [Content Curation](/categories/content-curation) - [Content Marketing](/categories/content-marketing) - [Conversational Marketing](/categories/conversational-marketing) - [Conversion Rate Optimization Tools](/categories/conversion-rate-optimization-tools) - [Customer Data Platform (CDP)](/categories/customer-data-platform-cdp) [Browse Email Signature Themes](/categories/email-signature/themes) ![Yukta Rustagi](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Yukta Rustagi") YR Researched and written by [Yukta Rustagi](https://research.g2.com/insights/author/yukta-rustagi) Updated April 4, 2025 Email signature software is used by businesses of all sizes to enhance their brand and marketing programs. These applications are used to optimize and manage the creation, curation, distribution, monitoring, and standardization of email signatures. Email signatures can contain written content, company fonts, images, and dynamic content (such as social media icons and award logos). Email signature products can help to plan, track, and manage emails sent by individuals, encouraging increased response rates, interaction, and engagement. Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Email signature software is different from [e-signature software](https://www.g2.com/categories/e-signature), which gives users the ability to gather signatures on documents shared electronically, eliminating the need for physical documents to record signatures. Email signature software creates and manages email signatures for organizations looking to consistently represent their brand within an email. Email signature software products can be considered an email signature generator or an email signature manager. Email signature generators are typically used by companies that have smaller budgets, or no budget at all. While email signature generators are usually free, they are also limited in functionality, as compared to email signature managers. Email signature generators enable businesses to create branded email signatures quickly by inputting information including name, phone number, website URL, etc. From there, the email signature generator formats an email signature and these signatures can be copied and pasted into email signature settings in [email software](https://www.g2.com/categories/email). Email signature managers provide more robust features and functionality as compared to email signature generators. These solutions allow for email signature management of multiple brands and can automatically replace unapproved brand assets with current versions, without having to ask employees to change their signature. Additionally, email signature managers can capture data on clicks in the signature and push this data into other marketing technology software, like [marketing automation software](https://www.g2.com/categories/marketing-automation). Email signature software is most often used on top of standard email applications as well as [CRM](https://www.g2.com/categories/crm) applications. To qualify for inclusion in the Email Signature category, a product must: - Provide features to create different versions of email signatures within the application (built-in editor) - Allow for customized subgroups or departments - If an email signature manager, provide the ability to centrally create, deploy, and manage email signatures Show More * * * ## How Do You Choose the Right Email Signature Software? ### What You Should Know About Email Signature Software ### What is Email Signature Software? Email signature software helps companies create, optimize, standardize, and measure email signatures. Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Email signature software helps companies centrally manage all email signatures and email campaigns, without the help of IT. These solutions help businesses resolve brand consistency issues, while allowing a bit of personalization. Email signature software is most often used in addition to standard email applications and CRM applications. Email signature software should not be confused with [e-signature software](https://www.g2.com/categories/e-signature), which gives users the ability to gather signatures on documents shared electronically, eliminating the need for physical documents to record signatures. Key Benefits of Email Signature Software - Convert emails into a branding asset - Save time and protect a company’s brand from inconsistency - Enable brand updates without involving IT ### Why Use Email Signature Software? Companies use email signature software to improve their content marketing strategy by presenting information in targeted ways that engage email recipients. Employees send out countless emails and email signatures can help amplify a brand, advertise new products or services, and assist in launching a rebrand. Email generators can help businesses include important information like confidentiality statements, and privacy policies without employees having to waste time including this information manually in each email. **Professionalism and consistency —** For larger companies, standardized email signatures is especially important since they help create professional and consistent branding in email communications. Without standardized email signatures, emails can have a negative impact on a company’s reputation. **Brand conformity —** Email signature software helps companies conform to brand guidelines, including company logos, brand colors, and fonts. This ensures employees use a company’s brand guidelines correctly. **Brand awareness and recognition —** This type of software helps companies raise their brand awareness through email signatures, increasing consumer’s brand recognition over time. Consumers are more likely to engage with emails that have consistent branding, increasing email engagement. **Email signature templates —** Businesses can generate preset templates of different signatures with email signature software, giving employees a variety of options for dynamic email signatures. ### Who Uses Email Signature Software? **B2B and B2C companies —** Both B2B and B2C companies can benefit from using email signature software. Each department within a business has varying goals to address and different audiences to target. That being said, email signature software can help each department generate custom email signatures while still complying with a company’s brand guidelines. For example, if a marketing team is holding a company event, they can use email signatures to promote the event with details of when the event is taking place and how to register. Another example would be a technical support team including their operating hours in their email signature. Finally, employees at a B2C company, like a clothing retailer, could include sale or promotion details in their email signatures. ### Email Signature Software Features [**Email signature generator**](https://www.g2.com/categories/email-signature/f/email-signature-generator) **—** Email signature software assists companies in generating a variety of brand-consistent email signatures. Users don’t need to have any design skills or technical knowledge to use this type of software. [**Central management**](https://www.g2.com/categories/email-signature/f/email-signature-manager) **—** This type of software helps teams centrally manage their email signatures in one place, which enables admins to edit and automatically insert signatures in their emails. **Template editor —** This feature allows users to focus on the layout of email signatures, not on the actual HTML coding of signatures. With a template editor, users don’t have to build email signatures from scratch each time they send an email. **Email signature preview —** A preview feature allows users to edit and view email signatures before actually inserting them in their emails. **Image editing tools —** Ability to easily upload, crop, and edit images within email signatures, like logos and banners. This feature can also include the ability to insert and edit animated gifs as well. **Social media icons —** This feature enables users to add social media icons into their email signatures, which can link to social media profiles like LinkedIn, Facebook, or Twitter. **Multiple languages —** Email signature templates that can support multiple languages include templates that are UTF-8 character encoded, which enables the use of characters and letters from an abundance of languages. **Click tracking and reporting —** This feature helps businesses track when consumers click on their email signature links and provides marketing campaign reporting through the use of email signatures. ### Trends Related to Email Signature Software **ABM campaigns —** Email signatures can be implemented within [account-based marketing](https://www.g2.com/categories/account-based-marketing) campaigns to personalize communications for targeted accounts. Companies can use email signature software to customize email signature banners that redirect to personalized microsites that can be segmented by account (e.g., by industry, geography, or location). So by using email signature software, sales and marketing teams can send emails to targeted accounts with hyper-personalized content that lead to more organic conversations. ### Potential Issues with Email Signature Software **Updating email signatures —** If a company updates any of their website URLs, it’s important to update the website URL in any email signature using that link. For example, if a marketing team is promoting an event through a banner image in an email signature, it’s important for teams to remember to either remove that template, or update it with an appropriate URL or image. ### Software and Services Related to Email Signature Software [**CRM software**](https://www.g2.com/categories/crm) **—** CRM software helps businesses track and manage sales interactions in a single system. Email signature software can help install a business’s HTML email signatures into CRM software. [**Email marketing software**](https://www.g2.com/categories/email-marketing) **—** These tools can be used to design and build customized emails, using HTML and CSS or utilizing visual editors. With email marketing software, users can build and manage opt-in email lists, segment those lists to target email sends, and manage unsubscribes or subscriber responses. Email signature software can be integrated directly into email marketing tools as well. [**Email template builder software**](https://www.g2.com/categories/email-template-builder) **—** This type of software offers templates that are premade and intended for certain industries or designed with specific themes. Email signatures can be incorporated into these premade templates and can allow users to update text and themes. [**Branding agencies**](https://www.g2.com/categories/branding-agencies) **—** Branding agencies develop, launch, and manage brands for businesses. The branding process can include the creation of names, terms, logos, symbols, and overall integrated marketing communications that can help form a recognizable business with a strong identity. Branding agencies can help companies use email signature software to maintain brand consistency.