FastEstimateMaker is the all-in-one estimating, invoicing, and customer management platform built for solo contractors, small crews, and field-service pros who don't have time to sit at a desk.
Speak or type the job in plain English — "200 sq ft cedar fence, gate, stain, next Tuesday at 9am" — and our AI builds a branded, professional estimate in about 60 seconds. Send it by SMS, email, or QR code. Your customer signs it on their phone. You get paid through Stripe or Square. QuickBooks Online and Wave stay in sync automatically. That's it.
No bloated dashboards. No 14-tab setup wizard. No per-user seat fees. One flat price: $29/month after a 14-day free trial (extendable to 30 days with a referral code), plus 1 free estimate every 30 days even if you cancel.
Who it's for:
Roofers, painters, landscapers, plumbers, electricians, HVAC techs, fence installers, pressure washers, handymen, junk removal, mobile detailers, tree services, concrete and masonry, drywall, flooring, deck builders, gutter installers, pool services, snow removal, pest control, and any independent contractor who's tired of losing jobs because they took 3 days to send a quote.
Why contractors switch to FastEstimateMaker:
60-second AI estimates. Talk-to-text or paste rough notes. Our AI extracts line items, quantities, taxes, appointment date/time, and client contact info — then generates a branded PDF, DOCX, calendar invite (.ics), and contact card (.vcf).
One flat $29/month price. No tiers, no add-ons, no per-document charges, no payment processing markup beyond what Stripe/Square already charge.
Built-in repeat-customer CRM. New jobs link to existing customers instead of duplicating records. Customer-level notes live separate from per-job notes. Match-candidate logic catches duplicate phone numbers, emails, and addresses automatically.
Estimate tracking that actually tells you something. See when your estimate was viewed, on what device, from what source (email, SMS, QR, direct link). Get an SMS the moment a client accepts.
Automated AI follow-ups. Configure 3 follow-up touches (e.g., day 1, day 3, day 7). The AI writes the message in your voice. One-click cancels the rest of the sequence the moment your client replies.
Invoicing with hosted payments. Convert any won estimate to an invoice. Send a Pay Now link. Stripe Connect or Square checkout handles the money. Manual payments, partial payments, and installment schedules supported.
Real accounting sync. QuickBooks Online and Wave OAuth — two-way customer + invoice + payment sync. CSV exports for QBO and Wave if you'd rather batch import.
Map-based canvassing. Drop pins as you walk a neighborhood. Track door status (left flyer, spoke to homeowner, no answer, revisit later, not interested, do not knock, interested, estimate sent). "Plan My Day" auto-routes your revisits, prospects, follow-ups, and existing-client visits.
Live weather + storm overlays. NWS active alerts and SPC storm reports built in for roofers and storm chasers.
Online booking page. Branded /booking/yourname URL with timezone-aware availability, slot duration, buffer time, advance-booking limits, and 4 appointment types (phone call, video call, on-site visit, in-person). Google Calendar busy-block aware. Cloudflare Turnstile bot protection. Bookings drop straight into your CRM.
Google Calendar 2-way sync. Estimates, revisits, tasks — all on your calendar with reminders.
Notes, tasks, and a unified "My Tasks" view across every lead and client.
Lead attachments. Up to 5 photos or PDFs per lead (PNG, JPEG, HEIC, PDF) for site photos, signed contracts, or reference docs.
Pricing catalog (price book). Reusable line items with bulk import. Drop them into estimates with one tap.
Phone verification + SMS notifications powered by Azure Communication Services with E.164 normalization and duplicate-phone protection.
Magic-link login, social login (Microsoft Entra), email/password — log in however you want.
CCPA/GDPR-friendly. One-click DSAR export of all your data as JSON. Self-serve account deletion. Encrypted OAuth tokens. PII clearing on cancellation.
The 60-Second Workflow:
Speak the job — voice-to-text or paste rough notes into Quick Input.
AI extracts customer info, line items, taxes, and the appointment time.
Review and tweak — change a quantity, swap a price book item, adjust the appointment.
Send by SMS, email, or QR code — your customer sees a branded estimate on their phone.
Track everything — view notifications, accept/decline alerts, automated follow-ups.
Convert to invoice — one tap, hosted payment link, money lands in your Stripe or Square account.
Sync to QuickBooks or Wave — automatically.
FastEstimateMaker vs. the alternatives:
vs. Jobber / Housecall Pro / ServiceTitan: Those are full FSM platforms built for crews of 5+. FastEstimateMaker is built for the solo operator and the 2–3 person crew who just need to send estimates fast, get paid, and not pay $200+/month for features they'll never use.
vs. Joist / Invoice Simple: Those are estimate/invoice form-fillers. FastEstimateMaker has the AI extraction, the CRM, the canvassing map, the booking page, the follow-up automation, and the accounting sync — at a similar price.
vs. spreadsheets and Word templates: No tracking, no follow-ups, no payments, no client portal, no calendar invites. You're losing jobs you don't even know about.
Frequently Asked Questions:
Q: Is there really an AI? What does it do?
Yes. The AI parses unstructured input (voice, text, pasted notes), extracts line items with quantities and unit prices, identifies the customer, infers the appointment date/time, classifies the trade for trade-aware wording, and writes follow-up messages in your tone. It runs on the latest GPT-class models.
Q: Can my customer pay online?
Yes. Connect Stripe or Square in 60 seconds via OAuth. Your invoice gets a hosted Pay Now button. Funds land in your processor account on the normal payout schedule. We don't touch the money.
Q: Does it work on my phone?
Yes — it's mobile-first. The canvassing map, Quick Input, CRM, and invoice manager are all built for phone-first use in the field.
Q: Can I import my existing customers?
Yes — and the repeat-customer CRM auto-detects duplicates by phone, email, and address so you don't end up with 4 versions of the same customer.
Q: What about QuickBooks?
Native OAuth integration with QuickBooks Online and Wave. Customers, invoices, and payments sync automatically. CSV export available too.
Q: What if I cancel?
You still get 1 free estimate every 30 days, forever. No trap.
Q: Is my data secure?
Yes. Encrypted at rest, encrypted in transit (TLS), encrypted OAuth token storage, Cloudflare Turnstile bot protection on public forms, signed webhook verification, and full DSAR export + account deletion on demand.
Q: How long is the free trial?
14 days, no credit card required. 30 days if you sign up with a referral code.
Q: Do you have a referral program?
Yes. Share your referral link, your friend gets 30 days free, and you earn bonus trial days every time someone you referred becomes a paying user.
Q: Can I send estimates via SMS?
Yes. SMS, email, QR code, or direct link — pick whichever your customer prefers.
Q: Do you support tax / multi-tax?
Default tax rate in settings, plus per-estimate overrides. Custom invoice totals supported for jobs that don't follow standard line-item math.
Q: Can I take partial payments or installments?
Yes. Configure a payment schedule on any invoice. Mark individual rows as received. Record off-platform payments (cash, check, Zelle) up to the remaining balance.
Q: Is there a price book / catalog?
Yes. Build reusable line items, bulk import up to 100 at a time, organize by category, and drop them into any estimate with one tap.
Q: Does it work in my industry?
If you do field work and send estimates, yes. We have dedicated landing pages for roofing, painting, landscaping, plumbing, electrical, HVAC, fencing, and general contracting — but the platform is trade-agnostic.
Integrations:
Stripe Connect, Square, QuickBooks Online, Wave Accounting, Google Calendar, Mailgun, Microsoft Entra External ID, Cloudflare Turnstile, Azure Communication Services, US Census geocoder, Mapbox, NWS, NOAA SPC.
Platforms: Web app (works on every modern browser), mobile-first responsive design (iPhone, Android), light + dark themes.
Pricing: $29/month flat. 14-day free trial (30 days with referral). 1 free estimate every 30 days even after cancellation.
Get started: https://fastestimatemaker.com
Built by a contractor who got tired of losing jobs to slow estimates.
Who Is the Company Behind FastEstimateMaker?
